A Meeting of the Eisenhower Public Library District Board of Trustees Building and Grounds Committee April 20, 2017
CALL TO ORDER
Trustee Sticha, Committee chair, called the meeting to order at 7:00 P.M.
Present: Sticha, Braun, Magnelli, Rothbart.
Also Present: Wittmann, Bacarella, Ross, Magnuson, Ringelstein (7:30 P.M.).
Building and Grounds
Request For Qualifications for a Landscape Architect—
Director Wittmann sent a copy of the proposal to the lawyer to review. Trustee Magnelli advised that the RFQ should include the plat of survey. We anticipate an architect will be costly. A designer will cost a lot less than an architect. The RFQ has to be published on the website, in the Pioneer News, and it can be sent out to Architects.
Landscape Design- Anne Roberts Gardens Proposal—
Director Wittmann and Tony Sciaccotta, Building and Security Services Manager, met with Anne Roberts from Anne Roberts Gardens this past month. Anne Roberts advised that we need to have Gambino stop trimming outside because it is not being done correctly. The roots of the pear tree are popping out. Ms. Roberts advised that we can pull up bricks and shave down the roots and with proper trimming the tree will be fine. Director Wittmann advised that she met Ms. Roberts through Stephanie Rybandt from Fannie’s, who met Ms. Roberts through the café. This was something of an unexpected yet very much welcome encounter. Director Wittmann advised that when she found out that Ms. Roberts owned a landscape design company, she asked if they could discuss the Library. She came out and walked the grounds and they discussed the goals of the Board for the grounds of the Library. Director Wittmann advised that was a pleasure to meet with Ms. Roberts, she was very impressed with the Library, immediately grasped the concepts that we were aiming for with the landscaping and the upkeep, and had some wonderful suggestions going forward. Director Wittmann completed an RFQ for a landscape architect, but would like the Board to seriously consider going in this direction instead. Anne Roberts has done green roofs. She looked at the roof and advised that we need to understand how to care for the plantings around the library before you take on a green roof. Director Wittmann advised that we can put some planters on the outdoor patio and then eventually put plants on the roof. She advised that annuals should be planted, they give a lot of color. Anne Roberts will give us the design, and then she will also plant. She will teach the library how to maintain everything. She can get us in touch with someone who can give us information regarding an irrigations system if we choose to go in that direction. Director Wittmann advised that eventually we would like to do engraved pavers instead of bookplates.
Trustee Braun moved, seconded by Trustee Ross, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 7:31 P.M.
The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 20, 2017
Trustee Braun called the meeting to order at 7:33 P.M.
Present: Sticha, Braun, Rothbart, Magnuson, Ross, Magnelli, Ringelstein.
Present: Wittmann, Bacarella, McPhillips, Lewis, V. Bitters, Clark, Stam.
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD MARCH 16, 2017 BE APPROVED. A voice vote was taken and the motion carried.
The financial report is fine overall. Marilyn Herrick, a Chicago patron, passed away and in her obituary the family requested memorial contributions be made to the Eisenhower Public Library. We have received quite a bit in donations.
APPROVAL OF CURRENT BILLS
Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 24539 THROUGH 24622 TOTALING $153,548.56 FOR THE MONTH OF APRIL; CHECK 23488, 23512, 23537, 23623, 23685, 23986, 23991, 24466 VOID; MANUAL CHECK 24538 IN THE AMOUNT OF $250.00 AND MANUAL PAYMENTS TOTALING $9,417.32 FOR THE MONTH OF MARCH; PETTY CASH CHECK 4979 TOTALING $108.07 FOR THE MONTH OF MARCH; MARCH NET WAGES TOTALING $150,393.40; MARCH PAYROLL TAXES IN THE AMOUNT OF $62,363.12; AND MARCH IMRF GOV ONE DEBIT IN THE AMOUNT OF $26,312.47. A voice vote was taken and the motion carried.
Trustee Sticha advised that the committee talked about moving forward with the landscaping. There were two options; a RFQ for Landscape architect or a Landscape designer, who is not an architect. Trustee Sticha recommends moving forward with Anne Roberts Garden proposal. She will provide the designs, the landscaping, and they will teach the library how to upkeep the landscaping.
FY2017 Per Capita Grant—
The Secretary of State and State Librarian, Jesse White has awarded The Eisenhower Public Library District a FY2017 Illinois Public Library Per Capita Grant in the amount of $18,000.98. Due to the state budget impasse, payment of these funds may be significantly delayed. All expenditures must be concluded by June 30, 2018.
We are still waiting to receive notice from the Cook County Clerk notifying us the official canvass results from the April 4, 2017 Consolidated Election. The Cook County Clerk has posted the preliminary results of the April 4, 2017 Consolidated Election as follows: Mark Braun 33.25% with 2,421 of the votes, Janice J. Magnuson 32.34% with 2,355 of the votes, and Pete Magnelli 34.41% with 2,506 of the votes. Elizabeth Ringelstein 100% with 2,689 of the votes for the 2 year unexpired term and Gary Ross 100% with 2,647 of the votes for the 4 year unexpired term. Unofficially, Mark Braun, Janice J. Magnuson, and Peter Magnelli were reelected to serve 6 year terms as library trustee, Elizabeth Ringelstein was reelected for the 2 year unexpired term and Gary Ross for the 4 year unexpired term. They will all be sworn in at our May 18th Board Reorganization Meeting where the official results will be declared.
ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2018. The fees for these services are already rolled into our SWAN fees. Trustee Ross moved, seconded by Trustee Sticha, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2018. A voice vote was taken and the motion carried.
Landscape Proposal-Anne Roberts Gardens—
Trustee Sticha moved, seconded by Trustee Magnuson, TO APPROVE THE LANDSCAPE PROPOSAL FROM ANNE ROBERTS GARDENS. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Rothbart, Magnuson, Sticha, Magnelli, Ross, Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.
Communications Survey-Julie Stam—
Julie Stam went over the results of the communications survey. The overall impression of the library was very favorable. Comments on favorability question, “excellent collection”, “well maintained facility”, and “atmosphere pleasant and cozy”. The top library uses was reading materials. Library Website was the top library information source. The top information sought was upcoming events. Some comment and/or concern were noise levels, parking lot lighting, computer issues, and recent renovations with concerns about return on investment. The communications survey was very positive, overall.
This is the last of this type of survey, the next survey will be done as a precursor to the development of the next strategic plan. The current plan goes through this year.
Six Month Raise—Victoria Lazarski
Trustee Ross moved, seconded by Trustee Sticha, THAT THE SIX MONTH RATE FOR VICTORIA LAZARSKI BE INCREASED FROM $20.51 TO $20.92 PER HOUR EFFECTIVE MAY 1, 2017. A voice vote was taken and the motion carried.
Keith Greising, Library Services Clerk, resigned. His last day will be Friday, April 21, 2017.
Any Other Business—
Trustee Rothbart had a question about the Event Calendar. She advised that there used to be a book club in the evening and day time. Director Wittmann advised that the daytime book club is so full that it is not being publicized. We are only publicizing the evening book club. The Romance book club is over.
LIBRARY DIRECTOR’S REPORT
Director Wittmann mentioned that the letter has not been handed over to the gentleman who is not cooperating in the library.
FOIA request from SmartProcure requesting any and all purchasing records from 2017-01-04 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. Invitation from Ridgewood High School to their Killed In Action Memorial Pancake Breakfast Fundraiser on Sunday, April 23, 2017.
Statement of Economic Interests need to be filed by no later than May 1, 2017. We will be fined if it is not filed on time. A few employees are attending C2E2. Trustee Braun will be attending Saturday. Invitation from Millers Ale-house to check out their new location in Norridge. Reservations are available on Thursday, April 27 5-9 pm, Friday, April 28 11am-8 pm, and Saturday, April 29 from 12-7 pm.
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:15 P.M.