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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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August 12, 2021 Board Meeting Minutes

by | August 12, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 12, 2021

CALL TO ORDER

Vice President Magnelli called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Parent.
Present Electronically: Ringelstein.
Absent: Braun, Ross.
Also Present Electronically: Wittmann.
Also Present: McPhillips, Bacarella, Lewis, Stam, Clark, V. Bitters.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 15, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried. Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 15, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target. The Salaries are high due to July being a three-pay month. Automation monthly fees name has been changed.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28631 THROUGH 28700 TOTALING $85,776.64 FOR THE MONTH OF AUGUST; MANUAL CHECKS 28628 THROUGH 28630 TOTALING $1,890.67 FOR THE MONTH OF JULY; MANUAL PAYMENTS TOTALING $7,014.24 FOR THE MONTH OF JULY; CHECK 28680 VOID; JULY NET WAGES TOTALING $163,555.36; JULY PAYROLL TAXES IN THE AMOUNT OF $67,740.74 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $32,182.92. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

COMMITTEE REPORTS

There will be a special meeting next Thursday, August 19 at 6:30 P.M.

UNFINISHED BUSINESS

Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The final numbers from the county finally came in. The Tentative Budget will be posted in the Library from August 13, 2021 to September 16, 2021. A Public Hearing on the Tentative Budget will be held and is scheduled for September 16, 2021 at 7:30 P.M. and the Board meeting will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Working Budget—
Director Wittmann adjusted the Building and maintenance fund and liability insurance. She also made adjustment to the sub funds. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE REVISED WORKING BUDGET. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Trustee Vacancy—
There will be a Special Board meeting on Thursday, August 19, 2021 at 6:30 P.M. to discuss the Trustee vacancy.

Parking Lot Lighting Project Proposal—McWilliams Electric Co., Inc., Bernardoni Electric, Inc.—
Tony is still waiting to receive the updated proposals. This will be tabled until September.

NEW BUSINESS

FY20 21 Illinois Public Library Annual Report—
This Annual Report is for the 2020– 2021 fiscal year and will be filed in electronic form by the required filing deadline of September 1. Trustee Parent moved, seconded by Trustee Magnuson, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Chase Bank Proposal—
Director Wittmann and Business Manager Ellen Bacarella met virtually with Chase to discuss opening a bank account and corporate credit card with them. Director Wittmann reported that in order to open a corporate credit card we would have to open a bank account with them. They recommend we open a credit card with an annual spend of $300,000 to $400,000 and use it to pay vendors. We could receive anywhere from a quarter percent to a half- percent rebate after 12 months. It is a free program. Director Wittmann and the Board agreed that it might not be in the best interest at this point to open an account with Chase just to get their high balance credit card. They felt that paying the library’s bills with a check creates more transparency than paying all our bills with a credit card.

Personnel Changes—
Circulation Services Clerk, Andrew Riis resigned. His last day was August 7, 2021. Children’s Librarian, Katherine Jacob resigned. Her last day will be August 18, 2021.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that their meeting took place Wed, July 21 and they discussed the book sale. A few of the prospective Trustee Applicants attended the meeting. The Book Sale took place July 24 outside. At the book sale, they had a membership drive and they made a total of $605. Their next meeting will take place on September 15. There will be another membership drive in September. Trustee Parent reported that they offered tote bags with a giveaway membership for $5.00. They received 54 new memberships and 16 renewals. Three prospective Trustee applicant candidates; Olympia Giacalone, Joanne Moran, and Frank Lombardo volunteered.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. There have been a few people who have pushed back with the masks, but most people have been compliant.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried. The meeting was adjourned at 8:15 P.M.

Categories: Board Documents.

August 12, 2021 Board Meeting Minutes

by | August 12, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 12, 2021

CALL TO ORDER

Vice President Magnelli called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Parent.
Present Electronically: Ringelstein.
Absent: Braun, Ross.
Also Present Electronically: Wittmann.
Also Present: McPhillips, Bacarella, Lewis, Stam, Clark, V. Bitters.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 15, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried. Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 15, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target. The Salaries are high due to July being a three-pay month. Automation monthly fees name has been changed.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28631 THROUGH 28700 TOTALING $85,776.64 FOR THE MONTH OF AUGUST; MANUAL CHECKS 28628 THROUGH 28630 TOTALING $1,890.67 FOR THE MONTH OF JULY; MANUAL PAYMENTS TOTALING $7,014.24 FOR THE MONTH OF JULY; CHECK 28680 VOID; JULY NET WAGES TOTALING $163,555.36; JULY PAYROLL TAXES IN THE AMOUNT OF $67,740.74 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $32,182.92. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

COMMITTEE REPORTS

There will be a special meeting next Thursday, August 19 at 6:30 P.M.

UNFINISHED BUSINESS

Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The final numbers from the county finally came in. The Tentative Budget will be posted in the Library from August 13, 2021 to September 16, 2021. A Public Hearing on the Tentative Budget will be held and is scheduled for September 16, 2021 at 7:30 P.M. and the Board meeting will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Working Budget—
Director Wittmann adjusted the Building and maintenance fund and liability insurance. She also made adjustment to the sub funds. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE REVISED WORKING BUDGET. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Trustee Vacancy—
There will be a Special Board meeting on Thursday, August 19, 2021 at 6:30 P.M. to discuss the Trustee vacancy.

Parking Lot Lighting Project Proposal—McWilliams Electric Co., Inc., Bernardoni Electric, Inc.—
Tony is still waiting to receive the updated proposals. This will be tabled until September.

NEW BUSINESS

FY20 21 Illinois Public Library Annual Report—
This Annual Report is for the 2020– 2021 fiscal year and will be filed in electronic form by the required filing deadline of September 1. Trustee Parent moved, seconded by Trustee Magnuson, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried.

Chase Bank Proposal—
Director Wittmann and Business Manager Ellen Bacarella met virtually with Chase to discuss opening a bank account and corporate credit card with them. Director Wittmann reported that in order to open a corporate credit card we would have to open a bank account with them. They recommend we open a credit card with an annual spend of $300,000 to $400,000 and use it to pay vendors. We could receive anywhere from a quarter percent to a half- percent rebate after 12 months. It is a free program. Director Wittmann and the Board agreed that it might not be in the best interest at this point to open an account with Chase just to get their high balance credit card. They felt that paying the library’s bills with a check creates more transparency than paying all our bills with a credit card.

Personnel Changes—
Circulation Services Clerk, Andrew Riis resigned. His last day was August 7, 2021. Children’s Librarian, Katherine Jacob resigned. Her last day will be August 18, 2021.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that their meeting took place Wed, July 21 and they discussed the book sale. A few of the prospective Trustee Applicants attended the meeting. The Book Sale took place July 24 outside. At the book sale, they had a membership drive and they made a total of $605. Their next meeting will take place on September 15. There will be another membership drive in September. Trustee Parent reported that they offered tote bags with a giveaway membership for $5.00. They received 54 new memberships and 16 renewals. Three prospective Trustee applicant candidates; Olympia Giacalone, Joanne Moran, and Frank Lombardo volunteered.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. There have been a few people who have pushed back with the masks, but most people have been compliant.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Braun, Ross. The motion carried. The meeting was adjourned at 8:15 P.M.

Categories: Board Documents.