Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

January 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees January 21, 2016

Trustee Braun called the meeting to order at 7:00 P.M.

ROLL CALL

Present: Sticha, Braun, Rothbart, Magnuson, Magnelli, Ross.
Absent:
Also Present: Wittmann, Bacarella, Stam, V. Bitters, Lewis, Tomzik, Blubaugh (7:01 P.M.), McPhillips (7:01 P.M.), Sciaccotta (7:38 P.M.), M. Bitters (8:04 P.M.), J. Zavala, E. Sochacz.

PUBLIC COMMENT

Joel Zavala and Esmeralda Sochacz with ACN attended the meeting. They were invited by Trustee Ross. They are a telecom business working on a global expansion. Their company has been around for 21 years. They are helping people in this economy to see an overflow of income. They advised that they would like to help the library out.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2015 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on track with our spending. The budget is looking good across the board. Trustee Rothbart advised that the Board had discussed reviewing the rent for the Café on an annual basis.

APPROVAL OF CURRENT BILLS

Trustee Rothbart pointed out that the breakdown of the Chase bill was not listed on the check register. The Business Manager Ellen Bacarella will check with the accountants to see why the breakdown was not in the report and she will make sure it will be there in the future. Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 23317 THROUGH 23394 TOTALING $75,192.92; MANUAL PAYMENTS TOTALING $143,452.44 FOR THE MONTH OF DECEMBER; MANUAL PAYMENTS TOTALING $143,452.44; PETTY CASH CHECKS 4954 THROUGH 4955 TOTALING $259.19 FOR THE MONTH OF DECEMBER; DECEMBER NET WAGES TOTALING $93,597.79; DECEMBER PAYROLL TAXES IN THE AMOUNT OF $37,430.66; AND DECEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $15,247.57. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no Committee Reports.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
A motion was made by Trustee Sticha, Seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:43 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Sticha, Magnelli, Ross. NAYS None. ABSENT None. The motion carried.A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 7:49 P.M. A voice vote was taken and the motion carried.

FY2016 Per Capita Grant—
The FY2016 Per Capita Grant was sent electronically to the Illinois State Library on Friday, December 18, 2015.

NEW BUSINESS

IRS Mileage Rate-
The IRS has changed the approved mileage reimbursement rate to 54 cents per mile effective January 1, 2016. The Library continues to pay the IRS approved mileage reimbursement rate. This is a decrease from the 2015 reimbursement amount of 57.5 cents per mile.

Board Vacancy—
Director Wittmann advised that the Board will need to decide how they want to fill the vacancy left by Mark Kurzatkowski’s resignation. Director Wittmann advised that Rich Massaro approached her and expressed interest. The Board can decide to simply fill the vacancy if they know someone who is interested, or they can advertise for people to submit a statement of interest and interview potential replacements. Director Wittmann’s recommendation is for the Board to approach the individual who is interested first and go from there. Director Wittmann spoke with Scott and Dawn Parent in the past and they felt it would be a conflict of interest knowing that they wanted to have their children to have the opportunity to work at the library. The Board will like to invite Rich Massaro to come to a Board meeting. He was on the Ridgewood Board for thirty years. The Trustees would also like to contact Beth Ringelstein, Angela Cisek, and Ron Huspen to see if they are interested in the Trustee position.

Revise Building Plaque Above Water Fountain—
Ronald Huspen has asked if we can add his name to the plaque above the water fountain in the front vestibule, as he was instrumental in the passing of the referendum for the new building. Trustee Sticha advised that Ronald Huspen’s name should have been on the plaque because he did as much work as himself and Scott Parent. Trustee Rothbart advised that Tom and Scott were co chairs on the committee and Ronald was not. Trustee Braun had a thought that during the tenth anniversary the library plan a commemorative for volunteers that helped with getting the library built. The Board will table this until February. Trustee Sticha reiterated that he feels Ronal Huspen’s name should be on the plaque.

Staff In Service Day; Friday, May 20, 2016—
Director Wittmann advised that the in service day will focus on empathy and on maintaining privacy and discretion. A motion was made by Trustee Sticha, seconded by Trustee Ross, TO APPROVE CLOSING THE LIBRARY FOR A STAFF IN SERVICE DAY ON FRIDAY, MAY 20, 2016. A voice vote was taken and the motion carried.

Employee Handbook Update: Non Paid Closings—
Director Wittmann advised that she would like the Board to vote to approve the update to the Employee Handbook to include Non Paid Closings. These days are Easter, Mother’s Day, Father’s Day, and our early closing on the Wednesday before Thanksgiving. A Non Paid closing means that staff members usually scheduled for that day or time will either need to take vacation, personal time, or make up the time in order to be paid. A motion was made by Trustee Sticha, seconded by Trustee Magnuson, TO APPROVE THE EMPLOYEE HANDBOOK UPDATE ADDING NON PAID CLOSINGS. A voice vote was taken and the motion carried.

Call One Pots Line Renewal—
Director Wittmann is asking the Board to approve the contract with Call One. This is for our POTS (plain old telephone service) lines. She advised that it is important for us to retain a few analog lines in case the digital lines go down. We had a two-year contract before, and this year’s renewal is for a single year at the same rate. A motion was made by Trustee Sticha, seconded by Trustee Magnuson, TO APPROVE THE CALL ONE POTS LINE CONTRACT. A voice vote was taken and the motion carried.

2016 ILA Trustee Workshop—
The workshop will take place on Saturday, February 13, 2016 at Chicago Marriott Oak Brook. The workshop always offers some good information regarding a number of issues that Trustees may have to face while serving on the Board.

Landscaping Proposal—
Director Wittmann advised that the landscaping proposal is for basic maintenance, such as mowing and weed control. She advised that she will be looking into a landscaping beautification option for flowers and shrubs soon, but she would like the Board to renew this contract for basic service. Trustee Sticha moved, seconded by Trustee Magnelli, TO APPROVE THE CONTRACT WITH ROSARIO GAMBINO & SON LANDSCAPING, INC. FOR LAWN AND LANDSCAPING SERVICES FOR THE 2016 SEASON. A voice vote was taken and the motion carried.

Revised Outreach Librarian Position—
Director Wittmann is proposing that we revise the Outreach Librarian position, which is the position that Penny Blubaugh used to occupy. She would like this position to have more of an emphasis on coordinating the Home Delivery Service and scheduling the Book Bike visits. Director Wittmann advised that she has budgeted for a part-time Librarian to occupy this position, so as soon as the Board approves the changes, we will post to accept resumes. This position will report to Dan McPhillips. A motion was made by Trustee Magnuson, seconded by Trustee Ross, TO APPROVE THE REVISED OUTREACH LIBRARIAN POSITION. A voice vote was taken and the motion carried.

Personnel Changes—
Monika Piekarz and Noor Alyasiry were hired as Kids World Pages. Their start date was January 12, 2016. Emily Hauser was hired as part time Reference Librarian. Her start date was January 13, 2016.

Trustee Pictures on Website—
Director Wittmann advised there was a suggestion from a patron that pictures of the Trustees be posted on the library’s website. Director Wittmann would like the Board to discuss whether or not they would like to do this and if yes, we can coordinate with Chris Clark to take pictures of the individual Board members and post them. The Trustee names are already listed on the website. Director Wittmann advised that we would simply add the pictures and put Trustees’ names next to the images. Trustee Rothbart advised that Director Wittmann can post the Christmas picture. All the Board members were in favor of this.

Any other Business—
Trustee Rothbart noticed that author Molly Wizenberg is going to be permitted to sell her book at the library. Director Wittmann advised that the book store is actually selling the book not the author. The library does not get a percentage of the sale. The Friends are paying for the author visit. Currently forty people are signed up for the program.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann advised that she was notified by the State that we have been awarded a Project Next Generation grant (PNG). The purpose of this type of grant is to provide programming to teens in electronics and technology. Penny Blubaugh wrote the grant, and will be working with Rebecca Jozwiak (adult reference librarian) on the programming for the grant. We will be using various tools and components to help teens learn physics concepts through creating various circuit-based crafts. We are very proud of this program, and hope that it helps teens in our community become more comfortable with the physics concepts they learn as freshmen at Ridgewood. Trustee Rothbart asked Penny Blubaugh about the safety of teaching the kids how to solder. Penny Blubaugh advised that they are purchasing soldering kits and that the kits are designed for kids. Trustee Rothbart is concerned with safety. Penny Blubaugh reassured Trustee Rothbart that her and Rebecca Jozwiak would try the soldering first to make sure they knew how to do it and that it is safe. Trustee Rothbart asked about the vehicle left overnight in the parking lot. Building and Maintenance Manager Tony Sciaccotta advised that the automobile was abandoned and he is having a hard time getting a tow out to pick up the vehicle because we do not have a tow sign. Tony did contact the police and the owner is from Blue Island. Tony is going to call a few more tow companies. Due to privacy the police can’t give us a name of the owner. A note has been placed on the car.

COMMUNICATIONS

Thank you letter from the Salvation Army Norridge Citadel. Letter from the Office of the Secretary of State awarding an FY2016 grant for $7,074 in support of Project Next Generation—Circuit Central: DIY Electronics. Trustee Braun advised that the Symphony at Ridgewood was phenomenal and he wanted to know where the Oscar party will be located. Dan McPhillips advised that Elias Pera is hosting the Oscar party and that it will take place in the large meeting room.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:50 P.M.

Type: Board and Minutes.

January 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees January 21, 2016

Trustee Braun called the meeting to order at 7:00 P.M.

ROLL CALL

Present: Sticha, Braun, Rothbart, Magnuson, Magnelli, Ross.
Absent:
Also Present: Wittmann, Bacarella, Stam, V. Bitters, Lewis, Tomzik, Blubaugh (7:01 P.M.), McPhillips (7:01 P.M.), Sciaccotta (7:38 P.M.), M. Bitters (8:04 P.M.), J. Zavala, E. Sochacz.

PUBLIC COMMENT

Joel Zavala and Esmeralda Sochacz with ACN attended the meeting. They were invited by Trustee Ross. They are a telecom business working on a global expansion. Their company has been around for 21 years. They are helping people in this economy to see an overflow of income. They advised that they would like to help the library out.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2015 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on track with our spending. The budget is looking good across the board. Trustee Rothbart advised that the Board had discussed reviewing the rent for the Café on an annual basis.

APPROVAL OF CURRENT BILLS

Trustee Rothbart pointed out that the breakdown of the Chase bill was not listed on the check register. The Business Manager Ellen Bacarella will check with the accountants to see why the breakdown was not in the report and she will make sure it will be there in the future. Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 23317 THROUGH 23394 TOTALING $75,192.92; MANUAL PAYMENTS TOTALING $143,452.44 FOR THE MONTH OF DECEMBER; MANUAL PAYMENTS TOTALING $143,452.44; PETTY CASH CHECKS 4954 THROUGH 4955 TOTALING $259.19 FOR THE MONTH OF DECEMBER; DECEMBER NET WAGES TOTALING $93,597.79; DECEMBER PAYROLL TAXES IN THE AMOUNT OF $37,430.66; AND DECEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $15,247.57. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no Committee Reports.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
A motion was made by Trustee Sticha, Seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:43 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Sticha, Magnelli, Ross. NAYS None. ABSENT None. The motion carried.A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 7:49 P.M. A voice vote was taken and the motion carried.

FY2016 Per Capita Grant—
The FY2016 Per Capita Grant was sent electronically to the Illinois State Library on Friday, December 18, 2015.

NEW BUSINESS

IRS Mileage Rate-
The IRS has changed the approved mileage reimbursement rate to 54 cents per mile effective January 1, 2016. The Library continues to pay the IRS approved mileage reimbursement rate. This is a decrease from the 2015 reimbursement amount of 57.5 cents per mile.

Board Vacancy—
Director Wittmann advised that the Board will need to decide how they want to fill the vacancy left by Mark Kurzatkowski’s resignation. Director Wittmann advised that Rich Massaro approached her and expressed interest. The Board can decide to simply fill the vacancy if they know someone who is interested, or they can advertise for people to submit a statement of interest and interview potential replacements. Director Wittmann’s recommendation is for the Board to approach the individual who is interested first and go from there. Director Wittmann spoke with Scott and Dawn Parent in the past and they felt it would be a conflict of interest knowing that they wanted to have their children to have the opportunity to work at the library. The Board will like to invite Rich Massaro to come to a Board meeting. He was on the Ridgewood Board for thirty years. The Trustees would also like to contact Beth Ringelstein, Angela Cisek, and Ron Huspen to see if they are interested in the Trustee position.

Revise Building Plaque Above Water Fountain—
Ronald Huspen has asked if we can add his name to the plaque above the water fountain in the front vestibule, as he was instrumental in the passing of the referendum for the new building. Trustee Sticha advised that Ronald Huspen’s name should have been on the plaque because he did as much work as himself and Scott Parent. Trustee Rothbart advised that Tom and Scott were co chairs on the committee and Ronald was not. Trustee Braun had a thought that during the tenth anniversary the library plan a commemorative for volunteers that helped with getting the library built. The Board will table this until February. Trustee Sticha reiterated that he feels Ronal Huspen’s name should be on the plaque.

Staff In Service Day; Friday, May 20, 2016—
Director Wittmann advised that the in service day will focus on empathy and on maintaining privacy and discretion. A motion was made by Trustee Sticha, seconded by Trustee Ross, TO APPROVE CLOSING THE LIBRARY FOR A STAFF IN SERVICE DAY ON FRIDAY, MAY 20, 2016. A voice vote was taken and the motion carried.

Employee Handbook Update: Non Paid Closings—
Director Wittmann advised that she would like the Board to vote to approve the update to the Employee Handbook to include Non Paid Closings. These days are Easter, Mother’s Day, Father’s Day, and our early closing on the Wednesday before Thanksgiving. A Non Paid closing means that staff members usually scheduled for that day or time will either need to take vacation, personal time, or make up the time in order to be paid. A motion was made by Trustee Sticha, seconded by Trustee Magnuson, TO APPROVE THE EMPLOYEE HANDBOOK UPDATE ADDING NON PAID CLOSINGS. A voice vote was taken and the motion carried.

Call One Pots Line Renewal—
Director Wittmann is asking the Board to approve the contract with Call One. This is for our POTS (plain old telephone service) lines. She advised that it is important for us to retain a few analog lines in case the digital lines go down. We had a two-year contract before, and this year’s renewal is for a single year at the same rate. A motion was made by Trustee Sticha, seconded by Trustee Magnuson, TO APPROVE THE CALL ONE POTS LINE CONTRACT. A voice vote was taken and the motion carried.

2016 ILA Trustee Workshop—
The workshop will take place on Saturday, February 13, 2016 at Chicago Marriott Oak Brook. The workshop always offers some good information regarding a number of issues that Trustees may have to face while serving on the Board.

Landscaping Proposal—
Director Wittmann advised that the landscaping proposal is for basic maintenance, such as mowing and weed control. She advised that she will be looking into a landscaping beautification option for flowers and shrubs soon, but she would like the Board to renew this contract for basic service. Trustee Sticha moved, seconded by Trustee Magnelli, TO APPROVE THE CONTRACT WITH ROSARIO GAMBINO & SON LANDSCAPING, INC. FOR LAWN AND LANDSCAPING SERVICES FOR THE 2016 SEASON. A voice vote was taken and the motion carried.

Revised Outreach Librarian Position—
Director Wittmann is proposing that we revise the Outreach Librarian position, which is the position that Penny Blubaugh used to occupy. She would like this position to have more of an emphasis on coordinating the Home Delivery Service and scheduling the Book Bike visits. Director Wittmann advised that she has budgeted for a part-time Librarian to occupy this position, so as soon as the Board approves the changes, we will post to accept resumes. This position will report to Dan McPhillips. A motion was made by Trustee Magnuson, seconded by Trustee Ross, TO APPROVE THE REVISED OUTREACH LIBRARIAN POSITION. A voice vote was taken and the motion carried.

Personnel Changes—
Monika Piekarz and Noor Alyasiry were hired as Kids World Pages. Their start date was January 12, 2016. Emily Hauser was hired as part time Reference Librarian. Her start date was January 13, 2016.

Trustee Pictures on Website—
Director Wittmann advised there was a suggestion from a patron that pictures of the Trustees be posted on the library’s website. Director Wittmann would like the Board to discuss whether or not they would like to do this and if yes, we can coordinate with Chris Clark to take pictures of the individual Board members and post them. The Trustee names are already listed on the website. Director Wittmann advised that we would simply add the pictures and put Trustees’ names next to the images. Trustee Rothbart advised that Director Wittmann can post the Christmas picture. All the Board members were in favor of this.

Any other Business—
Trustee Rothbart noticed that author Molly Wizenberg is going to be permitted to sell her book at the library. Director Wittmann advised that the book store is actually selling the book not the author. The library does not get a percentage of the sale. The Friends are paying for the author visit. Currently forty people are signed up for the program.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann advised that she was notified by the State that we have been awarded a Project Next Generation grant (PNG). The purpose of this type of grant is to provide programming to teens in electronics and technology. Penny Blubaugh wrote the grant, and will be working with Rebecca Jozwiak (adult reference librarian) on the programming for the grant. We will be using various tools and components to help teens learn physics concepts through creating various circuit-based crafts. We are very proud of this program, and hope that it helps teens in our community become more comfortable with the physics concepts they learn as freshmen at Ridgewood. Trustee Rothbart asked Penny Blubaugh about the safety of teaching the kids how to solder. Penny Blubaugh advised that they are purchasing soldering kits and that the kits are designed for kids. Trustee Rothbart is concerned with safety. Penny Blubaugh reassured Trustee Rothbart that her and Rebecca Jozwiak would try the soldering first to make sure they knew how to do it and that it is safe. Trustee Rothbart asked about the vehicle left overnight in the parking lot. Building and Maintenance Manager Tony Sciaccotta advised that the automobile was abandoned and he is having a hard time getting a tow out to pick up the vehicle because we do not have a tow sign. Tony did contact the police and the owner is from Blue Island. Tony is going to call a few more tow companies. Due to privacy the police can’t give us a name of the owner. A note has been placed on the car.

COMMUNICATIONS

Thank you letter from the Salvation Army Norridge Citadel. Letter from the Office of the Secretary of State awarding an FY2016 grant for $7,074 in support of Project Next Generation—Circuit Central: DIY Electronics. Trustee Braun advised that the Symphony at Ridgewood was phenomenal and he wanted to know where the Oscar party will be located. Dan McPhillips advised that Elias Pera is hosting the Oscar party and that it will take place in the large meeting room.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:50 P.M.

Type: Board and Minutes.