April 18, 2019 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 18, 2019
 
President Braun called the meeting to order at 7:35 P.M.
 
ROLL CALL
Present: Magnuson, Braun, Ross, Ringelstein Parent.
Absent: Sticha, Magnelli.
Present: Wittmann, Bacarella, Stam, Lewis, V. Bitters, Clark, McPhillips. 
 
RECOGNITION OF VISITORS
No visitors were present.
 
PUBLIC COMMENT  
No Comments from the public.
 
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 21, 2019 BE APPROVED.  A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE SPECIAL MEETING HELD MARCH 30, 2019 BE APPROVED.  A voice vote was taken and the motion carried.
 
FINANCIAL REPORT  
Director Wittmann reported that we are at or under spending and we are at 99% of the tax receipts.
 
APPROVAL OF CURRENT BILLS 
Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 26447 THROUGH 26518 TOTALING $109,845.97 FOR THE MONTH OF APRIL; CHECKS 26336, 26408, 26335, and 26316 VOID; MANUAL CHECKS 26438 THOUGH 26446 TOTALING $2,706.60 AND MANUAL PAYMENTS TOTALING $23,645.65 FOR THE MONTH OF MARCH; PETTY CASH CHECK 5008 THROUGH 5011 TOTALING $446.93 FOR THE MONTH OF MARCH; PETTY CASH CHECKS 5012 THROUGH 5013 TOTALING $200.00 FOR THE MONTH OF APRIL; MARCH NET WAGES TOTALING $154,368.64; MARCH PAYROLL TAXES IN THE AMOUNT OF $62,334.62; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $25,577.47.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
Island Within A City Book Committee—
The committee met tonight and discussed the authorship agreement. They made a few changes to the agreement.
 
UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body—
No Report. 
 
Consolidated Election—
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 2, 2019 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April 2, 2019 Consolidated Election as follows: Elizabeth Ringelstein 53.45% with 1,604 of the votes for the 6 year term and Scott Parent 46.55% with 1,397 of the votes for the 6 year term. Unofficially, Elizabeth Ringelstein and Scott Parent were reelected to serve 6 year terms as library trustee. They will be sworn in at our May 16th Board Reorganization Meeting where the official results will be declared.   
 
Recap of Strategic Plan Retreat—
Trustee Magnuson and Director Wittmann discussed the next steps earlier in the evening. Trustee Magnuson explained the next steps in the process. The management team and Trustee Magnuson will meet and start working on revising the plan based on the notes from the retreat. They will then bring sections to the Board to get their input on it. It will be a public document so it will be written in a language the public will understand. It will be crafted in a way that people know what our intent is. 
 
NEW BUSINESS
Paver Brick and Cement Proposals— Tommy Pollina, 3D Brick Paving, and Rosario Gambino & Son—
Director Wittmann advised that 3D Brick Paving came in as the most comprehensive, but the most expensive of the three proposals. She advised that their online reviews appear to be very good and excellent. She recommended that the Board vote to approve the proposal from 3D Brick Paving. Trustee Parent felt that the proposals should have been discussed by the Building and Grounds Committee first, but he was ok with the vote going forward. Trustee Ross moved, seconded by Trustee Ringelstein, TO ACCEPT THE PROPOSAL FROM 3D BRICK PAVING FOR REMOVING AND RESETTING PAVERS. AYES Braun, Magnuson, Ross, Ringelstein, Parent. NAYS None.  ABSENT  Sticha, Magnelli. The motion carried.
 
Authorship Agreement—
A motion was made by Trustee Ringelstein, seconded by Trustee Ross,
TO ACCEPT THE AUTHORSHIP AGREEMENT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnuson, Ross, Ringelstein. NAYS None. ABSENT Sticha, Magnelli. PRESENT Parent. The motion carried.
 
Bylaws Review—
The Board reviewed the changes made to the Bylaws. Director Wittmann would like the Board to approve the changes at the May Board meeting. Trustee Parent recommended taking #3 out of the section “Personal Use of Social Media” and under “General Use of Social Media” #2 he thought the wording for online harassment should be changed. Director Wittmann will look into the online harassment statute. 
 
ILLINET/OCLC Services Renewal Agreement—
We still have not received the renewal notice. The service contract does not expire until June so the Board can vote to approve it at the May meeting. As a reminder, our participation in ILLINET/OCLC allows us to request materials from anywhere in the state or country. It also allows us to use OCLC-created cataloging data, which is an incredibly valuable resource. While you vote as an independent entity to approve the renewal, our payments to OCLC are included in our payments to SWAN.
 
Personnel Changes—  
Brooke Cusmano was hired as part-time Children’s Librarian. Her start date will be April 26, 2019. Marilee Schuhrke, Interlibrary Loan Clerk, will retire on April 30, 2019. There will be a retirement party on Thursday, April 25th at 1 p.m. and the Library and the Trustees are all invited. 
 
Any Other Business— 
Trustee Ross asked how Fannies was doing. Director Wittmann advised that it is still a wait and see situation. He thinks we should consider lowering their rent. Director Wittmann said we could maybe do a reduction or suspension in rent. Their rent is $500 a month. Trustee Parent wants to know if we can find out what the cost is to use the space by looking at their usage of electricity and water.
 
FRIENDS OF THE LIBRARY UPDATE
Julie Stam reported that this month was Dawn Parent’s first meeting as President. Dawn recommended that the meetings end early and that they go down and work in the book room. They agreed to pay the library $600 for the summer reading kickoff party. On April 27th they will have a bag sale. They went over the proceeds from the gala and discussed the event. The book sale room will be open for teachers during teacher appreciation week. No one stepped up to volunteer for the annual book sale there so there will not be one this year. They decided they would have two sales a year. 
 
LIBRARY DIRECTOR’S REPORT  
Director Wittmann was very happy we were able to host a volunteer luncheon this year. It was a very nice event. Director Wittmann talked about how Victoria Bitters spearheaded the library becoming a cataloging library. Victoria has contributed substantially to the data in the catalog. She has helped other libraries with their catalogs. It is a huge honor. She reported that we are having the volunteer fair next Saturday. 
 
COMMUNICATIONS
The Statement of Economic interest has to be filed by May 1, 2019.  We will receive a $15.00 fine per each filer who does not meet the deadline. A thank you note from the Quigley family for the beautiful floral arrangement for William Quigley’s memorial service.
 
ANNOUNCEMENTS
Happy Easter.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:23 P.M.