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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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August 15, 2024 Board of Trustees Meeting Minutes

by | August 17, 2024

The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 15, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Parent, Krebs, Ringelstein, Ross, Braun.
Absent: 
Also Present: Wittmann, Bacarella, McPhillips, Stam, Wacholder (7:50 P.M.), Kerber (8:05 P.M).
Also Present Electronically: Clark.

RECOGNITION OF VISITORS

Monica Wachholder was in attendance.
Tom Kerber was in attendance.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried. Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 31219 THROUGH 31281 TOTALING $108,665.94 FOR THE MONTH OF AUGUST; MANUAL CHECKS 31216 THROUGH 31218 TOTALING $2,905.51 FOR THE MONTH OF JULY; MANUAL PAYMENTS TOTALING $5,611.69 FOR THE MONTH OF JULY; VOIDED CHECKS 30842 30868 31032 31113 311147; JULY NET WAGES TOTALING $130,798.60; JULY PAYROLL TAXES IN THE AMOUNT OF $54,975.21 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,851.29. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There was no report.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Review and Approval of Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 16, 2024 to September 19, 2024. A Public Hearing on the Tentative Budget will be held and is scheduled for September 19, 2024 at 7:30 P.M. and the Board meeting will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings. Trustee Magnuson moved, seconded by Trustee Krebs, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

FY23 24 Illinois Public Library Annual Report—This Annual Report is for the 2023– 2024 fiscal year and will be filed in electronic form by the required filing deadline of September 1—
Trustee Magnelli moved, seconded by Trustee Parent TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Transfer Funds from Corporate Fund to Special Reserve Fund—
Director Wittmann advised that there is quite a bit of money in the corporate fund and the financial planner recommended moving the money to the Special Reserve fund. The money cannot be transferred back. Trustee Krebs moved, seconded by Trustee Ross, TO APPROVE A TRANSFER OF $700,000.00 FROM THE CORPORATE FUND TO THE SPECIAL RESERVE FUND. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Memorial and Dedication for Ruth Igoe—
Director Wittmann gave the Trustees a couple examples of different outside instruments that could be installed in Ruth’s memory. Trustee Braun thought the instruments were beautiful. One was harmony flowers- Posey and one was a forget-me-not petal drum. The Board liked both instruments. Director Wittmann reported that the instruments were about $2500 each. Trustee Parent commented that he would prefer getting an instrument that more than one person could play at a time. They all agreed on the Harmony Flowers- Posey in A Major. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE PURCHASE OF THE HARMONY FLOWERS- POSEY IN A MAJOR AS A MEMORIAL FOR RUTH IGOE. A voice vote was taken and the motion carried.

Memorial and Dedication for Natalie Rothbart—
Director Wittmann reached out to the company where the benches were purchased. She advised that there was one bench that did not have a dedication on in so she thought it would be nice to dedicate that one as a memorial for Natalie. Stacy ordered the plaque for former Trustee Natalie K. Rothbart.

Product Architect + Design Proposal for Professional Architectural Masterplanning Services + Budget Estimate—
Director Wittmann advised that this would be a three-year plan. They would look at the safety issues first. She reported that sound abatement and lighting had to be done, and that the bathrooms were starting to get dingy. Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE PROPOSAL FROM PRODUCT ARCHITECT + DESIGN PROFESSIONAL ARCHITECTURAL MASTERPLANNING SERVICES + BUDGET ESTIMATE. A voice vote was taken and the motion carried.

Anne Roberts Proposal for Native Garden—
Director Wittmann advised that the plantings that Anne Roberts had in the proposal would be installed on the north side of the parking lot along the alley. They would also pull-out dead trees. Director Wittmann advised that she would also like to install a pergola where the seating is on the north end of the parking lot. Trustee Magnelli commented that the east side of street and the west side of the parking lot needed a refresh. Director Wittmann advised that maybe they could install bollards along with plantings in that area. She is going to reach out to Anne Roberts Gardens for a proposal for that area. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE PROPOSAL FROM ANNE ROBERTS FOR NATIVE GARDEN. A voice vote was taken and the motion carried.

Hill Mechanical Proposal for Chiller Fan Motors—
Director Wittmann reported that the chiller fan motors needed to be replaced and Hill Mechanical had the parts now. The other chiller will run during the install.  Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE PROPOSAL FROM HILL MECHANICAL FOR CHILLER FAN MOTORS. A voice vote was taken and the motion carried.

Disposal of Library Surplus Property—
Trustee Krebs moved, seconded by Trustee Ringelstein, TO APPROVE THE DISPOSAL OF LIBRARY SURPLUS PROPERTY. A voice vote was taken and the motion carried.

Consolidated Election—
Trustee Ringelstein and Trustee Parent are up for reelection in April 2025. Petitions could be circulated starting on August 20, 2024. Additional election packets would be available at the Circulation desk.

Employee Annual Raise-Megan Pecaro—
Trustee Ross, seconded by Trustee Magnuson, TO APPROVE MEGAN PECARO’S HOURLY RATE BE INCREASED FROM $15.44 TO $15.90 EFFECTIVE SEPTEMBER 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Annika Wilcox had been hired as a Children’s Librarian her start date would be Monday, August 19, 2024. Technical Services Assistant Brenda Vazquez Hernandez resigned, her last day was August 12, 2024.

Any Other Business—
There was no Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
She reported that the Community Social and Mental Health committee meeting, that was scheduled for Monday, August 19, 2024, was changed to Monday, September 23, 2024.

COMMUNICATIONS

A FOIA request was received on July 22, 2024 from Norridge Resident, Riccardo Mora requesting a copy of all referendum questions placed on the ballot regarding the Library’s outstanding loans and bonds and the vote total results of those referendums and copy of the Tax Levy Statement submitted to Cook County and their response with amounts granted for the last 10 years.

A FOIA request was received on August 14, 2024 from SmartProcure requesting any and all purchasing records from 5/17/2024 to current.

Thank you note from Patti Mann and family.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:14 P.M.

Categories: Board Documents.

August 15, 2024 Board of Trustees Meeting Minutes

by | August 17, 2024

The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 15, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Parent, Krebs, Ringelstein, Ross, Braun.
Absent: 
Also Present: Wittmann, Bacarella, McPhillips, Stam, Wacholder (7:50 P.M.), Kerber (8:05 P.M).
Also Present Electronically: Clark.

RECOGNITION OF VISITORS

Monica Wachholder was in attendance.
Tom Kerber was in attendance.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried. Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 31219 THROUGH 31281 TOTALING $108,665.94 FOR THE MONTH OF AUGUST; MANUAL CHECKS 31216 THROUGH 31218 TOTALING $2,905.51 FOR THE MONTH OF JULY; MANUAL PAYMENTS TOTALING $5,611.69 FOR THE MONTH OF JULY; VOIDED CHECKS 30842 30868 31032 31113 311147; JULY NET WAGES TOTALING $130,798.60; JULY PAYROLL TAXES IN THE AMOUNT OF $54,975.21 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,851.29. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There was no report.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Review and Approval of Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 16, 2024 to September 19, 2024. A Public Hearing on the Tentative Budget will be held and is scheduled for September 19, 2024 at 7:30 P.M. and the Board meeting will begin at 7:45 P.M. The agenda will be posted 48 hours before the meetings. Trustee Magnuson moved, seconded by Trustee Krebs, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

FY23 24 Illinois Public Library Annual Report—This Annual Report is for the 2023– 2024 fiscal year and will be filed in electronic form by the required filing deadline of September 1—
Trustee Magnelli moved, seconded by Trustee Parent TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Transfer Funds from Corporate Fund to Special Reserve Fund—
Director Wittmann advised that there is quite a bit of money in the corporate fund and the financial planner recommended moving the money to the Special Reserve fund. The money cannot be transferred back. Trustee Krebs moved, seconded by Trustee Ross, TO APPROVE A TRANSFER OF $700,000.00 FROM THE CORPORATE FUND TO THE SPECIAL RESERVE FUND. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ross, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Memorial and Dedication for Ruth Igoe—
Director Wittmann gave the Trustees a couple examples of different outside instruments that could be installed in Ruth’s memory. Trustee Braun thought the instruments were beautiful. One was harmony flowers- Posey and one was a forget-me-not petal drum. The Board liked both instruments. Director Wittmann reported that the instruments were about $2500 each. Trustee Parent commented that he would prefer getting an instrument that more than one person could play at a time. They all agreed on the Harmony Flowers- Posey in A Major. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE PURCHASE OF THE HARMONY FLOWERS- POSEY IN A MAJOR AS A MEMORIAL FOR RUTH IGOE. A voice vote was taken and the motion carried.

Memorial and Dedication for Natalie Rothbart—
Director Wittmann reached out to the company where the benches were purchased. She advised that there was one bench that did not have a dedication on in so she thought it would be nice to dedicate that one as a memorial for Natalie. Stacy ordered the plaque for former Trustee Natalie K. Rothbart.

Product Architect + Design Proposal for Professional Architectural Masterplanning Services + Budget Estimate—
Director Wittmann advised that this would be a three-year plan. They would look at the safety issues first. She reported that sound abatement and lighting had to be done, and that the bathrooms were starting to get dingy. Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE PROPOSAL FROM PRODUCT ARCHITECT + DESIGN PROFESSIONAL ARCHITECTURAL MASTERPLANNING SERVICES + BUDGET ESTIMATE. A voice vote was taken and the motion carried.

Anne Roberts Proposal for Native Garden—
Director Wittmann advised that the plantings that Anne Roberts had in the proposal would be installed on the north side of the parking lot along the alley. They would also pull-out dead trees. Director Wittmann advised that she would also like to install a pergola where the seating is on the north end of the parking lot. Trustee Magnelli commented that the east side of street and the west side of the parking lot needed a refresh. Director Wittmann advised that maybe they could install bollards along with plantings in that area. She is going to reach out to Anne Roberts Gardens for a proposal for that area. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE PROPOSAL FROM ANNE ROBERTS FOR NATIVE GARDEN. A voice vote was taken and the motion carried.

Hill Mechanical Proposal for Chiller Fan Motors—
Director Wittmann reported that the chiller fan motors needed to be replaced and Hill Mechanical had the parts now. The other chiller will run during the install.  Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE PROPOSAL FROM HILL MECHANICAL FOR CHILLER FAN MOTORS. A voice vote was taken and the motion carried.

Disposal of Library Surplus Property—
Trustee Krebs moved, seconded by Trustee Ringelstein, TO APPROVE THE DISPOSAL OF LIBRARY SURPLUS PROPERTY. A voice vote was taken and the motion carried.

Consolidated Election—
Trustee Ringelstein and Trustee Parent are up for reelection in April 2025. Petitions could be circulated starting on August 20, 2024. Additional election packets would be available at the Circulation desk.

Employee Annual Raise-Megan Pecaro—
Trustee Ross, seconded by Trustee Magnuson, TO APPROVE MEGAN PECARO’S HOURLY RATE BE INCREASED FROM $15.44 TO $15.90 EFFECTIVE SEPTEMBER 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Annika Wilcox had been hired as a Children’s Librarian her start date would be Monday, August 19, 2024. Technical Services Assistant Brenda Vazquez Hernandez resigned, her last day was August 12, 2024.

Any Other Business—
There was no Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
She reported that the Community Social and Mental Health committee meeting, that was scheduled for Monday, August 19, 2024, was changed to Monday, September 23, 2024.

COMMUNICATIONS

A FOIA request was received on July 22, 2024 from Norridge Resident, Riccardo Mora requesting a copy of all referendum questions placed on the ballot regarding the Library’s outstanding loans and bonds and the vote total results of those referendums and copy of the Tax Levy Statement submitted to Cook County and their response with amounts granted for the last 10 years.

A FOIA request was received on August 14, 2024 from SmartProcure requesting any and all purchasing records from 5/17/2024 to current.

Thank you note from Patti Mann and family.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:14 P.M.

Categories: Board Documents.