Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

April 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 21, 2016

Trustee Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Sticha, Braun, Rothbart, Magnuson, Ross, Magnelli.
Absent:
Also Present: McPhillips, Bacarella, Blubaugh (8:00 P.M.), Lewis, Sciaccotta, V. Bitters, R. Massaro, B. Ringelstein.

PUBLIC COMMENT

No Comment.

APPROVAL OF MINUTES

Trustee Sticha moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 17, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Head of Reference, Dan McPhillips advised that the budget is on target.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 23538 THROUGH 23613 TOTALING $94,327.33 FOR THE MONTH OF APRIL; CHECK 23536 AND 23581 VOID; MANUAL CHECK 23537 IN THE AMOUNT OF $400.00 AND MANUAL PAYMENTS TOTALING $12,030.85 FOR THE MONTH OF MARCH; PETTY CASH CHECKS 4960 TOTALING $114.50 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $146,958.25; MARCH PAYROLL TAXES IN THE AMOUNT OF $60,787.26; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,273.05. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no Committee Reports.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
No Report.

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session
A motion was made by Trustee Sticha, Seconded by Trustee Ross, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:33 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Rothbart, Magnuson, Sticha, Magnelli, Ross, Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Magnuson, seconded by Trustee Braun, TO RECONVENE THE REGULAR MEETING AT 7:54 P.M. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE A PAPER BALLOT TO VOTE ON A CANDIDATE TO FILL THE VACANCY ON THE BOARD LEFT BY MARK KURZATKOWSKI AND AS A RESULT OF THE PAPER BALLOT ELIZABETH RINGELSTEIN WAS APPOINTED TO SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 2017). A roll call vote was taken and the results were as follows: AYES Rothbart, Magnuson, Sticha, Magnelli, Ross, Braun. NAYS None. ABSENT None. The motion carried.

Amended Emergency Refuge Policy—
Methode was added to the policy. The Board should review and vote on it at the May Board meeting. Methode came to talk to Anthony Sciaccotta about using us as a refuge and they advised that they were referred to us by the Fire department. Trustee Rothbart is concerned that we would not have the room for Ridgewood and Methode. Anthony Sciaccotta reassured her that we would have room and Methode may not even be here at the same time Ridgewood would be.

FY2016 Per Capita Grant—
The Secretary of State and State Librarian, Jesse White has awarded The Eisenhower Public Library District a FY2016 Illinois Public Library Per Capita Grant in the amount of $17,871.39. Due to the state budget impasse, payment of these funds may be significantly delayed. All expenditures must be concluded by June 30, 2017.

NEW BUSINESS

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Dan McPhillips advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2017. Trustee Sticha moved, seconded by Trustee Ross, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2017. A voice vote was taken and the motion carried.

Appoint Building and Grounds Committee—
The following Trustees and staff were appointed to the committee; Trustee Sticha, Trustee Magnelli, Trustee Rothbart, Trustee Braun, and Building and Security Manager Anthony Sciaccotta. Tom Sticha will serve as chairperson.

Yearly Raise—
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE YEARLY RATE FOR PATRICIA DEBOSZ BE INCREASED FROM $12.24 TO $12.61 PER HOUR AND THE YEARLY RATE FOR PARISH TURNER BE INCREASED FROM $12.24 TO $12.61 PER HOUR EFFECTIVE MAY 1, 2016. A voice vote was taken and the motion carried.

Personnel Changes—
No Report

Any Other Business—
Trustee Rothbart advised that she noticed that we are doing a lot with the Park District. Penny Blubaugh advised that we are having a Drive in movie that the library is paying for. The movie will take place on July 22nd. There are a few other movies being paid for by the HIP and by the Park District. Trustee Sticha would like something to be done about the public computers. Trustee Sticha advised that he was logged into his Ebay account on one of the public computers, he made sure to sign out of his account and close the browser before he ended his session. He then found out that the next person that logged onto the computer after him was able to log into his Ebay account and make a $1,500 bid on an item. Dan McPhillips advised that we can clear history and we do put a sign on the top of the computer monitors reminding people to log out of their accounts. Dan will check with our IT consultants to see if there is anything they can do. Trustee Rothbart asked Penny Blubaugh about the construction. Penny advised that the job site walk through will take place on May 18th. Business Manager Ellen Bacarella advised that she sent the “invitation to bid” to the Pioneer Press and it will run on May 5th and May 12th. The sealed bids will be opened June 9th. The construction should start mid-July.

LIBRARY DIRECTOR’S REPORT

No Report.

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2016. We will receive a $15.00 fine per each filer who does not meet the deadline. We received a FOIA request from SmartProcure requesting all electronic purchasing records from September 29, 2015 to present. Letter from Dynegy Energy Services notifying us that effective June 1, 2016, our supply costs will increase. The amount of the increase is $0.00537 per kilowatt-hour.

ANNOUNCEMENTS

Trustee Braun advised that he received an invitation from Ridgewood to a mentor scholarship fundraiser on Friday, May 6th.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:21 P.M.

Type: Board and Minutes.

April 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 21, 2016

Trustee Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Sticha, Braun, Rothbart, Magnuson, Ross, Magnelli.
Absent:
Also Present: McPhillips, Bacarella, Blubaugh (8:00 P.M.), Lewis, Sciaccotta, V. Bitters, R. Massaro, B. Ringelstein.

PUBLIC COMMENT

No Comment.

APPROVAL OF MINUTES

Trustee Sticha moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 17, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Head of Reference, Dan McPhillips advised that the budget is on target.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 23538 THROUGH 23613 TOTALING $94,327.33 FOR THE MONTH OF APRIL; CHECK 23536 AND 23581 VOID; MANUAL CHECK 23537 IN THE AMOUNT OF $400.00 AND MANUAL PAYMENTS TOTALING $12,030.85 FOR THE MONTH OF MARCH; PETTY CASH CHECKS 4960 TOTALING $114.50 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $146,958.25; MARCH PAYROLL TAXES IN THE AMOUNT OF $60,787.26; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,273.05. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no Committee Reports.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
No Report.

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session
A motion was made by Trustee Sticha, Seconded by Trustee Ross, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:33 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Rothbart, Magnuson, Sticha, Magnelli, Ross, Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Magnuson, seconded by Trustee Braun, TO RECONVENE THE REGULAR MEETING AT 7:54 P.M. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE A PAPER BALLOT TO VOTE ON A CANDIDATE TO FILL THE VACANCY ON THE BOARD LEFT BY MARK KURZATKOWSKI AND AS A RESULT OF THE PAPER BALLOT ELIZABETH RINGELSTEIN WAS APPOINTED TO SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 2017). A roll call vote was taken and the results were as follows: AYES Rothbart, Magnuson, Sticha, Magnelli, Ross, Braun. NAYS None. ABSENT None. The motion carried.

Amended Emergency Refuge Policy—
Methode was added to the policy. The Board should review and vote on it at the May Board meeting. Methode came to talk to Anthony Sciaccotta about using us as a refuge and they advised that they were referred to us by the Fire department. Trustee Rothbart is concerned that we would not have the room for Ridgewood and Methode. Anthony Sciaccotta reassured her that we would have room and Methode may not even be here at the same time Ridgewood would be.

FY2016 Per Capita Grant—
The Secretary of State and State Librarian, Jesse White has awarded The Eisenhower Public Library District a FY2016 Illinois Public Library Per Capita Grant in the amount of $17,871.39. Due to the state budget impasse, payment of these funds may be significantly delayed. All expenditures must be concluded by June 30, 2017.

NEW BUSINESS

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Dan McPhillips advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2017. Trustee Sticha moved, seconded by Trustee Ross, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2017. A voice vote was taken and the motion carried.

Appoint Building and Grounds Committee—
The following Trustees and staff were appointed to the committee; Trustee Sticha, Trustee Magnelli, Trustee Rothbart, Trustee Braun, and Building and Security Manager Anthony Sciaccotta. Tom Sticha will serve as chairperson.

Yearly Raise—
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE YEARLY RATE FOR PATRICIA DEBOSZ BE INCREASED FROM $12.24 TO $12.61 PER HOUR AND THE YEARLY RATE FOR PARISH TURNER BE INCREASED FROM $12.24 TO $12.61 PER HOUR EFFECTIVE MAY 1, 2016. A voice vote was taken and the motion carried.

Personnel Changes—
No Report

Any Other Business—
Trustee Rothbart advised that she noticed that we are doing a lot with the Park District. Penny Blubaugh advised that we are having a Drive in movie that the library is paying for. The movie will take place on July 22nd. There are a few other movies being paid for by the HIP and by the Park District. Trustee Sticha would like something to be done about the public computers. Trustee Sticha advised that he was logged into his Ebay account on one of the public computers, he made sure to sign out of his account and close the browser before he ended his session. He then found out that the next person that logged onto the computer after him was able to log into his Ebay account and make a $1,500 bid on an item. Dan McPhillips advised that we can clear history and we do put a sign on the top of the computer monitors reminding people to log out of their accounts. Dan will check with our IT consultants to see if there is anything they can do. Trustee Rothbart asked Penny Blubaugh about the construction. Penny advised that the job site walk through will take place on May 18th. Business Manager Ellen Bacarella advised that she sent the “invitation to bid” to the Pioneer Press and it will run on May 5th and May 12th. The sealed bids will be opened June 9th. The construction should start mid-July.

LIBRARY DIRECTOR’S REPORT

No Report.

COMMUNICATIONS

The Statement of Economic interest has to be filed by May 1, 2016. We will receive a $15.00 fine per each filer who does not meet the deadline. We received a FOIA request from SmartProcure requesting all electronic purchasing records from September 29, 2015 to present. Letter from Dynegy Energy Services notifying us that effective June 1, 2016, our supply costs will increase. The amount of the increase is $0.00537 per kilowatt-hour.

ANNOUNCEMENTS

Trustee Braun advised that he received an invitation from Ridgewood to a mentor scholarship fundraiser on Friday, May 6th.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:21 P.M.

Type: Board and Minutes.