Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 18, 2019 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 18, 2019

 

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent:
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, V. Bitters, M. Bitters, Lewis, Clark, D. Gelsomino, D. Tannhauser, Sciaccotta (7:40 P.M).

 

RECOGNITION OF VISITORS

Village of Norridge Trustees Don Gelsomino and Acting Norridge President Dan Tannhauser attended the meeting.

 

PUBLIC COMMENT

There were no public comments.

 

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 20, 2019 BE APPROVED. A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 20, 2019 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried.

 

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were slightly over budget; however, we did not go over the appropriation.

 

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 26694 THROUGH 26764 TOTALING $99,638.45 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $33,899.88; JUNE MANUAL CHECKS 26682 THROUGH 26693 TOTALING $8,652.35; VOID CHECKS 26226, 26534, 26569, AND 26666; JUNE NET WAGES TOTALING $104,409.26; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,366.22; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,045.28. A voice vote was taken and the motion carried.

 

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2019-20 fiscal year.

Working budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Parent moved, seconded by Trustee Magnelli, THAT THE WORKING BUDGET FOR THE FY 2019-2020 BE APPROVED.
A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

 

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.

Audit RFP—McClure, Inserra & Co., Sikich, Eder, Casella & Co.—
We reached out to seven accounting firms for audit proposals and we only received three proposals from audit firms: McClure, Inserra & Co.; Sikich; and Eder, Casella & Co. The proposal from Eder, Casella & Co. is far more expensive than the other two and from our estimation and experience with audits we felt unnecessarily so. We are recommending focusing on the proposals from McClure, Inserra & Co. and Sikich. Ellen called multiple libraries that have contracted with both firms and we received glowingly positive feedback regarding McClure, Inserra & Co. In addition, McClure, Inserra & Co.’s proposal is less expensive for FY21 and FY22. Our recommendation to the Board is to vote to accept the proposal from McClure, Inserra & Co. Due to changes in GASB laws this year; we will have to have an actuarial study. Our accounting firm, Lauterbach & Amen, provides this service for an additional $2,500. Trustee Magnuson moved, seconded by Trustee Ross, TO ACCEPT THE PROPOSAL FROM MCCLURE, INSERRA & CO. FOR AUDIT SERVICES 2019 THROUH 2021. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

 

NEW BUSINESS

Village of Norridge Library liaison— Don Gelsomino, Norridge Trustee and Acting Norridge President Dan Tannhauser—
The Board greeted Village of Norridge Trustee Gelsomino and Acting Norridge President Tannhauser. Trustee Gelsomino advised that the library could reach out to them if we ever need anything. Director Wittmann advised that she is happy we have a liaison. They said that they are trying to get more into the community and broaden their areas. Acting Norridge President Tannhauser advised that they are trying to build relationships with the local Districts and get everyone back together in the community. They want to make changes. They advised that they might have another community calendar. The board thanked them for coming.

Casa Italia Request for Use of Space—
Casa Italia is a non-profit group who has been using the library to teach Italian class for a fee. There has been an exception to the rule with the meeting room rules. They request to use the story room from September through May on Saturdays from 9 a.m. to 2 p.m. Due to increased programming and limited parking, when we received their request this year there were 7 out of 13 of the dates that we could not accommodate. Trustee Braun received a call from Harwood Heights Trustee Zerillo who asked if we make an exception for them. Director Wittmann advised that they are preventing us from offering programming. She proposed that we accommodate them for most of their dates this year but we cannot do September 7th due to Mini Comic Con and October 5th due to Fall Family Fun Fest. Trustee Braun recommended that they use the new community room at Harwood Heights but Trustee Zerillo said that there is not adequate parking over there. The Board thinks it is a kind solution. Next year we will have to impose the meeting room policy that everyone else is held to. Director Wittmann will reach out to Harwood Heights Trustee Zerillo.

Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property— Closed Session—
A motion was made by Trustee Parent seconded by Trustee Ross, TO CONVENE AT 8:17 P.M. TO DISCUSS SECURITY PROCEDURES AND THE USE OF PERSONNEL AND EQUIPMENT TO RESPOND TO AN ACTUAL, A THREATENED, OR REASONABLY POTENTIAL DANGER TO THE SAFETY OF EMPLOYEES, STUDENTS, STAFF, THE PUBLIC, OR PUBLIC PROPERTY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Ringelstein, TO RECONVENE THE REGULAR MEETING AT 8:42 P.M. A voice vote was taken and the motion carried.

Banned Patron—
Trustee Parent moved, seconded by Trustee Ringelstein, TO BAN THE INDIVIDUAL DISCUSSED IN THE EXECUTIVE SESSION FROM THE EISENHOWER PUBLIC LIBRARY AND ALL CONTACT AND COMMUNICATION WITH ANY MEMBER OF STAFF AND ANYONE RELATED TO THE LIBRARY FOR TEN YEARS AND THE INDIVIDUAL WILL HAVE TO PRESENT HIMSELF TO THE BOARD TO REQUEST TO BE REINSTATED AFTER THE TEN YEARS IS UP. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Ordinance 2019-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Parent moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2019-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

NIMEC Pricing Extension for Electricity—
Dave Hoover our representative with NIMEC advised that they are seeing a decrease in the cost of electricity. He advised that we can extend the pricing with Dynegy and get us pricing starting May 2020 and add on a year or two. Pricing is a bit lower than what we are paying now. Trustee Magnelli moved, seconded by Trustee Ringelstein, TO ACCEPT THE EXTENDED PRICING FOR ELECTRICITY WITH DYNEGY AS PRESENTED BY NIMEC UNTIL MAY 2023. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Job Description Assistant Head of Children’s Services—
Trustee Parent moved, seconded by Trustee Magnelli, TO ACCEPT THE JOB DESCRIPTION ASSISTANT HEAD OF CHILDREN’S SERVICES. A voice vote was taken and the motion carried.

Personnel Changes—
There were no personnel changes this month.

Any Other Business—
Trustee Ringelstein advised that the Eagle Scout who was going to do his Eagle Scout project for the Library has swapped it out. She is going to try to find out more information regarding this. Director Wittmann advised we will have an Island Within A City committee meeting on August 1, 2019 at 7 P.M. Trustee Adams advised that she would like a few personal items taken out of the June minutes. The Board will amend the motion to approve the June 20, 2019 minutes.

 

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported on the Friends. She reported that Dawn Parent’s new meeting format is working really well. They had an excellent book sale and they sold the set of Agatha Christie books, the received $100 for them. The book room committee advised they want to pause donations in September. They had their first appointment for a book donation. They received a call from someone who wants to donate a bunch of cds. A patron accidentally returned a library book in the Friends book donation box. Julie Stam went over with the Friends on how to spot an item that is still in the Library’s collection. Trustee Parent talked about the budget sessions from the Friends. Dawn had a brain storming session on how to streamline the Treasurer position.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
Trustee Magnelli asked about the walkway. Director Wittmann advised that we would have to go out to bid due to prevailing wage, but Tony and his staff are going to see what they can come up with.

 

COMMUNICATIONS

A FOIA request was received on July 1, 2019 from Daniel A. Berg, partner, Sikich LLP., requesting the firms we have requested audit proposals from and which firms are interested in supplying a proposal. A note from Director Wittmann thanking the Board of Trustees for the beautiful flowers and fruit basket and for their kind words of sympathy. A note from the Wittmann and Kane family thanking the Trustees for the beautiful flowers, and expression of comfort. A note from Mark and Mary Braun thanking the Board for their kind expression of sympathy. Letter from the African American Contractors Association inviting the officials to their 17th annual African American Contractors Association’s “National Contractors Day” on July 20, 2019 from 8 a.m. to 11 a.m.

 

ANNOUNCEMENTS

Trustee Braun advised that a great marvel comic is coming out called Marvels Epilogue.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:46 P.M.

Type: Board and Minutes.

July 18, 2019 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 18, 2019

 

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent:
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, V. Bitters, M. Bitters, Lewis, Clark, D. Gelsomino, D. Tannhauser, Sciaccotta (7:40 P.M).

 

RECOGNITION OF VISITORS

Village of Norridge Trustees Don Gelsomino and Acting Norridge President Dan Tannhauser attended the meeting.

 

PUBLIC COMMENT

There were no public comments.

 

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 20, 2019 BE APPROVED. A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 20, 2019 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried.

 

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were slightly over budget; however, we did not go over the appropriation.

 

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 26694 THROUGH 26764 TOTALING $99,638.45 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $33,899.88; JUNE MANUAL CHECKS 26682 THROUGH 26693 TOTALING $8,652.35; VOID CHECKS 26226, 26534, 26569, AND 26666; JUNE NET WAGES TOTALING $104,409.26; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,366.22; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,045.28. A voice vote was taken and the motion carried.

 

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2019-20 fiscal year.

Working budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Parent moved, seconded by Trustee Magnelli, THAT THE WORKING BUDGET FOR THE FY 2019-2020 BE APPROVED.
A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

 

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.

Audit RFP—McClure, Inserra & Co., Sikich, Eder, Casella & Co.—
We reached out to seven accounting firms for audit proposals and we only received three proposals from audit firms: McClure, Inserra & Co.; Sikich; and Eder, Casella & Co. The proposal from Eder, Casella & Co. is far more expensive than the other two and from our estimation and experience with audits we felt unnecessarily so. We are recommending focusing on the proposals from McClure, Inserra & Co. and Sikich. Ellen called multiple libraries that have contracted with both firms and we received glowingly positive feedback regarding McClure, Inserra & Co. In addition, McClure, Inserra & Co.’s proposal is less expensive for FY21 and FY22. Our recommendation to the Board is to vote to accept the proposal from McClure, Inserra & Co. Due to changes in GASB laws this year; we will have to have an actuarial study. Our accounting firm, Lauterbach & Amen, provides this service for an additional $2,500. Trustee Magnuson moved, seconded by Trustee Ross, TO ACCEPT THE PROPOSAL FROM MCCLURE, INSERRA & CO. FOR AUDIT SERVICES 2019 THROUH 2021. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

 

NEW BUSINESS

Village of Norridge Library liaison— Don Gelsomino, Norridge Trustee and Acting Norridge President Dan Tannhauser—
The Board greeted Village of Norridge Trustee Gelsomino and Acting Norridge President Tannhauser. Trustee Gelsomino advised that the library could reach out to them if we ever need anything. Director Wittmann advised that she is happy we have a liaison. They said that they are trying to get more into the community and broaden their areas. Acting Norridge President Tannhauser advised that they are trying to build relationships with the local Districts and get everyone back together in the community. They want to make changes. They advised that they might have another community calendar. The board thanked them for coming.

Casa Italia Request for Use of Space—
Casa Italia is a non-profit group who has been using the library to teach Italian class for a fee. There has been an exception to the rule with the meeting room rules. They request to use the story room from September through May on Saturdays from 9 a.m. to 2 p.m. Due to increased programming and limited parking, when we received their request this year there were 7 out of 13 of the dates that we could not accommodate. Trustee Braun received a call from Harwood Heights Trustee Zerillo who asked if we make an exception for them. Director Wittmann advised that they are preventing us from offering programming. She proposed that we accommodate them for most of their dates this year but we cannot do September 7th due to Mini Comic Con and October 5th due to Fall Family Fun Fest. Trustee Braun recommended that they use the new community room at Harwood Heights but Trustee Zerillo said that there is not adequate parking over there. The Board thinks it is a kind solution. Next year we will have to impose the meeting room policy that everyone else is held to. Director Wittmann will reach out to Harwood Heights Trustee Zerillo.

Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property— Closed Session—
A motion was made by Trustee Parent seconded by Trustee Ross, TO CONVENE AT 8:17 P.M. TO DISCUSS SECURITY PROCEDURES AND THE USE OF PERSONNEL AND EQUIPMENT TO RESPOND TO AN ACTUAL, A THREATENED, OR REASONABLY POTENTIAL DANGER TO THE SAFETY OF EMPLOYEES, STUDENTS, STAFF, THE PUBLIC, OR PUBLIC PROPERTY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Ringelstein, TO RECONVENE THE REGULAR MEETING AT 8:42 P.M. A voice vote was taken and the motion carried.

Banned Patron—
Trustee Parent moved, seconded by Trustee Ringelstein, TO BAN THE INDIVIDUAL DISCUSSED IN THE EXECUTIVE SESSION FROM THE EISENHOWER PUBLIC LIBRARY AND ALL CONTACT AND COMMUNICATION WITH ANY MEMBER OF STAFF AND ANYONE RELATED TO THE LIBRARY FOR TEN YEARS AND THE INDIVIDUAL WILL HAVE TO PRESENT HIMSELF TO THE BOARD TO REQUEST TO BE REINSTATED AFTER THE TEN YEARS IS UP. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Ordinance 2019-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Parent moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2019-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

NIMEC Pricing Extension for Electricity—
Dave Hoover our representative with NIMEC advised that they are seeing a decrease in the cost of electricity. He advised that we can extend the pricing with Dynegy and get us pricing starting May 2020 and add on a year or two. Pricing is a bit lower than what we are paying now. Trustee Magnelli moved, seconded by Trustee Ringelstein, TO ACCEPT THE EXTENDED PRICING FOR ELECTRICITY WITH DYNEGY AS PRESENTED BY NIMEC UNTIL MAY 2023. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried.

Job Description Assistant Head of Children’s Services—
Trustee Parent moved, seconded by Trustee Magnelli, TO ACCEPT THE JOB DESCRIPTION ASSISTANT HEAD OF CHILDREN’S SERVICES. A voice vote was taken and the motion carried.

Personnel Changes—
There were no personnel changes this month.

Any Other Business—
Trustee Ringelstein advised that the Eagle Scout who was going to do his Eagle Scout project for the Library has swapped it out. She is going to try to find out more information regarding this. Director Wittmann advised we will have an Island Within A City committee meeting on August 1, 2019 at 7 P.M. Trustee Adams advised that she would like a few personal items taken out of the June minutes. The Board will amend the motion to approve the June 20, 2019 minutes.

 

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported on the Friends. She reported that Dawn Parent’s new meeting format is working really well. They had an excellent book sale and they sold the set of Agatha Christie books, the received $100 for them. The book room committee advised they want to pause donations in September. They had their first appointment for a book donation. They received a call from someone who wants to donate a bunch of cds. A patron accidentally returned a library book in the Friends book donation box. Julie Stam went over with the Friends on how to spot an item that is still in the Library’s collection. Trustee Parent talked about the budget sessions from the Friends. Dawn had a brain storming session on how to streamline the Treasurer position.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
Trustee Magnelli asked about the walkway. Director Wittmann advised that we would have to go out to bid due to prevailing wage, but Tony and his staff are going to see what they can come up with.

 

COMMUNICATIONS

A FOIA request was received on July 1, 2019 from Daniel A. Berg, partner, Sikich LLP., requesting the firms we have requested audit proposals from and which firms are interested in supplying a proposal. A note from Director Wittmann thanking the Board of Trustees for the beautiful flowers and fruit basket and for their kind words of sympathy. A note from the Wittmann and Kane family thanking the Trustees for the beautiful flowers, and expression of comfort. A note from Mark and Mary Braun thanking the Board for their kind expression of sympathy. Letter from the African American Contractors Association inviting the officials to their 17th annual African American Contractors Association’s “National Contractors Day” on July 20, 2019 from 8 a.m. to 11 a.m.

 

ANNOUNCEMENTS

Trustee Braun advised that a great marvel comic is coming out called Marvels Epilogue.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:46 P.M.

Type: Board and Minutes.