Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

April 16, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 16, 2020

 

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present Electronically: Magnuson, Braun, Magnelli, Ross, Ringelstein Parent, Adams, Ross (7:42 P.M.).
Absent: None
Present Electronically: Wittmann, Bacarella, Stam, Lewis, V. Bitters, Clark, McPhillips, Tomzik.

 

RECOGNITION OF VISITORS

No visitors were present.

 

PUBLIC COMMENT

There were no comments from the public.

 

APPROVAL OF MINUTES

Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 19, 2020 BE APPROVED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent, Adams. NAYS None. ABSENT Ross. The motion carried.

 

FINANCIAL REPORT

Director Wittmann reported that we are at or under target for our spending and we are at 97% of the property tax receipts. The program income will go backwards a bit because of the program refunds. Trustee Magnuson wanted to know how managers are managing to order books and keep supplies in while we are shut down. Director Wittmann advised that books aren’t being delivered right now but we have librarians working from home doing selection but the orders won’t be placed until we are back in the building. Ebooks and materials are still be purchased. The Hoopla invoice increased and we are buying additional copies of items from Media on Demand.

 

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27432 THROUGH 27504 TOTALING $77,903.87 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $6,587.26 FOR THE MONTH OF MARCH; CHECK 27280 VOID; MARCH NET WAGES TOTALING $108,939.60; MARCH PAYROLL TAXES IN THE AMOUNT OF $43,649.21; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,019.04. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent, Adams. NAYS None. ABSENT Ross. The motion carried.

 

COMMITTEE REPORTS

No Reports.

 

UNFINISHED BUSINESS

Anne Roberts Gardens Landscape Maintenance Proposal—
Director Wittmann advised that even if the stay-at-home order is extended we still have to take care of the grounds. She advised that having Anne Roberts take care of this really helps out the Library. They do planting of the vegetables and they harvest them. They are cleaning everything up and they understand the garden so it is good that they take care of it. It will come out of the building maintenance fund. The proposal is for a year and it will have to be revisited after a year. Trustee Magnuson, moved, seconded by Trustee Ringelstein, TO APPROVE THE ANNE ROBERTS GARDENS LANDSCAPE MAINTENANCE PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnusn, Magnelli, Ringelstein, Parent, Braun, Adams. NAYS None. ABSENT Ross. The motion carried.

 

NEW BUSINESS

Landscaping Proposals—
Earth Elements Landscape and Rosario Gambino & Son Landscaping, Inc.—
The proposals are for lawn care; mowing and fertilizing, the lawn portions of the property. Trustee Magnelli wanted to know if this included tree trimming. Director Wittmann advised that it does not include tree trimming but she will talk to Anne Roberts to see if they can take care of that. Trustee Ringelstein wanted clarification on the Earth Elements proposal. Director Wittmann clarified that the total cost is $4200. Trustee Ross, moved, seconded by Trustee Magnuson, TO APPROVE THE EARTH ELEMENTS LANDSCAPING PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
No Report.

Any Other Business—
Trustee Magnuson thinks since the Library is closed it may be a good idea to install the new carpeting before we reopen. Director Wittmann already spoke with the project manager about this and she wants to talk to the attorney and to make sure we can move forward with this. The request for proposal needs to be published again.

Trustee Magnelli advised that he noticed that the sprinkles are in place but on the southern side of the building they are elevated about a foot above the ground. Director Wittmann responded that since the plantings vary in height and in order to get the most distance with the spray they were installed elevated. On April 25th they are coming to test the sprinklers.

 

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that Dawn Parent emailed the membership and advised then that the April meeting was canceled and that they are suspending the book sales and book donations until further notice. She advised that the Library staff had put out materials from the book room for patrons to pick up outside the Library. She told them about the One Book One Community that the Library was doing. She let them know that the Wind in the Willows and those books would be outside the Library. They will still fund up to $2700 for the summer reading bags. Trustee Parent advised that Dawn plans to propose to keep the book room closed through the end of the fiscal year because it is a small space and most of the volunteers tend to be in a potentially vulnerable population.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that they are working on putting together messages to the community. Dan McPhillips is coordinating putting together a group photo of people holding up a sign with one word to put out to community and staff are writing letters to them. Filament from the 3D printer was donated. Some managers are knitting and crocheting ear relief things to go on the face masks. They will be donated to Central Baptist Village and others in the community. Those who can sew are working on sewing face masks to give free to staff so when we reopen they will have masks since we do not know the face mask availability will be. Additional masks will also be donated to the first responders and essential workers in the community. Dan McPhillips advised that they are doing Chat reference. He also advised that they are doing a lot of programming related to “One Book, One Community”. Tiffany Lewis reported that they are doing a lot of virtual programming since they have a second Zoom account.

 

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2020. We will receive a $15.00 fine per each filer who does not meet the deadline.

 

ANNOUNCEMENTS

Trustee Parent asked if anyone from the public was interested in the virtual board meeting since we rarely have visitors he thought that maybe having the recording online has provoked any interest. Director Wittmann advised that the recoding of the March meeting will not be posted until the minutes are approved.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Ross, Parent, Adams. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:00 P.M.

Type: Board and Minutes.

April 16, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 16, 2020

 

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present Electronically: Magnuson, Braun, Magnelli, Ross, Ringelstein Parent, Adams, Ross (7:42 P.M.).
Absent: None
Present Electronically: Wittmann, Bacarella, Stam, Lewis, V. Bitters, Clark, McPhillips, Tomzik.

 

RECOGNITION OF VISITORS

No visitors were present.

 

PUBLIC COMMENT

There were no comments from the public.

 

APPROVAL OF MINUTES

Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 19, 2020 BE APPROVED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent, Adams. NAYS None. ABSENT Ross. The motion carried.

 

FINANCIAL REPORT

Director Wittmann reported that we are at or under target for our spending and we are at 97% of the property tax receipts. The program income will go backwards a bit because of the program refunds. Trustee Magnuson wanted to know how managers are managing to order books and keep supplies in while we are shut down. Director Wittmann advised that books aren’t being delivered right now but we have librarians working from home doing selection but the orders won’t be placed until we are back in the building. Ebooks and materials are still be purchased. The Hoopla invoice increased and we are buying additional copies of items from Media on Demand.

 

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27432 THROUGH 27504 TOTALING $77,903.87 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $6,587.26 FOR THE MONTH OF MARCH; CHECK 27280 VOID; MARCH NET WAGES TOTALING $108,939.60; MARCH PAYROLL TAXES IN THE AMOUNT OF $43,649.21; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,019.04. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent, Adams. NAYS None. ABSENT Ross. The motion carried.

 

COMMITTEE REPORTS

No Reports.

 

UNFINISHED BUSINESS

Anne Roberts Gardens Landscape Maintenance Proposal—
Director Wittmann advised that even if the stay-at-home order is extended we still have to take care of the grounds. She advised that having Anne Roberts take care of this really helps out the Library. They do planting of the vegetables and they harvest them. They are cleaning everything up and they understand the garden so it is good that they take care of it. It will come out of the building maintenance fund. The proposal is for a year and it will have to be revisited after a year. Trustee Magnuson, moved, seconded by Trustee Ringelstein, TO APPROVE THE ANNE ROBERTS GARDENS LANDSCAPE MAINTENANCE PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnusn, Magnelli, Ringelstein, Parent, Braun, Adams. NAYS None. ABSENT Ross. The motion carried.

 

NEW BUSINESS

Landscaping Proposals—
Earth Elements Landscape and Rosario Gambino & Son Landscaping, Inc.—
The proposals are for lawn care; mowing and fertilizing, the lawn portions of the property. Trustee Magnelli wanted to know if this included tree trimming. Director Wittmann advised that it does not include tree trimming but she will talk to Anne Roberts to see if they can take care of that. Trustee Ringelstein wanted clarification on the Earth Elements proposal. Director Wittmann clarified that the total cost is $4200. Trustee Ross, moved, seconded by Trustee Magnuson, TO APPROVE THE EARTH ELEMENTS LANDSCAPING PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Adams, Ross. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
No Report.

Any Other Business—
Trustee Magnuson thinks since the Library is closed it may be a good idea to install the new carpeting before we reopen. Director Wittmann already spoke with the project manager about this and she wants to talk to the attorney and to make sure we can move forward with this. The request for proposal needs to be published again.

Trustee Magnelli advised that he noticed that the sprinkles are in place but on the southern side of the building they are elevated about a foot above the ground. Director Wittmann responded that since the plantings vary in height and in order to get the most distance with the spray they were installed elevated. On April 25th they are coming to test the sprinklers.

 

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that Dawn Parent emailed the membership and advised then that the April meeting was canceled and that they are suspending the book sales and book donations until further notice. She advised that the Library staff had put out materials from the book room for patrons to pick up outside the Library. She told them about the One Book One Community that the Library was doing. She let them know that the Wind in the Willows and those books would be outside the Library. They will still fund up to $2700 for the summer reading bags. Trustee Parent advised that Dawn plans to propose to keep the book room closed through the end of the fiscal year because it is a small space and most of the volunteers tend to be in a potentially vulnerable population.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that they are working on putting together messages to the community. Dan McPhillips is coordinating putting together a group photo of people holding up a sign with one word to put out to community and staff are writing letters to them. Filament from the 3D printer was donated. Some managers are knitting and crocheting ear relief things to go on the face masks. They will be donated to Central Baptist Village and others in the community. Those who can sew are working on sewing face masks to give free to staff so when we reopen they will have masks since we do not know the face mask availability will be. Additional masks will also be donated to the first responders and essential workers in the community. Dan McPhillips advised that they are doing Chat reference. He also advised that they are doing a lot of programming related to “One Book, One Community”. Tiffany Lewis reported that they are doing a lot of virtual programming since they have a second Zoom account.

 

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2020. We will receive a $15.00 fine per each filer who does not meet the deadline.

 

ANNOUNCEMENTS

Trustee Parent asked if anyone from the public was interested in the virtual board meeting since we rarely have visitors he thought that maybe having the recording online has provoked any interest. Director Wittmann advised that the recoding of the March meeting will not be posted until the minutes are approved.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Ross, Parent, Adams. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:00 P.M.

Type: Board and Minutes.