Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 18, 2019 Budget Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 18, 2019

 

CALL TO ORDER

The Budget Committee meeting was called to order at 6:32 P.M.

 

ROLL CALL

Present: Magnuson, Magnelli, Ross, Ringelstein, Adams, Parent, Braun.
Absent:
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, Clark, V. Bitters.

 

BUDGET

Projected Revenues—
Director Wittmann discussed the projected revenues. She advised when budgeting we are using last year taxes for this year’s working budget and levying for next year. The corporate rate for 2018 the EAV went down a bit the value is $702,452,870.00. When the value goes down the tax rate goes up. These numbers come from the county. The interest we received is generated from the money that is in our Illinois Funds Account. The operating income is generated from fees, photocopy income, program registration, etc. Our Per Capita Grant is the same amount as last year. We are levying just under 8% for the general fund. We always levy a little higher, even though we know we will not collect what we ask for because new development my show up on the tax rolls.

Working Budget—
The committee discussed the proposed working budget and reviewed individual line items.
Director Wittmann advised that she calculates what she thinks we are going to get and then she comes up with a first draft figure and then she assesses what we spent over if any, and which line items we expect to see increases. She advised that she then goes through and looks at the requests from different departments. Salaries are budgeted at 3% increase, but it is based on job performance. Director Wittmann advised that she accounted for two additional positions; Assistant Head of Circulation Services and Assistant Head of Children’s Services. These positions will be promotions from within. The cost of clerical is going down due to a loss of a few employees. The Assistant Head of Adult Reference will receive a bump up in salary due to her expertise and experience. Annamarie Magnelli hours will be bumped up to 37.5. The Library pays 100% of premiums for the lowest healthcare plan. We have to offer healthcare to 30 hour a week employees. Director Wittmann advised that she budgets healthcare for all full time employees and one additional employee. She increased medical by 12%. There will be a few conferences next year ALA is in Chicago in 2020. All staff will be able to attend the exhibits due to free passes we usually receive. This will be considered an in service day. Tiffany Lewis will attend PLA. Chris Clark will attend a conference in St. Louis. Brian Valesh will attend a Technology Conference. Three employees are budgeted to attend Reaching Forward. Three staff members will attend Comic Con. Trustee Parent asked about the employee professional fees. Director Wittmann advised that we did not spend it out last year so she thought it was best to bring down a bit. ILA will take place in Tinley Park and Director Wittmann advised that Trustees could attend. Director Wittmann advised that a copy editor is about $30/hour and she budgeted for this in the consulting services. Trustee Parent asked about the printing services and where the cost to print the Island Within a City book would come from. Director Wittmann advised that she budgeted this under the book line item. A sub fund was set up under the book account for Island Within A City book. The telephone budget went down a bit due the cancellation of an emergency line that was not being used. Director Wittmann advised that we will migrate to a new email system. The Library program budget was increased a bit because we will have a table at Comic Con Revolution. Community relations was increased a bit. Our audit fees are going up quite a bit. None of the bids were less than $8500. We also have to have an actuarial study this year. Our IMRF fees may be higher than expected. We may have to transfer some money from the general fund to the sub funds.
We have a few projects on the horizon that we will be using the Building maintenance fund; a sprinkler system, new carpeting in adult, a new camera system, shelves and desks need to be refaced, and a sound proof room in the workshop.

Tentative Budget and Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann went over the tentative appropriation with the Board. Director Wittmann projected the sub funds a little higher. Director Wittmann advised that she levied 7.5% of general fund. The total levied is $4,742,434.00. The bond payment is the actual payment. Trustee Magnelli advised we should look to refinance our bonds.

 

ADJOURNMENT

A motion was made by Trustee Ross and seconded by Trustee Parent, to adjourn the Budget Committee Meeting at 7:16 P.M.

Type: Board and Minutes.

July 18, 2019 Budget Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 18, 2019

 

CALL TO ORDER

The Budget Committee meeting was called to order at 6:32 P.M.

 

ROLL CALL

Present: Magnuson, Magnelli, Ross, Ringelstein, Adams, Parent, Braun.
Absent:
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, Clark, V. Bitters.

 

BUDGET

Projected Revenues—
Director Wittmann discussed the projected revenues. She advised when budgeting we are using last year taxes for this year’s working budget and levying for next year. The corporate rate for 2018 the EAV went down a bit the value is $702,452,870.00. When the value goes down the tax rate goes up. These numbers come from the county. The interest we received is generated from the money that is in our Illinois Funds Account. The operating income is generated from fees, photocopy income, program registration, etc. Our Per Capita Grant is the same amount as last year. We are levying just under 8% for the general fund. We always levy a little higher, even though we know we will not collect what we ask for because new development my show up on the tax rolls.

Working Budget—
The committee discussed the proposed working budget and reviewed individual line items.
Director Wittmann advised that she calculates what she thinks we are going to get and then she comes up with a first draft figure and then she assesses what we spent over if any, and which line items we expect to see increases. She advised that she then goes through and looks at the requests from different departments. Salaries are budgeted at 3% increase, but it is based on job performance. Director Wittmann advised that she accounted for two additional positions; Assistant Head of Circulation Services and Assistant Head of Children’s Services. These positions will be promotions from within. The cost of clerical is going down due to a loss of a few employees. The Assistant Head of Adult Reference will receive a bump up in salary due to her expertise and experience. Annamarie Magnelli hours will be bumped up to 37.5. The Library pays 100% of premiums for the lowest healthcare plan. We have to offer healthcare to 30 hour a week employees. Director Wittmann advised that she budgets healthcare for all full time employees and one additional employee. She increased medical by 12%. There will be a few conferences next year ALA is in Chicago in 2020. All staff will be able to attend the exhibits due to free passes we usually receive. This will be considered an in service day. Tiffany Lewis will attend PLA. Chris Clark will attend a conference in St. Louis. Brian Valesh will attend a Technology Conference. Three employees are budgeted to attend Reaching Forward. Three staff members will attend Comic Con. Trustee Parent asked about the employee professional fees. Director Wittmann advised that we did not spend it out last year so she thought it was best to bring down a bit. ILA will take place in Tinley Park and Director Wittmann advised that Trustees could attend. Director Wittmann advised that a copy editor is about $30/hour and she budgeted for this in the consulting services. Trustee Parent asked about the printing services and where the cost to print the Island Within a City book would come from. Director Wittmann advised that she budgeted this under the book line item. A sub fund was set up under the book account for Island Within A City book. The telephone budget went down a bit due the cancellation of an emergency line that was not being used. Director Wittmann advised that we will migrate to a new email system. The Library program budget was increased a bit because we will have a table at Comic Con Revolution. Community relations was increased a bit. Our audit fees are going up quite a bit. None of the bids were less than $8500. We also have to have an actuarial study this year. Our IMRF fees may be higher than expected. We may have to transfer some money from the general fund to the sub funds.
We have a few projects on the horizon that we will be using the Building maintenance fund; a sprinkler system, new carpeting in adult, a new camera system, shelves and desks need to be refaced, and a sound proof room in the workshop.

Tentative Budget and Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann went over the tentative appropriation with the Board. Director Wittmann projected the sub funds a little higher. Director Wittmann advised that she levied 7.5% of general fund. The total levied is $4,742,434.00. The bond payment is the actual payment. Trustee Magnelli advised we should look to refinance our bonds.

 

ADJOURNMENT

A motion was made by Trustee Ross and seconded by Trustee Parent, to adjourn the Budget Committee Meeting at 7:16 P.M.

Type: Board and Minutes.