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Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

August 13, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees, August 13, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Ringelstein, Ross, Magnuson, Parent, Adams, Braun.
Absent:
Also Present Electronically: Wittmann, Bacarella, Sciaccotta, Stam, Tomzik.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 16, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. Trustee Magnelli moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 16, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that we are doing just fine. A bit of tax money had come in. She advised that even though we were not charging fines we still had people insisting on paying us. Some people also wanted to pay for lost or damaged items. Expenditures were also doing well. Salaries look high due to the three-pay month in July.

APPROVAL OF CURRENT BILLS

Trustee Magnuson noticed that a few staff members were reimbursed for two PCs Director Wittmann advised that Amazon only allowed the library to purchase two PCs so staff members purchased the rest on their personal accounts. Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 27717 THROUGH 27798 TOTALING $170,124.50 FOR THE MONTH OF AUGUST; MANUAL PAYMENTS TOTALING $4,118.20 FOR THE MONTH OF JULY; CHECKS 21261, 27273, 27281, 27291, 27309, 27329, 27333, 27369, 27641, 27663, 27704 VOID; JULY NET WAGES TOTALING $169,956.23; JULY PAYROLL TAXES IN THE AMOUNT OF $68,558.51 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $31,963.38. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

Director Wittmann wanted to address the next Island within a City Committee meeting. She felt that it was prudent to have the attorney there. The entire Board agreed to have a Special Board meeting on Tuesday, August 18 at 7 p.m. She reported that the attorney advised that the contract does not fall in the parameters for having an executive session.

UNFINISHED BUSINESS

Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 14, 2020 to September 17, 2020. A Public Hearing on the Tentative Budget will be held virtually and is scheduled for September 17, 2020 at 7:30 P.M. and the Board meeting will also be held virtually and will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings with the zoom link. Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

NEW BUSINESS

Illinois Public Library Annual Report—
This Annual Report is for the 2019 – 2020 fiscal year and will be filed in electronic form by the required filing deadline of September 1. Trustee Magnuson moved, seconded by Trustee Ringelstein, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Resolution 2020-1—
Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Regarding Sexual Harassment. Director Wittmann would like the Board to review the policy and approve it at the September Board meeting.

Covid-19 Policy Revision—
The Board tabled this until next month.

Personnel Changes—
No Report.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie reported that they would be holding a virtual meeting on September 16. They had a person for each office up for election. Julie and Dawn had discussed different fundraisers they could potentially have. There were no outstanding invoices. Dawn thought about having quarterly virtual meetings.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Most people who have visited the Library have worn masks. The newspapers were removed. A manager or security staff have been stationed at the door to reinforce that people wear a mask. Programs for the fall are being planned. Staff have discussed how to engage students and teachers during the current environment. Staff have looked for ways to have virtual and/or passive programming and to find creative ways to have things available for patrons. Trustee Magnuson commented that Director Wittmann and staff are doing a wonderful job.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:00 P.M.

Categories: Board Documents.

August 13, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees, August 13, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Ringelstein, Ross, Magnuson, Parent, Adams, Braun.
Absent:
Also Present Electronically: Wittmann, Bacarella, Sciaccotta, Stam, Tomzik.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 16, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. Trustee Magnelli moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 16, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that we are doing just fine. A bit of tax money had come in. She advised that even though we were not charging fines we still had people insisting on paying us. Some people also wanted to pay for lost or damaged items. Expenditures were also doing well. Salaries look high due to the three-pay month in July.

APPROVAL OF CURRENT BILLS

Trustee Magnuson noticed that a few staff members were reimbursed for two PCs Director Wittmann advised that Amazon only allowed the library to purchase two PCs so staff members purchased the rest on their personal accounts. Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 27717 THROUGH 27798 TOTALING $170,124.50 FOR THE MONTH OF AUGUST; MANUAL PAYMENTS TOTALING $4,118.20 FOR THE MONTH OF JULY; CHECKS 21261, 27273, 27281, 27291, 27309, 27329, 27333, 27369, 27641, 27663, 27704 VOID; JULY NET WAGES TOTALING $169,956.23; JULY PAYROLL TAXES IN THE AMOUNT OF $68,558.51 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $31,963.38. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

Director Wittmann wanted to address the next Island within a City Committee meeting. She felt that it was prudent to have the attorney there. The entire Board agreed to have a Special Board meeting on Tuesday, August 18 at 7 p.m. She reported that the attorney advised that the contract does not fall in the parameters for having an executive session.

UNFINISHED BUSINESS

Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 14, 2020 to September 17, 2020. A Public Hearing on the Tentative Budget will be held virtually and is scheduled for September 17, 2020 at 7:30 P.M. and the Board meeting will also be held virtually and will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings with the zoom link. Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

NEW BUSINESS

Illinois Public Library Annual Report—
This Annual Report is for the 2019 – 2020 fiscal year and will be filed in electronic form by the required filing deadline of September 1. Trustee Magnuson moved, seconded by Trustee Ringelstein, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Resolution 2020-1—
Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Regarding Sexual Harassment. Director Wittmann would like the Board to review the policy and approve it at the September Board meeting.

Covid-19 Policy Revision—
The Board tabled this until next month.

Personnel Changes—
No Report.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie reported that they would be holding a virtual meeting on September 16. They had a person for each office up for election. Julie and Dawn had discussed different fundraisers they could potentially have. There were no outstanding invoices. Dawn thought about having quarterly virtual meetings.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Most people who have visited the Library have worn masks. The newspapers were removed. A manager or security staff have been stationed at the door to reinforce that people wear a mask. Programs for the fall are being planned. Staff have discussed how to engage students and teachers during the current environment. Staff have looked for ways to have virtual and/or passive programming and to find creative ways to have things available for patrons. Trustee Magnuson commented that Director Wittmann and staff are doing a wonderful job.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:00 P.M.

Categories: Board Documents.