The Meeting of the Eisenhower Public Library District Board of Trustees Island Within A City Committee March 21, 2019
CALL TO ORDER
President Braun called the meeting to order at 7:00 P.M.
Present: Braun, Ross, Magnelli, Parent, Magnuson.
Absent: Ringelstein, Sticha.
Also Present: Wittmann, Bacarella, and Committee members D. Parent, McPhillips, Massaro, Blubaugh, M. Dobrzycki, Lewis (7:23 P.M.), Stam (7:26 P.M.), Sticha (7:28 P.M.) V. Bitters (7:30 P.M.), Sciaccotta (7:30 P.M.).
RECOGNITION OF VISITORS
The committee greeted Mark Dobrzycki.
No public comments were made.
APPROVAL OF MINUTES
Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE SPECIAL MEETING HELD MARCH 7, 2019 BE APPROVED. A voice vote was taken and the motion carried.
ISLAND WITHIN A CITY COMMITTEE
Selection of Author–
An associate of author Dan Pogorzelski, Mark Dobrzycki, attended the meeting. He advised that Dan was unable to attend. He said he met with Dan and that they are all set and ready to write the book. They have an idea of how they want to write the book. He advised that he has lived in Harwood Heights since 1976 and he knows a lot of people in town. He said he will make sure the book represents things in an accurate way. Mark was asked what his timetable would be for writing the book. Mark advised that Dan Pogorzelski wrote the book Avondale and Chicago’s Polish Village and he contributed to Dan’s book in written or photographic form. Mark asked the committee what they expect in the book. Trustee Parent responded that the scope of the book should be from 1990 to the present. The consensus of the committee is that the book needs to be more engaging then the last book. The Library has started collecting audio of people from the community. This is an ongoing project. Mark was asked how long it would take to write the book, their process, and if he was to break his process into three different parts and what parts would that be. Mark responded that there would be basic research, a preliminary write up, and then they would divide the information into chapters (region of history). He said there is no definitive time line but it should take about 3-4 months for the basic research, and then they would prepare the text. There would then be the editing process. He advised that the arranging the book would be at a faster pace, and then they maybe would check in every other month. The committee advised that they would like the book done in about a year. Mark responded that he thinks that is very possible. Dan also said that he is very familiar with Harwood Heights, and he founded and created the Chamber of Commerce. He advised that Frank Avino has great information on Norridge. He wants it to be a readable book and not a reference book. Mark advised that he graduated from Northwestern and worked at their paper as an Assistant Press editor. He also wrote for the Chicago Sun Times. He had to have great skills at details and accuracy working there. Director Wittmann asked Mark what the terms of their fee would be. Mark advised that he does not have an answer on this, but they can work with the committee on this. He said that they are doing it for the love of this community. The committee asked Mark what his details would be after the basic research and how the writing and editing would flow. Mark advised that he would first gain information, and then find out which areas are important. He thinks it will take two to three months for writing and preparing the script of the book. He advised that they would then meet with the committee and make sure they have areas covered and find out where they need to make changes and adjustments. They would then write a book that would be entertaining and informative. He said that they would need to find out how soon the publisher can get it done. He also mentioned that editing is very important. Dawn Parent asked Mark who would actually write the book since he advised that there would be three authors, including himself. Mark advised that there would be continuity in the book and a similar theme throughout the book and that the read needs to be smooth. He said they would keep it to two to three writers. Dawn Parent advised that if there are three writers, how they you keep it consistent. Mark advised that they would put in 100% in to the book. The committee asked Mark about what they would possibly charge to write the book. He responded that he thinks it will cost about $15,000. He is eager and excited about this project. He loves this community and it is his home. Mark told the committee a story of him working at M&M Mars when he was younger. His approach to the book would be to put more into it then he would receive in payment.
Mark Dobrzycki left the meeting at 7:30 P.M.
Director Wittmann asked the committee which author they would recommend to the Board. Trustee Braun liked Laura Enright. Dawn Parent’s fear is about having multiple writers and an inconsistency of voices. She feels that with multiple writers you remove the personality and the work comes up dry. Rich Massaro mentioned that he was unaware that Mark was a writer. Penny Blubaugh thinks Laura Enright would do an excellent job. Dan McPhillips thinks Laura was very engaging. Scott Parent thinks they are further behind then Laura. Trustee Ross thinks Laura would be the best choice and will do the best job. Trustee Magnelli felt the same way. The recommendation of the committee would be to hire Laura Enright.
Next Meeting Date–
The committee will meet a week after the Gala on Thursday, April 11, 2019 at 7 P.M.
Dawn Parent advised that as the close of the Friends meeting last night she was voted in as President of the Friends. The Committee congratulated her.
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 7:40 P.M.
The Regular Meeting of the Eisenhower Public Library District Board of Trustees March 21, 2019
CALL TO ORDER
President Braun called the meeting to order at 7:43 P.M.
Present: Magnelli, Braun, Magnuson, Ross, Sticha, Parent.
Also Present: Wittmann, Bacarella, Stam, Lewis, V. Bitters, Blubaugh, McPhillips, Sciaccotta.
RECOGNITION OF VISITORS
No visitors were present.
There were no public comments.
APPROVAL OF MINUTES
Trustee Magnuson moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 21, 2019 BE APPROVED. A voice vote was taken and the motion carried.
Director Wittmann advised that we are on target with our spending and slightly under spent. The tax money is coming in. We have three pays in March.
APPROVAL OF CURRENT BILLS
Trustee Magnuson moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 26370 THROUGH 26437 TOTALING $76,645.04 FOR THE MONTH OF MARCH; MANUAL CHECK 26367 THROUGH 26369 TOTALING $969.76 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $7,785.32 FOR THE MONTH OF FEBRUARY; PETTY CASH CHECKS 5005 THROUGH 5007 TOTALING $350.36 FOR THE MONTH OF FEBRUARY; CHECK 26323 VOID; FEBRUARY NET WAGES TOTALING $103,389.92; FEBRUARY PAYROLL TAXES IN THE AMOUNT OF $41,754.05; AND FEBRUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,889.51. A voice vote was taken and the motion carried.
The Island Within A City Book Committee met tonight.
Strategic Plan Retreat—
Trustee Magnuson and Stacy met tonight and discussed the materials needed and the agenda for the retreat. Breakfast will be at 8 A.M. and the meeting will start at 9 A.M. and end at
1 P.M. with a break around 10:30 AM. There will be about 18 people in attendance. The meeting will consist of gathering thoughts from the managers and trustees and then Trustee Magnuson and Director Wittmann will break it all down and bring it to the board.
Rosario Gambino & Son Landscaping, Reliable Lawn Services, Inc., and Earth Elements Landscape & Snow Removal, Inc. Earth Elements is the lowest bid. Trustee Sticha thinks we should give Earth Elements a try. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE LANDSCAPE PROPOSAL FROM EARTH ELEMENTS LANDSCAPE AND SNOW REMOVAL, INC. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Sticha, Magnelli, Ross, Parent. NAYS None. ABSENT Ringelstein. The motion carried.
Selection of Author—
Trustee Braun moved, seconded by Trustee Ross, TO SELECT LAURA ENRIGHT AS AUTHOR OF THE ISLAND WITHIN A CITY BOOK. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Sticha, Magnelli, Ross, Parent. NAYS None. ABSENT Ringelstein. The motion carried.
There were no personnel changes.
Any Other Business—
Reminder to all the Trustees that they need to file their Statements of Economic Interest by May 1st.
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported on the Friends. They discussed the book sale room. Trustee Ringelstein wants to suspend donations for the month of April. The bag sale will be in the spring. The Gala and volunteer fair was discussed. They approved to pay for the Oscar party. The Friends will pay for summer reading prizes. Next month they will vote on the summer reading kick-off party. They discussed the way the emergency fund should be replenished. When it falls under $100 they will vote to replenish up to $300. Dawn Parent was voted in as President.
LIBRARY DIRECTOR’S REPORT
Director Wittmann gave an update on the Gala. Twenty tickets have been sold. We are receiving donations of food from restaurants in the area. Victoria and Molly Bitters put together an escape room. There will also be a scavenger hunt. The Mellotones will be performing. The Gala will be a fun event. We mailed out a bunch of invitations. Invitations were also sent out electronically. Trustee Sticha advised that we should look into having Bingo. Director Wittmann advised if we have to cancel the Gala due to low ticket sales, she could write the cost of the book into the next budget.
Letter for the Office of the Secretary of State awarding the library the FY2019 Per Capita Grant in the amount of $28,980.00. The funds should be used by June 30, 2020. Email from Dawne Tortorella, Assistant Director of Swan, thanking the library for allowing them to tap Peggy Tomzik to lead the Circulation Users Group. Dawne wrote, “Peggy was fantastic, with rich conversation and positive engagement.” They are very happy she is leading this group. Invitation to the volunteer appreciation luncheon on Saturday, April 13th to say thank you to those who volunteer. Lunch from Rocco Vino’s will be provided. Trustee Braun received an invitation to Mark DeSalvo’s retirement party.
No announcements were made.
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:19 P.M.