February 2019 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 21, 2019
 
President Braun called the meeting to order at 7:30 P.M.
 
ROLL CALL
Present: Braun, Ross, Ringelstein, Magnelli, Parent, Sticha (7:31 P.M.).
Absent: Magnuson. 
Also Present: Wittmann, Bacarella, Tomzik, Stam, Lewis, McPhillips, Sciaccotta, 
V. Bitters.
 
RECOGNITION OF VISITORS
No visitors were present.
 
PUBLIC COMMENT
There were no public comments. 
 
APPOINTMENT OF SECRETARY PRO TEM
Trustee Ross moved, seconded by Trustee Magnelli, TO APPOINT TRUSTEE RINGELSTEIN AS SECRETARY PRO TEM IN ABSENCE OF TRUSTEE MAGNUSON. A voice vote was taken and the motion carried
 
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD JANUARY 17, 2019 BE APPROVED.  A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 17, 2019 BE APPROVED.  A voice vote was taken and the motion carried.
 
FINANCIAL REPORT
Director Wittmann advised that we are doing really good with the budget. We will start receiving tax money in March.
 
APPROVAL OF CURRENT BILLS 
Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 26298 THROUGH 26366 TOTALING $97,310.05 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $15,016.80 FOR THE MONTH OF JANUARY; MANUAL CHECK 26296 THROUGH 26297 TOTALING $744.44 FOR THE MONTH OF JANUARY; CHECK 50742 VOID; JANUARY NET WAGES TOTALING $104,362.08; JANUARY PAYROLL TAXES IN THE AMOUNT OF $41,554.77; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,589.79.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
The Island Within A City Committee met tonight. The committee will look at the author’s writing style and their approach to the process. Trustee Parent has previous writings of the authors. The committee wants this book to be much more engaging than the last one.
 
UNFINISHED BUSINESS
 
Calcium Chloride vs. Salt—
Director Wittmann advised that we are having issues with residue from the calcium chloride. She recommends we go back to using rock salt and only use the calcium chloride when the temperature is under 20 degrees. The Board agreed to go back to the rock salt. 
 
NEW BUSINESS
 
Strategic Plan Retreat—
Director Wittmann recommends having the retreat on Saturday, March 30, 2019 from 8:00 a.m. to 1:00 p.m. Trustee Parent moved, seconded by Trustee Sticha, TO APPROVE THE  STRATEGIC PLAN RETREAT ON SATURDAY, MARCH 30, 2019.  A voice vote was taken and the motion carried.
 
Alcoholic Beverages Policy—
Our liability insurance does not allow alcohol to be served at private events at the library so this cannot be added to the policy. Trustee Ringelstein thinks we really have to limit this to library events not programming. The wording will be amended to clarify when alcoholic beverages are permitted.
 
Personnel Changes—
Annamarie Magnelli’s hours have increased to 30 hours a week. She is now a full time equivalent employee and will receive medical benefits. 
 
Any other Business—
No report.
 
Friends of the Library Updates—
Trustee Ringelstein advised that the Friends discussed the Gala. They looked over the invitation. Ruth Igoe is now a volunteer coordinator for the Friends and Dawn Parent will be President. The Friends approved to pay for the telescope cases. They discussed the Oscar party. Seventy-six people are registered. There was a commentary from a member on how the Oscar party went last year. One of the volunteers had an issue with someone going into the book room and leaving with a bunch of books in a bag. The emergency fund that the Friends put out there has made a difference for a few people. The fund paid for a cab drive home for a regular patron in the cold weather. Trustee Parent advised that the Friends are still working out a system to replenish funds. Trustee Sticha will volunteer to do the 50/50 at the Gala. He will join the Friends so he can volunteer.
 
LIBRARY DIRECTOR’S REPORT 
Director Wittmann advised that Natalie Rothbart’s proclamation may be read at the regular House Session in Springfield however Martwick’s office has not called back yet to let us know when it will be read. We will be able to get an audio transcript of the meeting. The perennial garden will be dedicated to Natalie and a memorial plaque will be put on the rock. 
 
COMMUNICATIONS
We received a FOIA request on January 18, 2019 from LocalLabs requesting district maps that display boundaries of the constituents in our taxing district. They requested the data in electronic (.SHP) format. Robbins Schwartz is pleased to announce that Matthew J. Gardner was named partner.
 
ANNOUNCEMENTS
No Report.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:11 P.M.