March 21, 2019 Board Meeting Agenda

The Regular Meeting of the Eisenhower Public Library District Board of Trustees March 21, 2019
 
President Braun called the meeting to order at 7:43 P.M.
 
ROLL CALL
Present: Magnelli, Braun, Magnuson, Ross, Sticha, Parent.
Absent: Ringelstein.  
AlsoPresent: Wittmann, Bacarella, Stam, Lewis, V. Bitters, Blubaugh, McPhillips, Sciaccotta.
 
RECOGNITIONS OF VISITORS
No visitors were present. 
 
PUBLIC COMMENT
There were no public comments. 
 
APPROVAL OF MINUTES
Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 21, 2019 BE APPROVED. A voice vote was taken and the motion carried.
 
FINANCIAL REPORT
Director Wittmann advised that we are on target with our spending and slightly under spent. The tax money is coming in. We have three pays in March. 
 
APPROVAL OF CURRENT BILLS 
Trustee Magnuson moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 26370 THROUGH 26437 TOTALING $76,645.04 FOR THE MONTH OF MARCH; MANUAL CHECK 26367 THROUGH 26369 TOTALING $969.76 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $7,785.32 FOR THE MONTH OF FEBRUARY; PETTY CASH CHECKS 5005 THROUGH 5007 TOTALING $350.36 FOR THE MONTH OF FEBRUARY; CHECK  26323  VOID; FEBRUARY NET WAGES TOTALING $103,389.92; FEBRUARY PAYROLL TAXES IN THE AMOUNT OF $41,754.05; AND FEBRUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,889.51.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
The Island Within A City Book Committee met tonight.  
 
UNFINISHED BUSINESS
Strategic Plan Retreat—
Trustee Magnuson and Stacy met tonight and discussed the materials needed and the agenda for the retreat. Breakfast will be at 8 A.M. and the meeting will start at 9 A.M. and end at 
1 P.M. with a break around 10:30 AM. There will be about 18 people in attendance. The meeting will consist of gathering thoughts from the managers and trustees and then Trustee Magnuson and Director Wittmann will break it all down and bring it to the board. 
 
NEW BUSINESS
Landscaping Proposals—
Rosario Gambino & Son Landscaping, Reliable Lawn Services, Inc., and Earth Elements Landscape & Snow Removal, Inc. Earth Elements is the lowest bid. Trustee Sticha thinks we should give Earth Elements a try. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE LANDSCAPE PROPOSAL FROM EARTH ELEMENTS LANDSCAPE AND SNOW REMOVAL, INC. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Sticha, Magnelli, Ross, Parent. NAYS None. ABSENT Ringelstein. The motion carried. 
 
Selection of Author—
Trustee Braun moved, seconded by Trustee Ross, TO SELECT LAURA ENRIGHT AS AUTHOR OF THE ISLAND WITHIN A CITY BOOK.  A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Sticha, Magnelli, Ross, Parent. NAYS None. ABSENT Ringelstein. The motion carried. 
 
Personnel Changes— 
There were no personnel changes. 
 
Any Other Business— 
Reminder to all the Trustees that they need to file their Statements of Economic Interest by May 1st. 
 
Friends of the Library Updates—
Julie Stam reported on the Friends. They discussed the book sale room. Trustee Ringelstein wants to suspend donations for the month of April. The bag sale will be in the spring. The Gala and volunteer fair was discussed. They approved to pay for the Oscar party. The Friends will pay for summer reading prizes. Next month they will vote on the summer reading kick-off party. They discussed the way the emergency fund should be replenished. When it falls under $100 they will vote to replenish up to $300. Dawn Parent was voted in as President. 
 
LIBRARY DIRECTOR’S REPORT  
Director Wittmann gave an update on the Gala. Twenty tickets have been sold. We are receiving donations of food from restaurants in the area.  Victoria and Molly Bitters put together an escape room. There will also be a scavenger hunt. The Mellotones will be performing. The Gala will be a fun event. We mailed out a bunch of invitations. Invitations were also sent out electronically. Trustee Sticha advised that we should look into having Bingo. Director Wittmann advised if we have to cancel the Gala due to low ticket sales, she could write the cost of the book into the next budget. 
 
COMMUNICATIONS
Letter for the Office of the Secretary of State awarding the library the FY2019 Per Capita Grant in the amount of $28,980.00. The funds should be used by June 30, 2020. Email from Dawne Tortorella, Assistant Director of Swan, thanking the library for allowing them to tap Peggy Tomzik to lead the Circulation Users Group. Dawne wrote, “Peggy was fantastic, with rich conversation and positive engagement.” They are very happy she is leading this group. Invitation to the volunteer appreciation luncheon on Saturday, April 13th to say thank you to those who volunteer. Lunch from Rocco Vino’s will be provided. Trustee Braun received an invitation to Mark DeSalvo’s retirement party. 
 
ANNOUNCEMENTS
No announcements were made.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:19 P.M.