Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 2017 Board Meeting, Budget Committee and Grounds Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 20, 2017

 

CALL TO ORDER

The Budget Committee meeting was called to order at 6:30 P.M.

 

ROLL CALL

Present: Magnuson, Magnelli, Ross, Braun, Rothbart, Sticha (7:04 P.M.)
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Stam.

 

BUDGET

Revenues—
Director Wittmann discussed the projected revenues. She advised that we are down to a .5221 tax rate. Our corporate rate is $3,657,303.00. We are making good interest on our Illinois Funds Account. Director Wittmann estimates $18,000 annually in interest revenue. The excess of fund balance over expenses for FY17 is $274,903.22. The grand total is $4,153,617.20.

Tentative Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann set the appropriation high enough that hopefully we will not overspend each line item. The levy will be a little over 6%.

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. The working budget is set up like the financial report. For FY18 Director Wittmann built in a cushion for the salaries. There are a number of needs in the building. Our home delivery program is exploding. Our home delivery employee is working 24 hours right now but Director Wittmann feels it is warranted for her to go full time. Kids World has five librarians, three of them are full time. The part time Children’s librarians consistently leave for full time positions elsewhere. Director Wittmann would like to make a part time librarian in Kids World full time. In addition to that, Victoria Bitters, Tech Services Manager, needs to increase one of her positions in her department by four hours. Circulation services will also be hiring a part time clerk. Group Medical insurance cost will go up due to an increase in staffing. Director Wittmann increased this line item in the budget by 12%. There will be a few conferences coming up this fiscal year that Director Wittmann would like to send staff to. Ala will be in New Orleans next year, Peggy Tomzik will attend Cosugi, Director Wittmann would like to attend Internet Librarian., ILA will be in Tinley Park, C2E2, and Reaching Forward are some of the conferences coming up next year. There will be an In-service day in the fall and in the summer. The cost in salaries for Building operating went down due to the decrease in staffing. The utilities budget was increased due to the increased cost of electricity per the Nimec bid. Building maintenance decreased. Building Cleaning Service was increased. Director Wittmann would like to get proposals for a new cleaning company. This was the first year that we came close to spending out the book line item. The periodicals budget was increased a little bit. Nothing was budgeted for Electronic material as we pay for these items out of a different account. Ephemera was increased. Telecommunications was increased, Director Wittmann would like to purchase a second simple scan station. Automation monthly fees was increased due to an anticipated increase in our Swan fees. Director Wittmann advised that RAILS is unsure about their budget and cutting funding is on the table. She is fearful that RAILS will cut funding to Swan. The community relations account was increased due to the fact that we will be doing a promotional post card mailing and more Facebook ads. The newsletter budget has decreased due to that fact that we have a new company printing our newsletter is a lot lower cost.

 

ADJOURNMENT

A motion was made by Trustee Ross and seconded by Trustee Sticha to adjourn the Budget Committee Meeting at 7:15 P.M.

 


 

A Meeting of the Eisenhower Public Library District Board of Trustees Building and Grounds Committee July 20, 2017

 

CALL TO ORDER

Trustee Braun, called the meeting to order at 6:05 P.M.

 

ROLL CALL

Present: Braun, Magnelli, Ross, Rothbart, Magnuson.
Absent: Sticha.
Also Present: Wittmann, Bacarella.

 

BUILDING AND GROUNDS

Landscape Design – Anne Roberts Gardens Concept Plan—
The committee reviewed the plans. The sundial is in the plans to be installed right outside the quiet room area on the outside of the library. Trustee Magnelli would like some sort of seating by the sundial. The committee advised that paving stones or flagstones would be nice around the sundial and maybe a few garden benches can be installed at a later date. Director Wittmann will let Anne Roberts know that she can proceed with the plan with some minor changes. Anne Roberts will attend the next meeting.

 

OTHER BUSINESS

Trustee Magnelli brought a flyer from the Village about tree planting. The Village is offering trees at a cost $275 and they will pay the other half. Trustee Rothbart recommends planting peonies and hydrangeas.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 6:21 P.M.

 


 

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 20, 2017

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present: Magnelli, Magnuson, Sticha, Ross, Braun, Rothbart.
Absent: Ringelstein.
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, M. Bitters, V. Bitters, Lewis, Sciaccotta.

 

RECOGNITION OF VISITORS

There were no visitors present.

 

PUBLIC COMMENT

There were no public comments.

 

APPOINTMENT OF SECRETARY PRO TEM

No vote was needed due to Trustee Magnuson being able to attend the meeting.

 

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2017 BE APPROVED. A voice vote was taken and the motion carried.

 

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were over budget, however we did not go over the appropriation.

 

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24801 THROUGH 24884 TOTALING $102,829.25 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS IN THE AMOUNT OF $32,161.63; JUNE MANUAL CHECKS 24795 THROUGH 24800 TOTALING $17,413.11; JUNE NET WAGES TOTALING $100,522.37; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,823.59; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,772.26. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2017-2018 fiscal year.

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

Working budget—
The committee compared the 2017-2018 working budget to the 2016-2017 budget.
The committee then discussed the proposed working budget and reviewed all the line items.

Trustee Ross moved, seconded by Trustee Sticha, THAT THE WORKING BUDGET FOR THE FY 2017-2018 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

 

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.

Business Owners and Non-Profits Within the Library District Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE BUSINESS OWNERS AND NON-PROFITS WITHIN THE LIBRARY DISTRICT POLICY. A voice vote was taken and the motion carried.

Study Room Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE STUDY ROOM POLICY. A voice vote was taken and the motion carried.

Sound Dampening Panels—
RG Construction Services, Inc. has given us a quote for sound dampening panels for the Teen Space and Study Room 6. Director Wittmann would like to see how effective the panels are in the loudest areas before we install them in all of the rooms. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE PROPOSAL FROM RG CONSTRUCTION SERVICES, INC. FOR SOUND DAMPENING PANELS. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

 

NEW BUSINESS

Ordinance 2017-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2017-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Transfer Unencumbered Corporate Funds to Special Reserve Fund—
Director Wittmann advised that we do not have to follow this course of action at this time.

Hill Mechanical Preventative Maintenance Proposal for Boilers, Pumps, and VFD’s—
The cost per year is $4,158. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR BOILERS, PUMPS, AND VFD’S. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Hill Mechanical Preventative Maintenance Proposal for Chiller—
The cost per year is $2,567. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR CHILLER. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Personnel Changes—
Walaa Hazameh, Reference Page, has resigned. Her last day is July 20, 2017. Justine Nicole Heredia was hired as a new Reference Page. Her start date was July 13, 2017. Nashaelly Marroquin was hired as a new Reference Page. Her start date was July 18, 2017. Brittany Drehobl, Children’s Librarian, has resigned. Her last day will be July 30, 2017.

Annual Raise—
Trustee Ross moved, seconded by Trustee Sticha, THAT MARIE KOWALSKI’S HOURLY RATE BE INCREASED FROM $12.12 TO $12.36 EFFECTIVE AUGUST 1, 2017. A voice vote was taken and the motion carried.

Any Other Business—
Steve Jenner’s Mom, Ola Ann Jenner, passed away. Tiffany Lewis’ mom passed away.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

 

COMMUNICATIONS

A FOIA request was received from Smart Procure on July 10, 2017 requesting any and all purchasing records from 2016-03-24 to current. They requested the following information: Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address, and the beginning of our fiscal year.

 

ANNOUNCEMENTS

No Report.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:25 P.M.

 

Type: Board and Minutes.

July 2017 Board Meeting, Budget Committee and Grounds Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 20, 2017

 

CALL TO ORDER

The Budget Committee meeting was called to order at 6:30 P.M.

 

ROLL CALL

Present: Magnuson, Magnelli, Ross, Braun, Rothbart, Sticha (7:04 P.M.)
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Stam.

 

BUDGET

Revenues—
Director Wittmann discussed the projected revenues. She advised that we are down to a .5221 tax rate. Our corporate rate is $3,657,303.00. We are making good interest on our Illinois Funds Account. Director Wittmann estimates $18,000 annually in interest revenue. The excess of fund balance over expenses for FY17 is $274,903.22. The grand total is $4,153,617.20.

Tentative Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann set the appropriation high enough that hopefully we will not overspend each line item. The levy will be a little over 6%.

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. The working budget is set up like the financial report. For FY18 Director Wittmann built in a cushion for the salaries. There are a number of needs in the building. Our home delivery program is exploding. Our home delivery employee is working 24 hours right now but Director Wittmann feels it is warranted for her to go full time. Kids World has five librarians, three of them are full time. The part time Children’s librarians consistently leave for full time positions elsewhere. Director Wittmann would like to make a part time librarian in Kids World full time. In addition to that, Victoria Bitters, Tech Services Manager, needs to increase one of her positions in her department by four hours. Circulation services will also be hiring a part time clerk. Group Medical insurance cost will go up due to an increase in staffing. Director Wittmann increased this line item in the budget by 12%. There will be a few conferences coming up this fiscal year that Director Wittmann would like to send staff to. Ala will be in New Orleans next year, Peggy Tomzik will attend Cosugi, Director Wittmann would like to attend Internet Librarian., ILA will be in Tinley Park, C2E2, and Reaching Forward are some of the conferences coming up next year. There will be an In-service day in the fall and in the summer. The cost in salaries for Building operating went down due to the decrease in staffing. The utilities budget was increased due to the increased cost of electricity per the Nimec bid. Building maintenance decreased. Building Cleaning Service was increased. Director Wittmann would like to get proposals for a new cleaning company. This was the first year that we came close to spending out the book line item. The periodicals budget was increased a little bit. Nothing was budgeted for Electronic material as we pay for these items out of a different account. Ephemera was increased. Telecommunications was increased, Director Wittmann would like to purchase a second simple scan station. Automation monthly fees was increased due to an anticipated increase in our Swan fees. Director Wittmann advised that RAILS is unsure about their budget and cutting funding is on the table. She is fearful that RAILS will cut funding to Swan. The community relations account was increased due to the fact that we will be doing a promotional post card mailing and more Facebook ads. The newsletter budget has decreased due to that fact that we have a new company printing our newsletter is a lot lower cost.

 

ADJOURNMENT

A motion was made by Trustee Ross and seconded by Trustee Sticha to adjourn the Budget Committee Meeting at 7:15 P.M.

 


 

A Meeting of the Eisenhower Public Library District Board of Trustees Building and Grounds Committee July 20, 2017

 

CALL TO ORDER

Trustee Braun, called the meeting to order at 6:05 P.M.

 

ROLL CALL

Present: Braun, Magnelli, Ross, Rothbart, Magnuson.
Absent: Sticha.
Also Present: Wittmann, Bacarella.

 

BUILDING AND GROUNDS

Landscape Design – Anne Roberts Gardens Concept Plan—
The committee reviewed the plans. The sundial is in the plans to be installed right outside the quiet room area on the outside of the library. Trustee Magnelli would like some sort of seating by the sundial. The committee advised that paving stones or flagstones would be nice around the sundial and maybe a few garden benches can be installed at a later date. Director Wittmann will let Anne Roberts know that she can proceed with the plan with some minor changes. Anne Roberts will attend the next meeting.

 

OTHER BUSINESS

Trustee Magnelli brought a flyer from the Village about tree planting. The Village is offering trees at a cost $275 and they will pay the other half. Trustee Rothbart recommends planting peonies and hydrangeas.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 6:21 P.M.

 


 

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 20, 2017

President Braun called the meeting to order at 7:30 P.M.

 

ROLL CALL

Present: Magnelli, Magnuson, Sticha, Ross, Braun, Rothbart.
Absent: Ringelstein.
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, M. Bitters, V. Bitters, Lewis, Sciaccotta.

 

RECOGNITION OF VISITORS

There were no visitors present.

 

PUBLIC COMMENT

There were no public comments.

 

APPOINTMENT OF SECRETARY PRO TEM

No vote was needed due to Trustee Magnuson being able to attend the meeting.

 

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2017 BE APPROVED. A voice vote was taken and the motion carried.

 

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were over budget, however we did not go over the appropriation.

 

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24801 THROUGH 24884 TOTALING $102,829.25 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS IN THE AMOUNT OF $32,161.63; JUNE MANUAL CHECKS 24795 THROUGH 24800 TOTALING $17,413.11; JUNE NET WAGES TOTALING $100,522.37; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,823.59; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,772.26. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2017-2018 fiscal year.

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

Working budget—
The committee compared the 2017-2018 working budget to the 2016-2017 budget.
The committee then discussed the proposed working budget and reviewed all the line items.

Trustee Ross moved, seconded by Trustee Sticha, THAT THE WORKING BUDGET FOR THE FY 2017-2018 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

 

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.

Business Owners and Non-Profits Within the Library District Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE BUSINESS OWNERS AND NON-PROFITS WITHIN THE LIBRARY DISTRICT POLICY. A voice vote was taken and the motion carried.

Study Room Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE STUDY ROOM POLICY. A voice vote was taken and the motion carried.

Sound Dampening Panels—
RG Construction Services, Inc. has given us a quote for sound dampening panels for the Teen Space and Study Room 6. Director Wittmann would like to see how effective the panels are in the loudest areas before we install them in all of the rooms. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE PROPOSAL FROM RG CONSTRUCTION SERVICES, INC. FOR SOUND DAMPENING PANELS. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

 

NEW BUSINESS

Ordinance 2017-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2017-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Transfer Unencumbered Corporate Funds to Special Reserve Fund—
Director Wittmann advised that we do not have to follow this course of action at this time.

Hill Mechanical Preventative Maintenance Proposal for Boilers, Pumps, and VFD’s—
The cost per year is $4,158. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR BOILERS, PUMPS, AND VFD’S. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Hill Mechanical Preventative Maintenance Proposal for Chiller—
The cost per year is $2,567. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR CHILLER. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Personnel Changes—
Walaa Hazameh, Reference Page, has resigned. Her last day is July 20, 2017. Justine Nicole Heredia was hired as a new Reference Page. Her start date was July 13, 2017. Nashaelly Marroquin was hired as a new Reference Page. Her start date was July 18, 2017. Brittany Drehobl, Children’s Librarian, has resigned. Her last day will be July 30, 2017.

Annual Raise—
Trustee Ross moved, seconded by Trustee Sticha, THAT MARIE KOWALSKI’S HOURLY RATE BE INCREASED FROM $12.12 TO $12.36 EFFECTIVE AUGUST 1, 2017. A voice vote was taken and the motion carried.

Any Other Business—
Steve Jenner’s Mom, Ola Ann Jenner, passed away. Tiffany Lewis’ mom passed away.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

 

COMMUNICATIONS

A FOIA request was received from Smart Procure on July 10, 2017 requesting any and all purchasing records from 2016-03-24 to current. They requested the following information: Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address, and the beginning of our fiscal year.

 

ANNOUNCEMENTS

No Report.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:25 P.M.

 

Type: Board and Minutes.