November 2018 Board Meeting Minutes

A Public Hearing of the Eisenhower Public Library District Board of Trustees November 15, 2018
 
President Braun called the meeting to order at 7:30 P.M.
 
ROLL CALL
Present: Magnelli, Sticha, Magnuson, Ross Ringelstein, Braun.
Absent: None     
Also Present: Wittmann, Bacarella, Stam, Lewis, Sciaccotta, McPhillips, S. Parent, D. Parent. 
 
RECOGNITION OF VISITORS 
Norridge residents Scott and Dawn Parent attended the meeting.
 
PUBLIC COMMENT
This Public Hearing is being held to approve a proposed increase in the property tax levy for the Eisenhower Public Library District, Cook County, Illinois, for the year 2018 and to give all persons desiring to be heard a chance to present testimony, in compliance with the Truth in Taxation Act. The corporate and special purpose property taxes extended or abated for 2017 were $4,251,285.73.  The proposed corporate and special purpose property taxes to be levied for 2018 are $4,579,965.00. This represents a 7.73129% increase over the previous year.
 
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Sticha, THAT THE PUBLIC HEARING BE ADJOURNED.  A voice vote was taken and the motion carried. The Public Hearing was adjourned at 7:33 P.M.
 
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The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 15, 2018
 
President Braun called the meeting to order at 7:40 P.M.
 
ROLL CALL
Present:  Magnelli, Magnuson, Sticha, Ringelstein, Ross, Ringelstein, Braun.
Absent: nONE  
Also Present: Wittmann, Bacarella, Stam, Sciaccotta, Tomzik, McPhillips, V. Bitters, Lewis, D. Parent, S. Parent.
 
 
RECOGNITION OF VISITORS
Norridge residents Dawn and Scott Parent attended the meeting.
 
 
PUBLIC COMMENT
There were no public comments.
 
 
APPROVAL OF MINUTES
Trustee Magnuson moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD OCTOBER 18, 2018 BE APPROVED. A voice vote was taken and the motion carried. Trustee Ringelstein moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 18, 2018 BE APPROVED.  A voice vote was taken and the motion carried.
 
 
FINANCIAL REPORT 
Director Wittmann is pleased with our spending. She advised that we purchased some office furniture. We are at or under budget. 
 
 
APPROVAL OF CURRENT BILLS 
Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 26094 THROUGH 26160 TOTALING $153,549.72  FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $5,615.17  FOR THE MONTH OF OCTOBER;  MANUAL CHECK 26093 IN THE AMOUNT OF $11,250.00 FOR THE MONTH OF OCTOBER; PETTY CASH CHECKS 4997 THROUGH 4998 TOTALING $100.00 FOR THE MONTH OF OCTOBER; VOIDED CHECKS 25873, 25932, AND 25945; OCTOBER NET WAGES TOTALING $100,948.06; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $40,602.51; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $18,198.29; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $48,337.50.  A voice vote was taken and the motion carried.
 
 
COMMITTEE REPORTS
No report.
 
 
UNFINISHED BUSINESS
Draft Audit FY2017-2018—
Board members reviewed the draft audit including the Management’s Discussion and Analysis. There were no material weaknesses this past fiscal year. Trustee Magnuson, moved, seconded by Trustee Sticha, TO APPROVE THE AUDIT FOR THE 2017-2018 FISCAL YEAR AND TO AUTHORIZE THE LIBRARY DIRECTOR TO SIGN THE LIBRARY’S REPRESENTATION LETTER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES  Magnuson, Sticha, Magnelli, Ross, Ringelstein, Braun. NAYS None. ABSENT None. The motion carried.
 
Per Capita FY2019—
The Board reviewed Chapter. 8 “Public Services: Reference and Reader’s Advisory Services”. “Serving our Public 3.0: “Standards for Illinois Public Libraries, 2014”. We offer everything on the checklist except we need to create and adopt a reader’s advisory services policy. The Board reviewed Chapters 6-10 of the “TRUSTEE FACTS FILE THIRD EDITION” and they watched the webinar Serving the Underserved; Children with Disabilities At Your Library presented by Renee Grassi, Youth Department Director, Glen Ellyn Public Library.  
 
Trustee Vacancy—
The Board will discuss the Trustee Vacancy under new business. 
 
Memorial for Former Trustee Natalie K. Rothbart—
Director Wittmann advised that she discussed the garden memorial for Natalie Rothbart with the representative from our signage company. He advised that there will be no issue with creating a dedication plaque that will adhere to the library’s legacy boulder. He is going to provide us with a design and quote. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE GARDEN MEMORIAL FOR FORMER TRUSTEE NATALIE K. ROTHBART.  A voice vote was taken and the motion carried.
 
 
NEW BUSINESS
Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Sticha, Seconded by Trustee Ringelstein, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT    7:54 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE.  A roll call vote was taken and the results were as follows: AYES  Magnuson, Sticha, Magnelli, Ross, Ringelstein, Braun. NAYS None.   ABSENT  None. The motion carried. A motion was made by Trustee Magnuson, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 7:58 P.M.   A voice vote was taken and the motion carried.
 
Interview Potential Candidate for Trustee Vacancy—
The Board agreed that an interview with Scott Parent was not necessary. 
 
Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
No Report. 
 
Trustee Vacancy—Appointment—
Trustee Ross moved, seconded by Trustee Sticha, TO APPOINT SCOTT PARENT TO FILL THE VACANCY ON THE BOARD LEFT BY NATALIE K. ROTHBART. SCOTT PARENT WILL SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 2, 2019). A roll call vote was taken and the results were as follows:  AYES Magnuson, Sticha, Magnelli, Ross, Ringelstein, Braun. NAYS None.  ABSENT None. The motion carried.
 
Trustee Vacancy—Oath of Office—
Trustee Magnuson, Secretary and Local Election Official, administered the Oath of Office to Scott Parent who was appointed to fill the trustee vacancy created by the death of Natalie K. Rothbart. He will serve through April of 2019.
 
Dawn Parent left the meeting at 8:02 P.M.
 
Appointment of Treasurer—
Trustee Sticha advised that he is interested in being the Treasurer. He advised that he was a series 7 financial advisor and a school teacher. Trustee Sticha advised that he feels he can do a good job as treasurer. Trustee Ringelstein advised that she is also interested in being the Treasurer, but she thinks if Trustee Sticha really wants the job that she would be fine with that. Trustee Braun feels that both Trustees are strong candidates. Trustee Ringelstein advised that she really wants to do it for the library. Trustee Ross moved, seconded by Trustee Ross, TO APPOINT TRUSTEE  STICHA AS TREASURER.  A roll call vote was taken and the results were as follows:  AYES Magnuson, Sticha, Magnelli, Ross, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried.
 
April 2, 2019 Consolidated Election—
The Consolidated Election will take place on April 2, 2019. Two trustees to be elected for six year terms. The petitions and nominating papers can be filed in the Business Office starting at 9 a.m. on Monday, December 10th through Monday, December 17th. 
 
Trustee Ringelstein left the meeting at 8:12 P.M.
 
Ordinance 2018-4, Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2018 and Ending June 30, 2019”—
Trustee  moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2018-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Sticha, Ross, Braun, Parent. NAYS None. ABSENT Ringelstein. The motion carried.
 
Resolution 2018-2 “Eisenhower Public Library District Board of Trustees and Staff Proclamation for Former Trustee Natalie K. Rothbart”—
Trustee Sticha moved, seconded by Trustee Parent, TO ADOPT RESOLUTION 2018-2, “RESOLUTION ADOPTING PROCLAMATION FOR FORMER TRUSTEE NATALIE K. ROTHBART.”  A roll call vote was taken and the results were as follows:  AYES Magnuson, Sticha, Magnelli, Ross, Braun, Parent. NAYS None. ABSENT Ringelstein. The motion carried.
 
Memorandum of Understanding Between Pennoyer School District 79 and Eisenhower Public Library District—
Trustee Sticha moved, seconded by Trustee Magnuson, TO ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN PENNOYER SCHOOL DISTRICT 79 AND EISENHOWER PUBLIC LIBRARY DISTRICT. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Parent, Braun. NAYS  None. ABSENT Ringelstein. The motion carried.
 
Memorandum of Understanding Between Union Ridge School District 86 and Eisenhower Public Library District—
Trustee Magnuson moved, seconded by Trustee Ross, TO ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN UNION RIDGE SCHOOL DISTRICT 86 AND EISENHOWER PUBLIC LIBRARY DISTRICT. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Parent, Braun. NAYS None. ABSENT  Ringelstein. The motion carried.
 
Donation Wall—
Director Wittmann met with Carmine who was the representative who did our signage for the Library. She reached out him and they met to discuss options. The tree option is very expensive. He dropped off a sketch today of a donation wall with a replica of the library window in the middle and book shelves on the sides of the window. This would be placed on the wall between the meeting rooms on the second floor. The photos of former board members that are on that wall can be moved into the conference room. The wall would be prepped and repainted to accommodate the donation wall. Director Wittmann will receive a cost. Each book plate can be offered at a different donation cost. 
 
Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form. Please return the evaluations to Ellen Bacarella by Monday, December 10, 2018.  
 
Six Month Raise—Chris Biersdorf—
Trustee Ross moved, seconded by Trustee Sticha, THAT CHRIS BIERSDORF’S HOURLY RATE BE INCREASED FROM $12.00 TO $12.24, EFFECTIVE 12/1/18.  A voice vote was taken and the motion carried
 
Personnel Changes— 
Christina Koutsogiannis, Kids World Page resigned. Her last day will be November 18, 2018. Daria Ginka, Kids World Page resigned. Barbara Micek, Technical Services Clerk will retire from IMRF on Nov 30, 2018, however she will continue work 10 hours a week. Sandra Giel will retire on Nov 30, 2018. 
 
Any Other Business—
No Report.
 
Friends of the Library Updates—
The Friends did not have a meeting this month. The Friends invited the Board to their December meeting for a holiday gathering.
 
LIBRARY DIRECTOR’S REPORT  
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann advised that Molly and Julie did usability testing on the online catalog. She will report the results to the SWAN board. 
 
COMMUNICATIONS
Invitation from Parkway Bank and Trust to their Holiday Brunch on Sunday, December 9, 2018 at Chandler’s at the Schaumburg Golf Club. 
 
ANNOUNCEMENTS
Director Wittmann would like the Trustees to attend the December meeting 20 minutes early so they can take a group picture in front of the fireplace. Happy Thanksgiving.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:39 P.M.