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Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

April 15, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 15, 2021



CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present Electronically: Magnuson, Braun, Magnelli, Ross, Ringelstein, Parent, Adams.
Absent:
Also Present Electronically:  Wittmann, Bacarella, Blubaugh, McPhillips, Stam.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD March 18, 2021 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are at or under spending.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28339 THROUGH 28401 TOTALING $95,878.73 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $6,205.54 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $109,939.45; MARCH PAYROLL TAXES IN THE AMOUNT OF $44,665.74; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,274.54.   A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

COMMITTEE REPORTS

Director Wittmann started going through the Island Within A City files, and there were a few interviews and transcripts. There were some photos and a bunch from Edelweiss and other locations in the Village. There were also some chapters and additional research. Trustee Parent thought it should be uploaded to the cloud and anything moving forward should be saved in a central location in the cloud.

UNFINISHED BUSINESS

Consolidated Election—
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 6, 2021 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April 6, 2021 Consolidated Election as follows: Gary Ross received 100% with 2,527 of the votes for the 6 year term.   Unofficially, Gary Ross was reelected to serve 6 year term as library trustee. He will be sworn in at our May 21 Board Reorganization Meeting where the official results will be declared. There was no candidate for the other open trustee position. The Board could appoint someone to that position and they would serve for 2 years until the next Consolidated Election, where they would run to fulfill the remaining 4 years of that term.

NEW BUSINESS

Copier Proposals—ISBS, Gordon Flesch, Konika Minolta, Toshiba, Genesis Technologies—
Gordon Flesch’s pricing was very competitive and we received good feedback from references. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE COPIER PROPOSAL FROM GORDON FLESCH. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Anne Roberts Garden Maintenance Proposal—
Director Wittmann reported that Anne Roberts did a good job last year with our garden maintenance and they were very interactive and responsive with the Library. Trustee Ringelstein moved, seconded by Trustee Magnuson, TO APPROVE ANNE ROBERTS GARDEN MAINTENANCE PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Landscaping Contract—
We only received one proposal for the landscaping and it was from Earth Elements. Tony Sciaccotta reached out to other landscaping companies and requested other proposals but he did not hear back from anyone. Since we were pleased with their service last year, Director Wittmann recommended we contract with them again. Trustee Parent moved, seconded by Trustee Magnelli, TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS.  A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
We still have not received the renewal notice. The service contract does not expire until June so the Board could vote to approve it at the May meeting. As a reminder, our participation in ILLINET/OCLC allows us to request materials from anywhere in the state or country. It also allows us to use OCLC-created cataloging data, which is an incredibly valuable resource. While you vote as an independent entity to approve the renewal, our payments to OCLC are included in our payments to SWAN.

Six Month Raise Katherine Danko
Trustee Magnuson moved, seconded by Trustee Ross, THAT KATHERINE DANKO’S  HOURLY RATE BE INCREASED FROM $20.51 TO $21.13   EFFECTIVE MAY 1, 2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Personnel Changes—
There were no personnel changes.

Any Other Business—
Trustee Parent wanted to know what role the library could take in finding Covid vaccination appointments for patrons. Director Wittmann advised that the staff has helped guide patrons in finding appointments. She also reported that the library had put together a guide for patrons. Dan also advised that they have infrequently found Covid vaccine appointments for patrons, guides have been handed out to people, and all the resources are on the website. Trustee Parent wanted to know if maybe the library could do an outreach with the Village. Director Wittmann advised that the library reached out the Osco and Walgreens to see if we could be a vaccination site and they said no.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that they are having a spring quarterly meeting next Wednesday. They are going to discuss an outside book sale. They want to do a sale with adult materials. Trustee Parent advised that they would have an adult book sale as opposed to a children’s book sale because children have not been vaccinated yet, which was more of a concern for transmission.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann discussed how the Board would want to proceed with the mask situation. She advised that there would probably be an extension of the mask mandate even if the state goes into phase 5. She advised that we could still require masks being worn in the library even if the state mandate ends. Director Wittmann advised that at some point, the Board should discuss retaining a mask policy after the state mandate ends. The management team also discussed as to when the library would have staff all together again and Director Wittmann advised that once the state goes into phase 5 she would recommend the library go back to full hours and staff. She advised that we may consider opening some study rooms in May.

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2020.  We will receive a $15.00 fine per each filer who does not meet the deadline.

ANNOUNCEMENTS

Trustee Parent asked about the May reorganization meeting.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED.  A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried. The meeting was adjourned at 8:13 P.M.

Categories: Board Documents.

April 15, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 15, 2021



CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present Electronically: Magnuson, Braun, Magnelli, Ross, Ringelstein, Parent, Adams.
Absent:
Also Present Electronically:  Wittmann, Bacarella, Blubaugh, McPhillips, Stam.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD March 18, 2021 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are at or under spending.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28339 THROUGH 28401 TOTALING $95,878.73 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $6,205.54 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $109,939.45; MARCH PAYROLL TAXES IN THE AMOUNT OF $44,665.74; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,274.54.   A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

COMMITTEE REPORTS

Director Wittmann started going through the Island Within A City files, and there were a few interviews and transcripts. There were some photos and a bunch from Edelweiss and other locations in the Village. There were also some chapters and additional research. Trustee Parent thought it should be uploaded to the cloud and anything moving forward should be saved in a central location in the cloud.

UNFINISHED BUSINESS

Consolidated Election—
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 6, 2021 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April 6, 2021 Consolidated Election as follows: Gary Ross received 100% with 2,527 of the votes for the 6 year term.   Unofficially, Gary Ross was reelected to serve 6 year term as library trustee. He will be sworn in at our May 21 Board Reorganization Meeting where the official results will be declared. There was no candidate for the other open trustee position. The Board could appoint someone to that position and they would serve for 2 years until the next Consolidated Election, where they would run to fulfill the remaining 4 years of that term.

NEW BUSINESS

Copier Proposals—ISBS, Gordon Flesch, Konika Minolta, Toshiba, Genesis Technologies—
Gordon Flesch’s pricing was very competitive and we received good feedback from references. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE COPIER PROPOSAL FROM GORDON FLESCH. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Anne Roberts Garden Maintenance Proposal—
Director Wittmann reported that Anne Roberts did a good job last year with our garden maintenance and they were very interactive and responsive with the Library. Trustee Ringelstein moved, seconded by Trustee Magnuson, TO APPROVE ANNE ROBERTS GARDEN MAINTENANCE PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Landscaping Contract—
We only received one proposal for the landscaping and it was from Earth Elements. Tony Sciaccotta reached out to other landscaping companies and requested other proposals but he did not hear back from anyone. Since we were pleased with their service last year, Director Wittmann recommended we contract with them again. Trustee Parent moved, seconded by Trustee Magnelli, TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS.  A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
We still have not received the renewal notice. The service contract does not expire until June so the Board could vote to approve it at the May meeting. As a reminder, our participation in ILLINET/OCLC allows us to request materials from anywhere in the state or country. It also allows us to use OCLC-created cataloging data, which is an incredibly valuable resource. While you vote as an independent entity to approve the renewal, our payments to OCLC are included in our payments to SWAN.

Six Month Raise Katherine Danko
Trustee Magnuson moved, seconded by Trustee Ross, THAT KATHERINE DANKO’S  HOURLY RATE BE INCREASED FROM $20.51 TO $21.13   EFFECTIVE MAY 1, 2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried.

Personnel Changes—
There were no personnel changes.

Any Other Business—
Trustee Parent wanted to know what role the library could take in finding Covid vaccination appointments for patrons. Director Wittmann advised that the staff has helped guide patrons in finding appointments. She also reported that the library had put together a guide for patrons. Dan also advised that they have infrequently found Covid vaccine appointments for patrons, guides have been handed out to people, and all the resources are on the website. Trustee Parent wanted to know if maybe the library could do an outreach with the Village. Director Wittmann advised that the library reached out the Osco and Walgreens to see if we could be a vaccination site and they said no.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that they are having a spring quarterly meeting next Wednesday. They are going to discuss an outside book sale. They want to do a sale with adult materials. Trustee Parent advised that they would have an adult book sale as opposed to a children’s book sale because children have not been vaccinated yet, which was more of a concern for transmission.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann discussed how the Board would want to proceed with the mask situation. She advised that there would probably be an extension of the mask mandate even if the state goes into phase 5. She advised that we could still require masks being worn in the library even if the state mandate ends. Director Wittmann advised that at some point, the Board should discuss retaining a mask policy after the state mandate ends. The management team also discussed as to when the library would have staff all together again and Director Wittmann advised that once the state goes into phase 5 she would recommend the library go back to full hours and staff. She advised that we may consider opening some study rooms in May.

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2020.  We will receive a $15.00 fine per each filer who does not meet the deadline.

ANNOUNCEMENTS

Trustee Parent asked about the May reorganization meeting.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED.  A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross.  NAYS None.  ABSENT  None. The motion carried. The meeting was adjourned at 8:13 P.M.

Categories: Board Documents.