A Meeting of the Eisenhower Public Library District Board of Trustees Building and Grounds Committee August 16, 2018
CALL TO ORDER
Trustee Sticha, called the meeting to order at 7:00 P.M.
Present: Braun, Magnelli, Ross, Rothbart, Sticha, Ringelstein.
Also Present: Wittmann, Bacarella, Lewis (7:10 P.M.)
BUILDING AND GROUNDS
Director Wittmann advised that Anne Roberts started to till the soil by the retaining wall on the South West corner of the building. They will start planting there next. They have finished the North East and South side of building. She also advised that we are watering like crazy.
A lot of bees, butterflies, and birds are coming around now.
Update on Courtyard Plan—
Trustee Sticha received a few things from his sister regarding plans for the courtyard, she has about 50% of the plans done. He will keep us posted. Director Wittmann advised that just recently, a patron advised that he tripped on the bricks in the courtyard.
Director Wittmann gave an update on the HVAC system. She advised that we had a phone meeting with Elara and IBS, the majority of the install will take place in September and the end in October. Director Wittmann also explained that we are having an issue with our email. She advised that our email is either being blocked or going into junk or spam folders.
Trustee Ross moved, seconded by Trustee Braun, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 7:10 P.M.
The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 16, 2018
CALL TO ORDER
President Braun called the meeting to order at 7:30 P.M.
Present: Magnelli, Sticha, Ringelstein, Ross, Braun, Rothbart, Magnuson (7:39 P.M.)
Also Present: Wittmann, McPhillips, Bacarella, Sciaccotta, Clark, McPhillips, Lewis, V. Bitters (8:15 P.M.)
RECOGNITION OF VISITORS
No visitors were present.
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Sticha moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 19, 2018 BE APPROVED. A voice vote was taken and the motion carried. Trustee Sticha moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 19, 2018 BE APPROVED. A voice vote was taken and the motion carried.
Director Wittmann advised that we are doing just fine. Overall we are good and on target.
APPROVAL OF CURRENT BILLS
Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 25867 THROUGH 25946 TOTALING $161,318,26 FOR THE MONTH OF AUGUST; AND MANUAL CHECK 2866 IN THE AMOUNT OF $400 FOR THE MONTH OF AUGUST; MANUAL PAYMENTS TOTALING $7,767.10 FOR THE MONTH OF JULY; MANUAL CHECKS 25863 THROUGH 25865 TOTALING $688.00 FOR THE MONTH OF JULY; PETTY CASH CHECKS 4993 THROUGH 4995 TOTALING $640.00 FOR THE MONTH OF JULY; CHECK 25608 and 25790 VOID; JULY NET WAGES TOTALING $101,094.23; JULY PAYROLL TAXES IN THE AMOUNT OF $40,660.51 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,860.13. A voice vote was taken and the motion carried.
The Building and Grounds committee met this evening.
Tentative Budget and Appropriations—
The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 17, 2018 to September 20, 2018. A Public Hearing on the Tentative Budget is scheduled for September 20, 2018 at 7:30 P.M. in the Library and the Board meeting will begin at 7:45 P.M. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A voice vote was taken and the motion carried. A roll call vote was taken and the results were as follows: AYES Sticha, Magnelli, Ross, Ringelstein, Braun, Rothbart. NAYS None. ABSENT Magnuson. The motion carried.
Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public, or public property—Closed Session—
A motion was made by Trustee Ross, Seconded by Trustee Sticha, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (8) AT 7:37 P.M. TO DISCUSS THE SECURITY PROCEDURES AND THE USE OF PERSONNEL AND EQUIPMENT TO RESPOND TO AN ACTUAL, A THREATENED, OR A REASONABLY POTENTIAL DANGER TO THE SAFETY OF EMPLOYEE, STUDENTS, STAFF, THE PUBLIC, OR PUBLIC PROPERTY. A roll call vote was taken and the results were as follows: AYES: Rothbart, Sticha, Magnelli, Ross, Braun, Ringelstein, Magnuson (7:39 P.M.). NAYS: None. ABSENT: None. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Magnuson, TO RECONVENE THE REGULAR MEETING AT 8:10 P.M. A voice vote was taken and the motion carried.
Trustee Sticha left the meeting at 8:10 P.M.
Trustee Rothbart left the meeting at 8:15 P.M.
Illinois Public Library Annual Report—
This Annual Report is for the 2018 – 2019 fiscal year and will be filed in electronic form by the required filing deadline of September 1st. Trustee Magnuson moved, seconded by Trustee Magnelli, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A voice vote was taken and the motion carried.
Six Month Raise—
Trustee Ross moved, seconded by Trustee Ringelstein, THAT MICHAEL KRUEGER’S HOURLY RATE BE INCREASED FROM $11.88 TO $12.24 EFFECTIVE 9/1/18. A voice vote was taken and the motion carried
No personnel changes.
Any Other Business—
FRIENDS OF THE LIBRARY UPDATES
Trustee Ringelstein advised that their last book sale only made $152. They are doing a membership drive the second and fourth Saturday of September. They approved the purchase of a camera. The wish list is still in the making. They would like to set up an emergency assistance fund to be used at the discretion of Director Wittmann. They would like to start it out with $300 which will come from fundraiser money. It will be extended to patrons and registered cardholders. It will be voted on next month. Director Wittmann spoke to the lawyer about this and he is advising how to proceed with the discretionary fund.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann advised that she was surprised how well received the in service active shooter training was by employees. The police advised that they would want to bring other police into the library so they get familiar with the building. Trustee Ringelstein was an observer to the active shooter training. Trustee Magnelli wanted to know if there is a way to lock the stairwell doors and the elevator.
On August 7, 2018 we received a FOIA request from Better Government Association requesting records sufficient to show all cases where a plaintiff or plaintiffs were paid- by verdict, settlement or satisfaction- as a result of a sexual misconduct or sex/gender discrimination claim, from January 1, 2008 to the present. 2013-2015 Foreman PTAB Appeal. Our 2018 Per Capita money was received by check in the amount of $28,980.00. Letter from Rainbow Animal Assisted Therapy thanking the library for the generous donation. Their team thoroughly enjoyed their visit to the library. Letter from the Art Institute of Chicago thanking the library for supporting them. Letter from Central Baptist Village for the generous donation to their CBV ICelebrate Seniors fundraiser. Letter from an OCLC borrower Robert Teets, thanking the library for loaning him a CD.
There were no announcements.
Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:46 P.M.