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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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April 20, 2023, Board of Trustees Minutes

by | April 22, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 20, 2023, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Braun, Ross, Parent, Krebs.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Furfori, McPhillips, Blubaugh, Lewis.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 16, 2023 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are doing really well and we have received a lot of tax money. She said we may have to move some money into the special reserves. We are either at or under in with our expenditures.

APPROVAL OF CURRENT BILLS

Trustee Magnuson asked about the $18,000 Amazon charges. Director Wittmann advised that we purchased computers and equipment to go along with them. Trustee Magnuson moved, seconded by Trustee Krebs, THAT REGULAR PARKWAY CHECKS 29995 THROUGH 30062 TOTALING $101,076.40 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $29,911.94 FOR THE MONTH OF MARCH; MANUAL CHECK 29994 IN THE AMOUNT OF $651.11 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $109,657.75; MARCH PAYROLL TAXES IN THE AMOUNT OF $46,959.01; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,966.92. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Community Kindness Day—
Director Wittmann advised that there was nothing to report.

Consolidated Election—
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 4, 2023 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April Consolidated Election as follows: Mark Braun 32.81% with 1,314 of the votes for the 6-year term, Janice Magnuson 33.03% with 1,323 of the votes for the 6-year term, and Peter Magnelli 34.16% with 1,368 of the votes for the 6-year term. Unofficially, Mark Braun, Janice Magnuson, and Peter Magnelli were reelected to serve 6-year terms as library trustee. Mary Krebs 100% with 1,510 of the votes for the 4-year unexpired term. Unofficially, Mary Krebs was elected to serve 4-year unexpired term as library trustee. All the candidates will be sworn in at our May 18th Board Reorganization Meeting where the official results will be declared.

2023 Exempt Affidavit—
Director Wittmann reported that we finally received the 2023 Exempt Affidavit and it was filed electronically on March 23, 2023.

NEW BUSINESS

Carpeting Proposal for the 2nd Floor Staff Lounge—
Director Wittmann reported that this would complete the carpeting project on the second floor. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE PROPOSAL FROM PINNACLE FLOORING COMPANY TO REPLACE THE CARPETING IN THE 2ND FLOOR STAFF LOUNGE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

RFP Audit—Illinois NFP Audit and Tax, LLP. Selden Fox—
We received two proposals. Illinois NFP Audit and Tax, LLP had the lowest bid. Director Wittmann recommended that the Board approve their proposal. Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THE PROPOSAL FROM ILLINOIS NFP AUDIT AND TAX, LLP. FOR AUDIT SERVICES FOR THREE YEARS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Decennial Committee on Local Government Efficiency Act, 50 ILCS 70/1—
Director Wittmann reported that this is a law that was passed that we have to abide by it. She reported that there are specific ways the committee has to be structured. You have to form the committee, and it hast to be made up of the full governing board, the other officer of the library, two residents, and any discretionary members. You have to hold at least 3 meetings and they are subject to OMA and FOIA. People have to be allowed to speak for three minutes. We must have a quorum of the committee. A report has to be prepared and it has to be filed with the county within 18 months of the first meeting. It has to be convened every ten years. Director Wittmann thought they could ask Rich Massaro and Molly Tomzik to be a part of the committee, or Gilly if one of the suggested residents could not do it or were not interested. We know that Gilly is very busy with school. We will hold the first meeting in May and the residents could be appointed at that meeting. They would then set deadlines for the next steps. They will hold the meeting at 7:00 P.M. May 18, 2023. Ancel Glink supplied a template of a report that could be use. Director Wittmann will reach out to Rich and Molly and see if they are interested.

Landscaping Proposals—Earth Elements—
Director Wittmann recommend that the Board vote to approve the proposal from Earth Elements. We have been pleased with their lawn care in previous years. Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Librarian Emeritus Status—Melissa Lambrecht—
Trustee Ross moved, seconded by Trustee Parent, TO APPROVED LIBRARIAN EMRITUS STATUS FOR MELISSA LAMBRECHT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Six Month Raise—Connor Dilan—
Trustee Krebs moved, seconded by Trustee Magnuson, THAT CONNOR DILAN’S HOURLY RATE BE INCREASED FROM $13.00 PER HOUR TO $13.26. EFFECTIVE MAY 1, 2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Annual Raise—Brenda Vazquez Hernandez—
Trustee PARENT moved, seconded by Trustee Krebs, THAT BRENDA VAZQUEZ HERNANDEZ HOURLY RATE BE INCREASED FROM $14.53 PER HOUR TO $14.93. EFFECTIVE MAY 1, 2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Personnel Changes—
Alyssa Gugliuzzo was hired as an Adult Tech. Clerk. She started on Friday, March 31, 2023. Adult Reference Librarian, Melissa Lambrecht, resigned. Her last day will be April 30, 2023. The Assistant Head of Circulation, Hayley Righnowar resigned. Her last day will be April 29, 2023.

Any Other Business—
No report.

FRIENDS OF THE LIBRARY UPDATES

No Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported about the issues she had with the ALA Conference registration. All the registrations have now been corrected. She advised that she is really excited about getting a social worker intern. The intern will need 500 hours and it would run from August through May. District 80 may allow us to pay one of their staff members to supervise the intern for one hour once a week. The grant would help pay the intern and District 80 staff member’s salary. She discussed the three young patrons who were suspended for a month.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

The Statement of Economic interest has to be filed by May 1, 2023. We will receive a $15.00 fine per each filer who does not meet the deadline.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried. The meeting was adjourned at 8:16 P.M.

Categories: Board Documents.

April 20, 2023, Board of Trustees Minutes

by | April 22, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 20, 2023, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Braun, Ross, Parent, Krebs.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Furfori, McPhillips, Blubaugh, Lewis.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 16, 2023 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are doing really well and we have received a lot of tax money. She said we may have to move some money into the special reserves. We are either at or under in with our expenditures.

APPROVAL OF CURRENT BILLS

Trustee Magnuson asked about the $18,000 Amazon charges. Director Wittmann advised that we purchased computers and equipment to go along with them. Trustee Magnuson moved, seconded by Trustee Krebs, THAT REGULAR PARKWAY CHECKS 29995 THROUGH 30062 TOTALING $101,076.40 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $29,911.94 FOR THE MONTH OF MARCH; MANUAL CHECK 29994 IN THE AMOUNT OF $651.11 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $109,657.75; MARCH PAYROLL TAXES IN THE AMOUNT OF $46,959.01; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,966.92. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Community Kindness Day—
Director Wittmann advised that there was nothing to report.

Consolidated Election—
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 4, 2023 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April Consolidated Election as follows: Mark Braun 32.81% with 1,314 of the votes for the 6-year term, Janice Magnuson 33.03% with 1,323 of the votes for the 6-year term, and Peter Magnelli 34.16% with 1,368 of the votes for the 6-year term. Unofficially, Mark Braun, Janice Magnuson, and Peter Magnelli were reelected to serve 6-year terms as library trustee. Mary Krebs 100% with 1,510 of the votes for the 4-year unexpired term. Unofficially, Mary Krebs was elected to serve 4-year unexpired term as library trustee. All the candidates will be sworn in at our May 18th Board Reorganization Meeting where the official results will be declared.

2023 Exempt Affidavit—
Director Wittmann reported that we finally received the 2023 Exempt Affidavit and it was filed electronically on March 23, 2023.

NEW BUSINESS

Carpeting Proposal for the 2nd Floor Staff Lounge—
Director Wittmann reported that this would complete the carpeting project on the second floor. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE PROPOSAL FROM PINNACLE FLOORING COMPANY TO REPLACE THE CARPETING IN THE 2ND FLOOR STAFF LOUNGE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

RFP Audit—Illinois NFP Audit and Tax, LLP. Selden Fox—
We received two proposals. Illinois NFP Audit and Tax, LLP had the lowest bid. Director Wittmann recommended that the Board approve their proposal. Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THE PROPOSAL FROM ILLINOIS NFP AUDIT AND TAX, LLP. FOR AUDIT SERVICES FOR THREE YEARS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Decennial Committee on Local Government Efficiency Act, 50 ILCS 70/1—
Director Wittmann reported that this is a law that was passed that we have to abide by it. She reported that there are specific ways the committee has to be structured. You have to form the committee, and it hast to be made up of the full governing board, the other officer of the library, two residents, and any discretionary members. You have to hold at least 3 meetings and they are subject to OMA and FOIA. People have to be allowed to speak for three minutes. We must have a quorum of the committee. A report has to be prepared and it has to be filed with the county within 18 months of the first meeting. It has to be convened every ten years. Director Wittmann thought they could ask Rich Massaro and Molly Tomzik to be a part of the committee, or Gilly if one of the suggested residents could not do it or were not interested. We know that Gilly is very busy with school. We will hold the first meeting in May and the residents could be appointed at that meeting. They would then set deadlines for the next steps. They will hold the meeting at 7:00 P.M. May 18, 2023. Ancel Glink supplied a template of a report that could be use. Director Wittmann will reach out to Rich and Molly and see if they are interested.

Landscaping Proposals—Earth Elements—
Director Wittmann recommend that the Board vote to approve the proposal from Earth Elements. We have been pleased with their lawn care in previous years. Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Librarian Emeritus Status—Melissa Lambrecht—
Trustee Ross moved, seconded by Trustee Parent, TO APPROVED LIBRARIAN EMRITUS STATUS FOR MELISSA LAMBRECHT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Six Month Raise—Connor Dilan—
Trustee Krebs moved, seconded by Trustee Magnuson, THAT CONNOR DILAN’S HOURLY RATE BE INCREASED FROM $13.00 PER HOUR TO $13.26. EFFECTIVE MAY 1, 2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Annual Raise—Brenda Vazquez Hernandez—
Trustee PARENT moved, seconded by Trustee Krebs, THAT BRENDA VAZQUEZ HERNANDEZ HOURLY RATE BE INCREASED FROM $14.53 PER HOUR TO $14.93. EFFECTIVE MAY 1, 2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried.

Personnel Changes—
Alyssa Gugliuzzo was hired as an Adult Tech. Clerk. She started on Friday, March 31, 2023. Adult Reference Librarian, Melissa Lambrecht, resigned. Her last day will be April 30, 2023. The Assistant Head of Circulation, Hayley Righnowar resigned. Her last day will be April 29, 2023.

Any Other Business—
No report.

FRIENDS OF THE LIBRARY UPDATES

No Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported about the issues she had with the ALA Conference registration. All the registrations have now been corrected. She advised that she is really excited about getting a social worker intern. The intern will need 500 hours and it would run from August through May. District 80 may allow us to pay one of their staff members to supervise the intern for one hour once a week. The grant would help pay the intern and District 80 staff member’s salary. She discussed the three young patrons who were suspended for a month.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

The Statement of Economic interest has to be filed by May 1, 2023. We will receive a $15.00 fine per each filer who does not meet the deadline.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Parent, Braun, Krebs, Ross. NAYS None. ABSENT Ringelstein. The motion carried. The meeting was adjourned at 8:16 P.M.

Categories: Board Documents.