July 2018 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 19, 2018
 
Vice President Magnelli called the meeting to order at 7:30 P.M.
 
ROLL CALL
Present: Magnelli, Magnuson, Ross, Rothbart, Ringelstein.
Absent: Sticha, Braun.
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, V. Bitters, Lewis, Sciaccotta, Clark.
 
 
RECOGNITION OF VISITORS
There were no visitors present.
 
PUBLIC COMMENT
There were no public comments.
 
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Rothbart, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2017 BE APPROVED AMENDED.  A voice vote was taken and the motion carried.
 
FINANCIAL REPORT 
Director Wittmann advised that there were a few areas where we were over budget, however we did not go over the appropriation. 
 
APPROVAL OF CURRENT BILLS 
Trustee Rothbart wanted to know what furniture and library equipment was purchased. She also wanted to know what was charged to the credit card for the Garden club. The Garden club charge was for the purchase of flowers from Pesches. Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 25783 THROUGH 25862 TOTALING $125,998.01 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS IN THE AMOUNT OF $45,577.32; JUNE MANUAL CHECKS 25775 THROUGH 25782 TOTALING $43,400.77; PETTY CASH CHECK 4992 IN THE AMOUNT OF $82.55 FOR THE MONTH OF JUNE; VOID CHECK 25359; JUNE NET WAGES TOTALING $101,486.57; JUNE PAYROLL TAXES IN THE AMOUNT OF $40,714.94; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,917.14.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2018-2019 fiscal year.  
 
Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.
 
 
Working budget—
The committee compared the 2018-2019 working budget to the 2017-2018 budget. The committee then discussed the proposed working budget and reviewed all the line items. Trustee Ross moved, seconded by Trustee Rothbart, THAT THE WORKING BUDGET FOR THE FY 2018-2019 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Rothbart, Ringelstein. NAYS None. ABSENT Braun, Sticha. The motion carried.
 
UNFINISHED BUSINESS
 
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.
 
NEW BUSINESS
Ordinance 2018-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—  
Trustee Magnuson moved, seconded by Trustee Ringelstein, TO ADOPT ORDINANCE 2018-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.”  A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Rothbart, Ringelstein. NAYS  None. ABSENT Sticha, Braun. The motion carried.
 
 
Personnel Changes—  
There were no personnel changes this month.
 
Annual Raise—
Trustee Ringelstein moved, seconded by Trustee Magnuson, THAT JUSTINE HEREDIA’S HOURLY RATE BE INCREASED FROM $10.30 TO $10.51 AND NASHALLY MARROQUIN’S HOURLY RATE BE INCREASED FROM $10.30 TO $10.56. EFFECTIVE AUGUST 1, 2018. A voice vote was taken and the motion carried.
 
Any Other Business— 
No report.
 
FRIENDS OF THE LIBRARY UPDATE
The Friends had a mini sale where they made $416, which was a record for them. There are open nominations for President, Secretary, and Director. There are not that many people running for the open positions. They will be going over their bylaws. They approved Carolyn’s winter workshop classes. They would like a new wish list from the library. They discussed the little free library, there will be a dedication ceremony on Sunday. They voted on the artwork for the library cards. They started their budget committee.
 
 
LIBRARY DIRECTOR’S REPOR—
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Trustee Rothbart asked Director Wittmann about the Great American Read. The staff in service day is Friday, July 20th. We will have an active shooter scenario. The board discussed the active shooter situation. We have a licensed therapist coming in the afternoon to talk about the staff’s anxieties, as a result of the training. Comfort dogs will also be here in the afternoon. Director Wittmann showed the Board rocks that she received from a young patron. Director Wittmann talked a little about her attendance at ALA in New Orleans. Director Wittmann came across an incident report with staff being empathetic towards people 
 
COMMUNICATIONS
A FOIA request was received from Smart Procure on July 9, 2018 requesting any and all purchasing records from 2018-04-06 to current. They requested the following information: Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address, and the beginning of our fiscal year. Letter from O’Neill & Gaspardo, LLC asking the library to consider them the next time we are in need of consulting, accounting or auditing services.
 
 
ANNOUNCEMENTS
The Garden looks beautiful per Trustee Rothbart. 
 
ADJOURNMENT 
Trustee Ross moved, seconded by 8:29 P.M.