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Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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April 21, 2022 Board of Trustees Minutes

by | April 23, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 21, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present: Magnuson, Braun, Magnelli, Ross, Ringelstein, Parent, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Lewis, Sciaccotta, Stam, Tomzik, V. Bitters (7:32 P.M.).

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are at or under expenditures in all categories.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 29185 THROUGH 29248 TOTALING $124,378.47 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $15,101.58 FOR THE MONTH OF MARCH; MANUAL CHECKS 29182 THROUGH 29184 TOTALING $4,488.24 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $114,089.64; MARCH PAYROLL TAXES IN THE AMOUNT OF $47,414.33; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,706.11. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

Director Wittmann would like to schedule an Island within a City Committee to discuss the book. Everyone agreed to meet on May 19, 2022 at 6:30 P.M., an hour before the regular board meeting.

UNFINISHED BUSINESS

Roof Removal and Replacement—All American Exterior Solutions—
Director Wittmann reported that the roofing company has obtained the necessary permits and they expect to have materials sometime in May. Increases in gas prices may affect the cost of the overall project, but we do not have solid figures yet. We have a preconstruction meeting set up for Thursday, April 28 with the architect and roofing contractor.

Norridge Kindness Day—
Director Wittmann reported that the Library is all set for Norridge Kindness Day. Tiffany Lewis brought the bookmark giveaways and take home craft bag to show the Board. She also advised that they would have a paper flower craft and make your own birdseed craft, and a kindness board. Director Wittmann advised that there would be a take home craft with terracotta planter and seeds included in the kit. Peggy Tomzik elaborated a bit on the terracotta planter craft. There will be card making by Dawn Walczak. Trustee Ringelstein advised that she was grateful for everything the Library was doing for Norridge Kindness Day. The Friends of the Library giveaway table is all set with signage. Julie will be staffing the table. Trustee Parent advised that there would be a Little Free Library dedication at Village Hall.

NEW BUSINESS

Landscaping Proposals—Earth Elements, M. Randazzo Landscaping, Inc.—
We received two landscaping proposals. Director Wittmann recommend that the Board vote to approve the proposal from Earth Elements. We have been pleased with their lawn care in previous years and their proposal was lower than Randazzo. Trustee Magnelli moved, seconded by Trustee Ringelstein TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Camera System Upgrade—
Director Wittmann advised that the camera system is in need of upgrading. She advised that they looked into having a consultant put together a system and go out to bid but the cost would be upwards of $200,000. With our IT Coordinator Brandon on board and with the budget set to accommodate some special projects from TechSavant, they thought it was a better option to go with a “home grown” system that could be installed and deployed in phases. This is a much cheaper solution. She recommended the Board vote to approve the proposal from Heritage Technology Solutions. Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE CONTRACT FROM HERITAGE TECHNOLOGY SOLUTIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Scissor Lift Purchase—
Trustee Magnuson moved, seconded by Trustee Krebs, TO APPROVE THE PURCHASE OF A SCISSOR LIFT FROM ACME EQUIPMENT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Compassionate Use Cards—
Director Wittmann advised that she spoke with the Attorney and he advised that there are some issues that need to be worked out in the policy. It is not ready for a vote yet.

Statement of Support for the Ukrainian Library Community—
Director Wittmann advised that she saw statements issued by ALA and the International Federation of Library Associations and other entities supporting the Ukrainian Library Community and she thought it would be nice to show support. Department Heads worked with staff to create a page on our website. There is a page on the website with ways to donate and support the Ukrainian Library Community and the statement would be posted there. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE STATEMENT OF SUPPORT FOR THE UKRAINIAN LIBRARY COMMUNITY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Six Month Raise- Maria Lourdes San Ramon—
Trustee Magnuson moved, seconded by Trustee Krebs, THAT MARIA LOURDES SAN RAMON’S HOURLY RATE BE INCREASED FROM $21.28 TO $21.81 EFFECTIVE MAY 1, 2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
Brenda Vazquez Hernandez was hired as a Technical Services Assistant. Her start date is Monday, April 25, 2022.

Any Other Business—
Director Wittmann discussed the tool list for circulation. She reported that the list in the Board packets is a preliminary list of things being considered. Director Wittmann will check with the attorney to see if we need a waiver. Trustee Magnelli has a list of items that he thought would be good to circulate.

Director Wittmann discussed the purchase of a jazzy scooter for patrons to use. She checked with other libraries for scooter recommendations and policies for their scooters and no one had a policy. She found a scooter from a local company to purchase. Trustee Braun advised that there is a store near Blossom Café. Director Wittmann will reach out to them.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the next meeting would be June 15. They are looking for nominations for open board positions. In support of Norridge Kindness Day they are giving away Kids books. On Sat, April 2, the Village Hall will be unveiling of the Little Free Library at Village Hall. The Friends purchased the Little Free Library and the Library donated it to Village Hall.

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that she was excited about Mary Jo being selected to be on the Rebecca Caudill Evaluation committee. Tiffany Lewis is working on a Social Emotional Support grant with District 80. Rosa from our cleaning company brought treats for the staff. Director Wittmann mentioned that she would to start discussing events for the Library’s 50th anniversary.

COMMUNICATIONS

FOIA request from Jonathan Fagg at ABC 7 Chicago requesting access to and/or a copy of data on reconsideration forms or other forms that challenge library books.

Thank you note from Director Wittmann.

ANNOUNCEMENTS

The Statement of Economic interest has to be filed by May 1, 2022. We will receive a $15.00 fine per each filer who does not meet the deadline.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:20 P.M.

Categories: Board Documents.

April 21, 2022 Board of Trustees Minutes

by | April 23, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 21, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present: Magnuson, Braun, Magnelli, Ross, Ringelstein, Parent, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Lewis, Sciaccotta, Stam, Tomzik, V. Bitters (7:32 P.M.).

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are at or under expenditures in all categories.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 29185 THROUGH 29248 TOTALING $124,378.47 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $15,101.58 FOR THE MONTH OF MARCH; MANUAL CHECKS 29182 THROUGH 29184 TOTALING $4,488.24 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $114,089.64; MARCH PAYROLL TAXES IN THE AMOUNT OF $47,414.33; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,706.11. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

Director Wittmann would like to schedule an Island within a City Committee to discuss the book. Everyone agreed to meet on May 19, 2022 at 6:30 P.M., an hour before the regular board meeting.

UNFINISHED BUSINESS

Roof Removal and Replacement—All American Exterior Solutions—
Director Wittmann reported that the roofing company has obtained the necessary permits and they expect to have materials sometime in May. Increases in gas prices may affect the cost of the overall project, but we do not have solid figures yet. We have a preconstruction meeting set up for Thursday, April 28 with the architect and roofing contractor.

Norridge Kindness Day—
Director Wittmann reported that the Library is all set for Norridge Kindness Day. Tiffany Lewis brought the bookmark giveaways and take home craft bag to show the Board. She also advised that they would have a paper flower craft and make your own birdseed craft, and a kindness board. Director Wittmann advised that there would be a take home craft with terracotta planter and seeds included in the kit. Peggy Tomzik elaborated a bit on the terracotta planter craft. There will be card making by Dawn Walczak. Trustee Ringelstein advised that she was grateful for everything the Library was doing for Norridge Kindness Day. The Friends of the Library giveaway table is all set with signage. Julie will be staffing the table. Trustee Parent advised that there would be a Little Free Library dedication at Village Hall.

NEW BUSINESS

Landscaping Proposals—Earth Elements, M. Randazzo Landscaping, Inc.—
We received two landscaping proposals. Director Wittmann recommend that the Board vote to approve the proposal from Earth Elements. We have been pleased with their lawn care in previous years and their proposal was lower than Randazzo. Trustee Magnelli moved, seconded by Trustee Ringelstein TO APPROVE THE LANDSCAPING CONTRACT FROM EARTH ELEMENTS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Camera System Upgrade—
Director Wittmann advised that the camera system is in need of upgrading. She advised that they looked into having a consultant put together a system and go out to bid but the cost would be upwards of $200,000. With our IT Coordinator Brandon on board and with the budget set to accommodate some special projects from TechSavant, they thought it was a better option to go with a “home grown” system that could be installed and deployed in phases. This is a much cheaper solution. She recommended the Board vote to approve the proposal from Heritage Technology Solutions. Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE CONTRACT FROM HERITAGE TECHNOLOGY SOLUTIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Scissor Lift Purchase—
Trustee Magnuson moved, seconded by Trustee Krebs, TO APPROVE THE PURCHASE OF A SCISSOR LIFT FROM ACME EQUIPMENT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Compassionate Use Cards—
Director Wittmann advised that she spoke with the Attorney and he advised that there are some issues that need to be worked out in the policy. It is not ready for a vote yet.

Statement of Support for the Ukrainian Library Community—
Director Wittmann advised that she saw statements issued by ALA and the International Federation of Library Associations and other entities supporting the Ukrainian Library Community and she thought it would be nice to show support. Department Heads worked with staff to create a page on our website. There is a page on the website with ways to donate and support the Ukrainian Library Community and the statement would be posted there. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE STATEMENT OF SUPPORT FOR THE UKRAINIAN LIBRARY COMMUNITY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Six Month Raise- Maria Lourdes San Ramon—
Trustee Magnuson moved, seconded by Trustee Krebs, THAT MARIA LOURDES SAN RAMON’S HOURLY RATE BE INCREASED FROM $21.28 TO $21.81 EFFECTIVE MAY 1, 2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
Brenda Vazquez Hernandez was hired as a Technical Services Assistant. Her start date is Monday, April 25, 2022.

Any Other Business—
Director Wittmann discussed the tool list for circulation. She reported that the list in the Board packets is a preliminary list of things being considered. Director Wittmann will check with the attorney to see if we need a waiver. Trustee Magnelli has a list of items that he thought would be good to circulate.

Director Wittmann discussed the purchase of a jazzy scooter for patrons to use. She checked with other libraries for scooter recommendations and policies for their scooters and no one had a policy. She found a scooter from a local company to purchase. Trustee Braun advised that there is a store near Blossom Café. Director Wittmann will reach out to them.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the next meeting would be June 15. They are looking for nominations for open board positions. In support of Norridge Kindness Day they are giving away Kids books. On Sat, April 2, the Village Hall will be unveiling of the Little Free Library at Village Hall. The Friends purchased the Little Free Library and the Library donated it to Village Hall.

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that she was excited about Mary Jo being selected to be on the Rebecca Caudill Evaluation committee. Tiffany Lewis is working on a Social Emotional Support grant with District 80. Rosa from our cleaning company brought treats for the staff. Director Wittmann mentioned that she would to start discussing events for the Library’s 50th anniversary.

COMMUNICATIONS

FOIA request from Jonathan Fagg at ABC 7 Chicago requesting access to and/or a copy of data on reconsideration forms or other forms that challenge library books.

Thank you note from Director Wittmann.

ANNOUNCEMENTS

The Statement of Economic interest has to be filed by May 1, 2022. We will receive a $15.00 fine per each filer who does not meet the deadline.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs, Ross. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:20 P.M.

Categories: Board Documents.