The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 15, 2019
CALL TO ORDER
President Braun called the meeting to order at 8:07 P.M.
Present: Magnelli, Ringelstein, Ross, Magnuson, Parent, Adams, Braun.
Also Present: Wittmann, Bacarella, Sciaccotta, Clark, Lewis, V. Bitters, D. Parent.
RECOGNITION OF VISITORS
No visitors were present.
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 18, 2019 BE APPROVED. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 18, 2019 BE APPROVED. A voice vote was taken and the motion carried.
Director Wittmann advised that there were a few areas where we were slightly over budget; however, we did not go over the appropriation.
APPROVAL OF CURRENT BILLS
Trustee Magnelli moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 26694 THROUGH 26764 TOTALING $99,638.45 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $33,899.88; JUNE MANUAL CHECKS 26682 THROUGH 26693 TOTALING $8,652.35; VOID CHECKS 26226, 26534, 26569, AND 26666; JUNE NET WAGES TOTALING $104,409.26; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,366.22; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,045.28. A voice vote was taken and the motion carried.
FRIENDS OF THE LIBRARY UPDATES
The Friends of the Library President Dawn Parent reported that their last use of their funds was the $2500 installment payment for Laura Enright’s contract. They are getting the book room ready for the library’s withdrawal sale in October. The books that have been on their shelves for a while are going to the book donation company. She mentioned that current withdrawals are better if they were not put on the back shelves. Trustee Ringelstein instituted that each month they have a book selection of the month. There is a note on the book sale room door with the “book of the month” The current selected books are beach reads, and next month since school is starting, they will highlight teen reads. The window in the vestibule is great. Next month is membership drive month. Director Wittmann said that staff could work the Friend’s night book sale on Thursday. Friday and Saturday are the discard sale days for the Library. Currently there are 93 members in the Friends. Their focus right now is on the book room.
Director Wittmann advised that we are doing just fine. Overall we are good and on target. We took in a bit of tax money.
APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 26772 THROUGH 26844 TOTALING $84,722.92 FOR THE MONTH OF AUGUST; AND MANUAL CHECKS 26765 THROUGH 26771 TOTALING $1,312.23 FOR THE MONTH OF JULY; MANUAL PAYMENTS TOTALING $3,450.64 FOR THE MONTH OF JULY; PETTY CASH CHECK 5017 THROUGH 5018 TOTALING $221.09 FOR THE MONTH OF JULY; CHECKS 26203, 26695, AND 26696 VOID; JULY NET WAGES TOTALING $104,054.62; JULY PAYROLL TAXES IN THE AMOUNT OF $41,618.57 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,148.70. A voice vote was taken and the motion carried.
The Island Within A City Committee met tonight. Laura Enright attended the meeting and went over the sample pages with the committee.
Tentative Budget and Appropriations—The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 16, 2019 to September 19, 2019. A Public Hearing on the Tentative Budget is scheduled for September 19, 2019 at 7:30 P.M. in the Library and the Board meeting will begin at 7:45 P.M.
Trustee Ross moved, seconded by Trustee Magnelli, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.
Illinois Public Library Annual Report—
This Annual Report is for the 2018 – 2019 fiscal year and will be filed in electronic form by the required filing deadline of September 1. Trustee Parent’s phone number was incorrect; it will be corrected before the report is submitted. Trustee Parent moved, seconded by Trustee Magnuson, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A voice vote was taken and the motion carried.
Job Description Assistant Head of Circulation Services—
Trustee Parent asked why it does not require a MLS. Director Wittmann advised that this was discussed and they decided that they wanted to keep this without that being a requirement. The Head of Circulation position does not require a MLS degrees and she does not think this should be required for the Assistant Head of Circulation. Trustee Magnuson moved, seconded by Trustee Ringelstein, TO APPROVE THE JOB DESCRIPTION ASSISTANT HEAD OF CIRCULATION SERVICES. A voice vote was taken and the motion carried.
Revision of Organizational Chart—
Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE REVISED ORGANIZATIONAL CHART. A voice vote was taken and the motion carried. A voice vote was taken and the motion carried.
Teen Space Policy—
Trustee Ringelstein asked if the policy will be posted and Director Wittmann thinks this is a good idea and that it will be posted. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE TEEN SPACE POLICY. A voice vote was taken and the motion carried.
Larissa Pepke was hired as Technical Services Assistant. Her start date was July 29, 2019.
Any Other Business—
Trustee Ringelstein asked if we were still putting furniture outside the meeting room on the second floor. Director Wittmann advised that this was still going to happen.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’ s Librarian report was discussed as items occurred on the agenda.Trustee Parent had a question about the attorney letter to the suspended patron. Director Wittmann advised that there was no personal information in the letter. Director Wittmann advised that they had a productive meeting with Acting Superintendent and Principal of J. Giles, Stephanie Palmer. She is looking to have a steam lab and makerspace.
There were no communications.
There were no announcements.
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:33 P.M.