A Special Meeting of the Eisenhower Public Library District Board of Trustees June 4, 2020
CALL TO ORDER
President Braun called the meeting to order at 7:36 P.M.
Present Electronically: Magnelli, Braun, Ringelstein, Magnuson, Parent, Adams, Ross (7:42 P.M.).
Also Present Electronically: Wittmann, Bacarella, Clark, J. Pathmann, Lewis (7:38 P.M.).
RECOGNITION OF VISITORS
Justin Pathmann with REthink Owner Solutions.
There were no comments from the public.
Flooring Replacement Bids—Commercial Carpeting Consultants, Pinnacle Flooring Company, Tiles in Style —
Justin Pathmann went over the three bids that were received. Pinnacle Flooring Company was the lowest bid at $87,500, then Commercial Carpet Consultants at $98,600, and the highest bid was from Tiles in Style in the amount of $149,668. Justin called Pinnacle’s references and went over the scope of the project. Their references were very good and from reputable companies. He could not find a reason why the Library would not want to contract with them. The flooring should be available by June 6th. He advised that he will draft a contract for Director Wittmann to sign with the sub-contractor. After the contracts are signed, the materials will be ordered. When the tiles arrive, they will be ready to be installed on June 29. He is estimating just over three weeks for the installation. Justin also went over the cost breakdown for the entire project. He advised that Hallett Movers would be able to pick up the stacks with the books and all and move them on hydraulic jacks to different positions. There are a few other allowances for electrical collections, which is for the main computer tables. He said that they may be able to carpet around them but in the event that they cannot they will need an electrician to come out and more the connection and then put the connection back after installation. There is an allowance for dumpsters and supplies. Finally, he put in a contingency for floor prep. This is just in case after the old tiles are taken up and the floor underneath has to be prepped. Trustee Parent wanted to know what the budget ceiling was for this project. Director Wittmann advised that she estimated about $200,000 for this project and the funds would be taken out of the Building Maintenance Fund. Trustee Ross moved, seconded by Trustee Magnuson TO APPROVE THE BID FROM PINNACLE FLOORING COMPANY FOR FLOORING REPLACEMENT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Ross, Adams. NAYS None. ABSENT None. The motion carried. Justin Pathmann advised that he would like to come to the library next week with the moving company to go over everything.
Any Other Business —
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that the Friends cancelled their May meeting. Trustee Parent advised that Dawn formed a special Covid-19 committee to figure how the organization will meet the requirements of their bylaws and their regulatory requirements for their remainder of the fiscal year. The committee will meet for the first time on May 22 via Facebook messenger.
Trustee Ross moved, seconded by Trustee Parent THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Ross. NAYS None. ABSENT Adams. The motion carried. The meeting was adjourned at 7:51 P.M.