Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

June 20, 2019 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees June 20, 2019

 

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

 

ROLL CALL

Present: Ross, Ringelstein. Magnuson, Braun, Parent.

Absent: Magnelli.

Also Present: Wittmann, Bacarella, Adams, McPhillips, Tomzik, Clark, Stam, V. Bitters, Lewis,Sciaccotta.

 

RECOGNITION OF VISITORS

Norridge resident Jennifer Adams attended the meeting.

 

PUBLIC COMMENT

There were no comments from the public.

 

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD MAY 16, 2019 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried. Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MAY 16, 2019 BE APPROVED. A voice vote was taken and the motion carried.

 

ELECTION REPORT

Consolidated Election—
The Cook County Clerk canvassed and posted the Official Certificate of Results for the April 2, 2019 Consolidated Election as follows: Elizabeth Ringelstein 53.49% with 1,610 of the votes, Scott Parent 46.51% with 1,400 of the votes.

 

FINANCIAL REPORT

Director Wittmann advised that we are on target and under budget in the corporate fund.

 

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 26605 THROUGH 26681 TOTALING $126,089.37 FOR THE MONTH OF JUNE; MANUAL PAYMENTS TOTALING $22,658.20 FOR THE MONTH OF MAY; MANUAL CHECKS 26603 THROUGH 26604 TOTALING $1,877.55 FOR THE MONTH OF MAY; PETTY CASH CHECKS 5015 THROUGH 5016 TOTALING $52.00 FOR THE MONTH OF MAY; VOIDED CHECK 26439; MAY NET WAGES TOTALING $101,979.06; MAY PAYROLL TAXES IN THE AMOUNT OF $41,129.26; AND MAY IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,262.07. A voice vote was taken and the motion carried.

 

COMMITTEE REPORTS

There were no committee reports.

 

UNFINISHED BUSINESS

Concession License Agreement Renewal with Fannie Schmoe’s Bakery LLC—
Director Wittmann advised that she spoke with Stephanie Rybandt regarding the concession agreement. Our attorney recommended that we set the dollar amount at $200 total per month; $25 to be paid to the library, plus the rest to be made up with in-kind food and drink items. If the library’s needs in a month do not reach $175 in value, Fannie’s will pay the balance. We discussed how to reflect this in her books as well as ours. We also set the agreement to expire in 6 months, to be reevaluated at the December meeting in anticipation of a renewal with the same or revised terms in January. The current agreement expires on July 15, 2019. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE CONCESSION LICENSE AGREEMENT RENEWAL WITH FANNIE SCHMOE’S BAKERY LLC FOR SIX MONTHS.  A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

NEW BUSINESS

Trustee Vacancy—

Interview Potential Candidate for Trustee Vacancy—
Norridge resident Jennifer Adams attended the meeting. The Board welcomed Jennifer to the meeting. Trustee Parent asked Jennifer about her experience in the community and how it is relevant to the Library Board. She advised that she has two children. She is Treasurer of the PTA where she keeps the books and does the budget. She is also very active at Church and she is on their Parish leadership committee. She said that community is a big focus for her. President Braun advised that the term she will be fulfilling is two years then then she could run in the 2021 Consolidated Election for a full six-year term. She advised that she is a Realtor agent in Norridge and that she has a genuine love of the community. She is a third generation Norridge resident. Director Wittmann advised that our budget meeting is in July and historically we hold it prior to the June meeting at 6:00 or 6:30 p.m. Trustee Magnuson advised that the most challenging thing is getting fifty signatures on your petition when running in the election. Trustee Ringelstein asked what her most favorite thing was about the library. Jennifer responded that her kids take part in many activities and that it is very hard to pick just one activity they love. She thinks the playschool preschool activities are so much fun. Trustee Parent asked her what she likes to read. Jennifer advised that right now, she is into self-improvement books and she likes mystery books. She is currently reading Girl, Stop Apologizing by Rachel Hollis.

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Ross, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:46 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried. A motion was made by Trustee Magnuson, seconded by Trustee Ross, TO RECONVENE THE REGULAR MEETING AT 7:51 P.M. A voice vote was taken and the motion carried.

Appointment of Trustee—
Trustee Braun moved, seconded by Trustee Magnuson, TO APPOINT JENNIFER ADAMS TO FILL THE VACANCY ON THE BOARD LEFT BY TOM STICHA. JENNIFER ADAMS WILL SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 6, 2021). A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

Oath of Office—
Trustee Magnuson, Secretary and Local Election Official, administered the Oath of Office to Jennifer Adams who was appointed to fill the trustee vacancy created by Tom Sticha. She will serve through April of 2021.

 

Ordinance 2019—1, “Annual Ordinance Authorizing Public Library Non-Resident Cards”—
The Board agreed to continue to participate in non-resident card service and set the rate for non-resident cards at 0.599 per hundred dollars of assessed valuation as calculated by the tax bill method. 75 ILCS 16/30-55.60. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE ORDINANCE 2019-1 “ANNUAL ORDINANCE AUTHORIZING PUBLIC LIBRARY NON-RESIDENT CARDS”. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Resolution 2019-1, Resolution of The Eisenhower Public Library District Authorizing the Officers as Signers on the Parkway Bank & Trust Checking Account—
Trustee Parent moved, seconded by Trustee Magnuson, TO ADOPT RESOLUTION 2015-3, “RESOLUTION AUTHORIZING THE OFFICERS AS SIGNERS ON THE PARKWAY BANK AND TRUST CHECKING ACCOUNT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Resolution 2019-2, Resolution of The Eisenhower Public Library District Authorizing Treasurer Ringelstein and Director Wittmann as Signers on the Parkway Bank & Trust Checking Account—
Trustee Ross moved, seconded by Trustee Adams, TO ADOPT RESOLUTION 2015-“RESOLUTION AUTHORIZING TREASURER RINGELSTEIN AND DIRECTOR WITTMANN AS SIGNERS ON THE PARKWAY BANK AND TRUST PETTY CASH ACCOUNT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Audit RFP—
Trustee Parent moved, seconded by Trustee Ringelstein, TO ACCEPT THE AUDIT RFP. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Transfer from Corporate fund to FICA, IMRF, Audit fund, and Liability Insurance Fund—
Director Wittmann is recommending the Board approve a transfer from the corporate fund to FICA, IMRF, Audit fund, and Liability Insurance fund. Director Wittmann advised that we ended up not collecting all of the tax money for these funds that the County anticipated we should have, and our expenses in the FICA and IMRF funds were higher than she anticipated. There were a couple of reasons for this. We increased some of our staffing hours to the point where we entered them into IMRF and our staffing needs over the last year meant that our FICA expenses were higher than she anticipated. We still would not go over the appropriation if we did not transfer the money for any of these funds, but she would rather not start the new fiscal year with a deficit in these funds and we have the extra money in the corporate fund to cover the deficit. Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE A TRANSFER FROM CORPORATE FUND TO FICA IN THE AMOUNT OF $18,200, FROM CORPORATE FUND TO IMRF FUND IN THE AMOUNT OF $7,000, AND FROM CORPORATE TO AUDIT FUND IN THE AMOUNT OF $1,100, FROM CORPORATE FUND TO LIABILITY INSURANCE FUND IN THE AMOUNT OF $22,100. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Appoint Trustees to Audit Secretary’s Records—
Per Illinois statute, Trustee Braun, serving in his capacity as Board president, will need to appoint two Trustees to audit the Secretary’s records. The audit consists of certifying the accuracy and completeness of the Secretary’s records (75 ILCS 16/30-65, subsection C). We are required to do this at the end of each fiscal year, and upon a change in Board Secretary.
Trustee Braun appointed himself and Trustee Ringelstein to audit the Secretary’s Records. This must be completed for the Illinois Public Library Annual Report.

 

Appoint Budget Committee—
Director Wittmann suggested that the budget committee meeting be held on the same evening as the regular meeting with the opportunity for the whole Board to be present, as it was last year, noting that otherwise the budget committee’s report is repeated over again at the regular meeting. She acknowledged that this was a practice suggested by Trustee Rothbart under Director Stoch and it has worked well. The Board agreed to appoint a Committee of the Whole for the Budget Committee and to hold the Budget Committee Meeting at 6:30 P.M. followed by the regular July 19th Board meeting at 7:30 P.M.

 

Six Month Raises—
Trustee Ross moved, seconded by Trustee Parent, THAT HAYLEY RIGHTNOWAR’S ANNUAL SALARY BE INCREASED FROM $27,300 TO $28,120 EFFECTIVE JULY 1, 2019. A voice vote was taken and the motion carried.

 

Personnel Changes—
Angelica Moreno was hired as a part-time Circulation Services Clerk, her start date was June 3, 2019.

 

Review Minutes of Closed Sessions—

The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February 21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005; October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013, November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July 17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21, 2016, October 20, 2016, December 15, 2016 (1), December 15, 2016 (2)March 16, 2017. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1). The Board reviewed and it was recommended that the minutes of the closed session on December 20, 2019 be opened.

The Board also reviewed the minutes of the closed session held April 21, 2016, November 15, 2018. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3)

The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19, March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29, 2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6)

The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August 14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, and February 19, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District. 5ILCS 120.2 (C) (11).

The Board also reviewed the minutes of closed session held May 17, 2018, August 16, 2018, and October 18, 2018. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public or public property 5ILCS 120.2 (C) (8)

Trustee Parent moved, seconded by Trustee Magnuson, TO KEEP THE CLOSED SESSIONS CLOSED AND TO OPEN THE CLOSED SESSION 5ILCS 120.2 (C) (1) DECEMBER 20, 2018, DIRECTOR WITTMANN’S ANNUAL REVIEW. A voice vote was taken and the motion carried.

 

Any Other Business—
We received a FOIA request from SmartProcure for any and all purchasing records from 2019-01-17 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. The specific information they requested from our record keeping system is purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, Line item price, and vendor ID number, name, address, contact person and their email address. Trustee Parent would like to propose a Trustee barbeque at the Library on Wednesday, July 3rd in the evening. He was thinking that the Trustees could come before the library is closes. He would like to watch the fireworks and not discuss board business. Director Wittmann advised the Trustees to let her know who can attend. Trustee Parent would like the Trustees to RSVP to Director Wittmann a week before the gathering.

 

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported on the updates. She advised that the Friends would cover one installment to the author for Island within the city. The Friends President Dawn Parent is providing the $2,500 check for the author at the beginning of September. They gave $500 for summer reading prizes. $50 was used out of the emergency assistance fund for a taxi for a patron. Julie will be working at the Island in the City festival. The members went down to the book saleroom after their meeting. Nominations were accepted for Vice President and two Director positions.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann decided that the library is going to hold a library discard book sale this year. It will take place October 3rd in the evening and all day on October 4th and 5th. The summer reading kickoff event was great. The photo booth was fun; there was a line the entire time they were there. She advised that they are thinking about having it at other events. Director Wittmann advised that the library is grateful for the emergency assistance fund from the Friends. It has really been wonderful in helping people who need assistance.

 

COMMUNICATIONS

Letter from the Art Institute of Chicago thanking the Library for our commitment to them as a Corporate Partner. Letter from Casa Italia thanking the Library for allowing them to use our facility to hold their Italian language program classes. Note from Director Wittmann, thanking the board for the flowers and fruit basket.

 

ANNOUNCEMENTS

Trustee Braun thanked the Director, managers, and employees for all of their hard work.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:26 P.M.

Type: Board and Minutes.

June 20, 2019 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees June 20, 2019

 

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

 

ROLL CALL

Present: Ross, Ringelstein. Magnuson, Braun, Parent.

Absent: Magnelli.

Also Present: Wittmann, Bacarella, Adams, McPhillips, Tomzik, Clark, Stam, V. Bitters, Lewis,Sciaccotta.

 

RECOGNITION OF VISITORS

Norridge resident Jennifer Adams attended the meeting.

 

PUBLIC COMMENT

There were no comments from the public.

 

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD MAY 16, 2019 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried. Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD MAY 16, 2019 BE APPROVED. A voice vote was taken and the motion carried.

 

ELECTION REPORT

Consolidated Election—
The Cook County Clerk canvassed and posted the Official Certificate of Results for the April 2, 2019 Consolidated Election as follows: Elizabeth Ringelstein 53.49% with 1,610 of the votes, Scott Parent 46.51% with 1,400 of the votes.

 

FINANCIAL REPORT

Director Wittmann advised that we are on target and under budget in the corporate fund.

 

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 26605 THROUGH 26681 TOTALING $126,089.37 FOR THE MONTH OF JUNE; MANUAL PAYMENTS TOTALING $22,658.20 FOR THE MONTH OF MAY; MANUAL CHECKS 26603 THROUGH 26604 TOTALING $1,877.55 FOR THE MONTH OF MAY; PETTY CASH CHECKS 5015 THROUGH 5016 TOTALING $52.00 FOR THE MONTH OF MAY; VOIDED CHECK 26439; MAY NET WAGES TOTALING $101,979.06; MAY PAYROLL TAXES IN THE AMOUNT OF $41,129.26; AND MAY IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,262.07. A voice vote was taken and the motion carried.

 

COMMITTEE REPORTS

There were no committee reports.

 

UNFINISHED BUSINESS

Concession License Agreement Renewal with Fannie Schmoe’s Bakery LLC—
Director Wittmann advised that she spoke with Stephanie Rybandt regarding the concession agreement. Our attorney recommended that we set the dollar amount at $200 total per month; $25 to be paid to the library, plus the rest to be made up with in-kind food and drink items. If the library’s needs in a month do not reach $175 in value, Fannie’s will pay the balance. We discussed how to reflect this in her books as well as ours. We also set the agreement to expire in 6 months, to be reevaluated at the December meeting in anticipation of a renewal with the same or revised terms in January. The current agreement expires on July 15, 2019. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE CONCESSION LICENSE AGREEMENT RENEWAL WITH FANNIE SCHMOE’S BAKERY LLC FOR SIX MONTHS.  A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

NEW BUSINESS

Trustee Vacancy—

Interview Potential Candidate for Trustee Vacancy—
Norridge resident Jennifer Adams attended the meeting. The Board welcomed Jennifer to the meeting. Trustee Parent asked Jennifer about her experience in the community and how it is relevant to the Library Board. She advised that she has two children. She is Treasurer of the PTA where she keeps the books and does the budget. She is also very active at Church and she is on their Parish leadership committee. She said that community is a big focus for her. President Braun advised that the term she will be fulfilling is two years then then she could run in the 2021 Consolidated Election for a full six-year term. She advised that she is a Realtor agent in Norridge and that she has a genuine love of the community. She is a third generation Norridge resident. Director Wittmann advised that our budget meeting is in July and historically we hold it prior to the June meeting at 6:00 or 6:30 p.m. Trustee Magnuson advised that the most challenging thing is getting fifty signatures on your petition when running in the election. Trustee Ringelstein asked what her most favorite thing was about the library. Jennifer responded that her kids take part in many activities and that it is very hard to pick just one activity they love. She thinks the playschool preschool activities are so much fun. Trustee Parent asked her what she likes to read. Jennifer advised that right now, she is into self-improvement books and she likes mystery books. She is currently reading Girl, Stop Apologizing by Rachel Hollis.

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Ross, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:46 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried. A motion was made by Trustee Magnuson, seconded by Trustee Ross, TO RECONVENE THE REGULAR MEETING AT 7:51 P.M. A voice vote was taken and the motion carried.

Appointment of Trustee—
Trustee Braun moved, seconded by Trustee Magnuson, TO APPOINT JENNIFER ADAMS TO FILL THE VACANCY ON THE BOARD LEFT BY TOM STICHA. JENNIFER ADAMS WILL SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 6, 2021). A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

Oath of Office—
Trustee Magnuson, Secretary and Local Election Official, administered the Oath of Office to Jennifer Adams who was appointed to fill the trustee vacancy created by Tom Sticha. She will serve through April of 2021.

 

Ordinance 2019—1, “Annual Ordinance Authorizing Public Library Non-Resident Cards”—
The Board agreed to continue to participate in non-resident card service and set the rate for non-resident cards at 0.599 per hundred dollars of assessed valuation as calculated by the tax bill method. 75 ILCS 16/30-55.60. Trustee Ross moved, seconded by Trustee Parent, TO APPROVE ORDINANCE 2019-1 “ANNUAL ORDINANCE AUTHORIZING PUBLIC LIBRARY NON-RESIDENT CARDS”. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Resolution 2019-1, Resolution of The Eisenhower Public Library District Authorizing the Officers as Signers on the Parkway Bank & Trust Checking Account—
Trustee Parent moved, seconded by Trustee Magnuson, TO ADOPT RESOLUTION 2015-3, “RESOLUTION AUTHORIZING THE OFFICERS AS SIGNERS ON THE PARKWAY BANK AND TRUST CHECKING ACCOUNT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Resolution 2019-2, Resolution of The Eisenhower Public Library District Authorizing Treasurer Ringelstein and Director Wittmann as Signers on the Parkway Bank & Trust Checking Account—
Trustee Ross moved, seconded by Trustee Adams, TO ADOPT RESOLUTION 2015-“RESOLUTION AUTHORIZING TREASURER RINGELSTEIN AND DIRECTOR WITTMANN AS SIGNERS ON THE PARKWAY BANK AND TRUST PETTY CASH ACCOUNT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Audit RFP—
Trustee Parent moved, seconded by Trustee Ringelstein, TO ACCEPT THE AUDIT RFP. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Transfer from Corporate fund to FICA, IMRF, Audit fund, and Liability Insurance Fund—
Director Wittmann is recommending the Board approve a transfer from the corporate fund to FICA, IMRF, Audit fund, and Liability Insurance fund. Director Wittmann advised that we ended up not collecting all of the tax money for these funds that the County anticipated we should have, and our expenses in the FICA and IMRF funds were higher than she anticipated. There were a couple of reasons for this. We increased some of our staffing hours to the point where we entered them into IMRF and our staffing needs over the last year meant that our FICA expenses were higher than she anticipated. We still would not go over the appropriation if we did not transfer the money for any of these funds, but she would rather not start the new fiscal year with a deficit in these funds and we have the extra money in the corporate fund to cover the deficit. Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE A TRANSFER FROM CORPORATE FUND TO FICA IN THE AMOUNT OF $18,200, FROM CORPORATE FUND TO IMRF FUND IN THE AMOUNT OF $7,000, AND FROM CORPORATE TO AUDIT FUND IN THE AMOUNT OF $1,100, FROM CORPORATE FUND TO LIABILITY INSURANCE FUND IN THE AMOUNT OF $22,100. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried.

 

Appoint Trustees to Audit Secretary’s Records—
Per Illinois statute, Trustee Braun, serving in his capacity as Board president, will need to appoint two Trustees to audit the Secretary’s records. The audit consists of certifying the accuracy and completeness of the Secretary’s records (75 ILCS 16/30-65, subsection C). We are required to do this at the end of each fiscal year, and upon a change in Board Secretary.
Trustee Braun appointed himself and Trustee Ringelstein to audit the Secretary’s Records. This must be completed for the Illinois Public Library Annual Report.

 

Appoint Budget Committee—
Director Wittmann suggested that the budget committee meeting be held on the same evening as the regular meeting with the opportunity for the whole Board to be present, as it was last year, noting that otherwise the budget committee’s report is repeated over again at the regular meeting. She acknowledged that this was a practice suggested by Trustee Rothbart under Director Stoch and it has worked well. The Board agreed to appoint a Committee of the Whole for the Budget Committee and to hold the Budget Committee Meeting at 6:30 P.M. followed by the regular July 19th Board meeting at 7:30 P.M.

 

Six Month Raises—
Trustee Ross moved, seconded by Trustee Parent, THAT HAYLEY RIGHTNOWAR’S ANNUAL SALARY BE INCREASED FROM $27,300 TO $28,120 EFFECTIVE JULY 1, 2019. A voice vote was taken and the motion carried.

 

Personnel Changes—
Angelica Moreno was hired as a part-time Circulation Services Clerk, her start date was June 3, 2019.

 

Review Minutes of Closed Sessions—

The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February 21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005; October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013, November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July 17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21, 2016, October 20, 2016, December 15, 2016 (1), December 15, 2016 (2)March 16, 2017. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1). The Board reviewed and it was recommended that the minutes of the closed session on December 20, 2019 be opened.

The Board also reviewed the minutes of the closed session held April 21, 2016, November 15, 2018. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3)

The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19, March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29, 2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6)

The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August 14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, and February 19, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District. 5ILCS 120.2 (C) (11).

The Board also reviewed the minutes of closed session held May 17, 2018, August 16, 2018, and October 18, 2018. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public or public property 5ILCS 120.2 (C) (8)

Trustee Parent moved, seconded by Trustee Magnuson, TO KEEP THE CLOSED SESSIONS CLOSED AND TO OPEN THE CLOSED SESSION 5ILCS 120.2 (C) (1) DECEMBER 20, 2018, DIRECTOR WITTMANN’S ANNUAL REVIEW. A voice vote was taken and the motion carried.

 

Any Other Business—
We received a FOIA request from SmartProcure for any and all purchasing records from 2019-01-17 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. The specific information they requested from our record keeping system is purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, Line item price, and vendor ID number, name, address, contact person and their email address. Trustee Parent would like to propose a Trustee barbeque at the Library on Wednesday, July 3rd in the evening. He was thinking that the Trustees could come before the library is closes. He would like to watch the fireworks and not discuss board business. Director Wittmann advised the Trustees to let her know who can attend. Trustee Parent would like the Trustees to RSVP to Director Wittmann a week before the gathering.

 

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported on the updates. She advised that the Friends would cover one installment to the author for Island within the city. The Friends President Dawn Parent is providing the $2,500 check for the author at the beginning of September. They gave $500 for summer reading prizes. $50 was used out of the emergency assistance fund for a taxi for a patron. Julie will be working at the Island in the City festival. The members went down to the book saleroom after their meeting. Nominations were accepted for Vice President and two Director positions.

 

LIBRARY DIRECTOR’S REPORT

Director Wittmann decided that the library is going to hold a library discard book sale this year. It will take place October 3rd in the evening and all day on October 4th and 5th. The summer reading kickoff event was great. The photo booth was fun; there was a line the entire time they were there. She advised that they are thinking about having it at other events. Director Wittmann advised that the library is grateful for the emergency assistance fund from the Friends. It has really been wonderful in helping people who need assistance.

 

COMMUNICATIONS

Letter from the Art Institute of Chicago thanking the Library for our commitment to them as a Corporate Partner. Letter from Casa Italia thanking the Library for allowing them to use our facility to hold their Italian language program classes. Note from Director Wittmann, thanking the board for the flowers and fruit basket.

 

ANNOUNCEMENTS

Trustee Braun thanked the Director, managers, and employees for all of their hard work.

 

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:26 P.M.

Type: Board and Minutes.