Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

May 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 19, 2016

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Sticha, Magnelli, Braun, Rothbart, Ross.
Absent: Magnuson.
Also Present: Wittmann, Bacarella, Sciaccotta, Sidor, E. Ringelstein, R. Rehberger, A. Jaskolka, M. Batocabe, McPhillips (7:48 P.M.), Stam (7:48 P.M.), Tomzik (7:48 P.M.), V. Bitters (7:48 P.M.), J. Ringelstein (8:15 P.M.), N. Ringelstein (8:15 P.M.), C. Aberdeen (8:15 P.M.), L. Neri (8:15 P.M.), A. Neri (8:15 P.M.).

RECOGNITION OF VISITORS

Robert Rehberger made a statement regarding being banned from the Library.

PUBLIC COMMENT

APPOINTMENT OF SECRETARY PRO TEM

President Braun appointed Trustee Ross to act at Secretary Pro Tem in absence of Trustee Magnuson. Trustee Rothbart, seconded by Trustee Sticha, TO APPOINT TRUSTEE ROSS AS SECRETARY PRO TEM IN ABSENCE OF TRUSTEE MAGNUSON. A voice vote was taken and the motion carried.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 21, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that the budget is on target. We will offset the newsletter with a line item that was under spent. Trustee Rothbart asked about what was spent out of Library Equipment. Ellen Bacarella advised that it was shelving from Artistic Storage.

APPROVAL OF CURRENT BILLS

Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 23614 THROUGH 23700 TOTALING $92,829.57 FOR THE MONTH OF MAY; VOID 23354 AND 23581; MANUAL PAYMENTS TOTALLING $16,797.22 FOR THE MONTH OF APRIL; PETTY CASH CHECKS 4959, 4961 THROUGH 4962 TOTALING $168.18 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $97,197.14; APRIL PAYROLL TAXES IN THE AMOUNT OF $40,201.41; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $25,693.93 AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $544,850.00 AND SERIES 2007B IN THE AMOUNT OF $79,402.50. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

Director Wittmann advised that they should meet once a month. The Building committee set the date for a committee meeting on June 16th at 7:00 P.M.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
A motion was made by Trustee Ross, Seconded by Trustee Sticha, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:58 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES: Rothbart, Sticha, Magnelli, Ross, Braun. NAYS: None. ABSENT: Magnuson. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 8:14 P.M. A voice vote was taken and the motion carried.

Amended Emergency Refuge Policy—
Methode was added to the Emergency Refuge Policy. It was presented last month. A motion was made by Trustee Magnelli, seconded by Trustee Sticha, TO APPROVE THE AMENDED EMERGENCY REFUGE POLICY. A roll call vote was taken and the results were as follows: Ayes: Braun, Magnelli, Sticha, Rothbart, and Ross. Nays: None. Absent: Magnuson. The motion carried.

Board Vacancy—Oath of Office
Trustee Ross, Secretary Pro Tem and Local Election Official, administered the Oath of Office to Elizabeth Ringelstein who was appointed to fill the trustee vacancy created by the resignation of Mark Kurzatkowski. She will serve through April of 2017.

Building Project Update—
The walk through took place on May 18th. About 14 people showed up for the walk through. Director Wittmann advised that she should have some story boards of the construction project available soon. The construction manager advised that there is a service who can x ray the floor to tell us where the electrical pipes are. The sealed bids will be opened June 9th at 2:00 P.M. at the library.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2016-2017 falls on the 3rd Thursday of each month and continues to start at 7:30 P.M. in the Board room at the Library. The only recommendation is to have the August Board meeting on the 2nd Thursday which is August 11, 2016 because the posting requirements for the tentative budget. We need a 30 day period of public inspection of the tentative budget. Trustee Sticha moved, seconded by Trustee Magnelli, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2016-2017 FISCAL YEAR. A voice vote was taken and the motion carried.

Audit Proposal – Knutte and Associates—
We received a three year engagement letter from Knutte and Associates outlining the scope of service for the proposed audits for 2016, 2017 and 2018. Trustee Sticha moved, seconded by Trustee Ringelstein, TO ENGAGE KNUTTE AND ASSOCIATES FOR AUDITING SERVICES FOR FY2016 AT $7,000; FY2017 AT $7,250 AND FY2018 AT $7,500. A roll call vote was taken and the results were as follows: Ayes: Trustee Magnelli, Trustee Sticha, Trustee Rothbart, Trustee Ross, Trustee Ringelstein, and Trustee Braun. Nays: None Absent: Magnuson. The motion carried.

Staff Board Mixer—
Director Wittmann would like to have a staff-Trustee “mixer” prior to the June Board meeting. This would give the staff an opportunity to interact with the Board over food in a more relaxed atmosphere. We would also like to begin awarding certificates to staff members who have attained milestone anniversaries. Individuals with 5, 10, 15, or more years will be recognized with a certificate. The plan is to have food (perhaps use our grill) and social time beginning around 5:30 p.m. This will not be an official meeting and the Board cannot discuss library business. Trustee Rothbart would like the Trustees to be recognized for their years of service.

Personnel Changes—
Children’s Librarian, Rose Hopkins-LaRocco has resigned. Her last day will be May 25, 2016.

Any Other Business –
Trustee Rothbart asked Dan McPhillips about the winner of the spelling bee. She noted that the winner was from Chicago. Dan advised that two of the top people go to the regional event in Evanston and the library does not pay for this. The second place winner is from Norridge. There were eight contestants. The state supplies the list of words for the spelling bee. The winner received a certificate from the library.

LIBRARY DIRECTOR’S REPORT

Trustee Braun congratulated Director Wittmann for being live on WBEZ radio station with a discussion regarding library fines.

COMMUNICATIONS

Invitation from The Norridge Park District for their ribbon cutting ceremony and open house on Saturday, May 21 from 12 P.M. to 3 P.M. Letter from The Salvation Army thanking the library for the donation of canned foods from the “Food for Fines event”. Trustee Braun congratulated Director Wittmann and Marketing Specialist Julie Stam on their newly published book. Peggy Tomzik is attending Cosugi in Indianapolis May 23rd-25th.

ANNOUNCEMENTS

Trustee Rothbart announced that Nancy Komada’s son passed away. The library sent flowers.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:38 P.M.

Type: Board and Minutes.

May 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 19, 2016

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Sticha, Magnelli, Braun, Rothbart, Ross.
Absent: Magnuson.
Also Present: Wittmann, Bacarella, Sciaccotta, Sidor, E. Ringelstein, R. Rehberger, A. Jaskolka, M. Batocabe, McPhillips (7:48 P.M.), Stam (7:48 P.M.), Tomzik (7:48 P.M.), V. Bitters (7:48 P.M.), J. Ringelstein (8:15 P.M.), N. Ringelstein (8:15 P.M.), C. Aberdeen (8:15 P.M.), L. Neri (8:15 P.M.), A. Neri (8:15 P.M.).

RECOGNITION OF VISITORS

Robert Rehberger made a statement regarding being banned from the Library.

PUBLIC COMMENT

APPOINTMENT OF SECRETARY PRO TEM

President Braun appointed Trustee Ross to act at Secretary Pro Tem in absence of Trustee Magnuson. Trustee Rothbart, seconded by Trustee Sticha, TO APPOINT TRUSTEE ROSS AS SECRETARY PRO TEM IN ABSENCE OF TRUSTEE MAGNUSON. A voice vote was taken and the motion carried.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 21, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that the budget is on target. We will offset the newsletter with a line item that was under spent. Trustee Rothbart asked about what was spent out of Library Equipment. Ellen Bacarella advised that it was shelving from Artistic Storage.

APPROVAL OF CURRENT BILLS

Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 23614 THROUGH 23700 TOTALING $92,829.57 FOR THE MONTH OF MAY; VOID 23354 AND 23581; MANUAL PAYMENTS TOTALLING $16,797.22 FOR THE MONTH OF APRIL; PETTY CASH CHECKS 4959, 4961 THROUGH 4962 TOTALING $168.18 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $97,197.14; APRIL PAYROLL TAXES IN THE AMOUNT OF $40,201.41; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $25,693.93 AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $544,850.00 AND SERIES 2007B IN THE AMOUNT OF $79,402.50. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

Director Wittmann advised that they should meet once a month. The Building committee set the date for a committee meeting on June 16th at 7:00 P.M.

UNFINISHED BUSINESS

Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
A motion was made by Trustee Ross, Seconded by Trustee Sticha, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:58 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES: Rothbart, Sticha, Magnelli, Ross, Braun. NAYS: None. ABSENT: Magnuson. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 8:14 P.M. A voice vote was taken and the motion carried.

Amended Emergency Refuge Policy—
Methode was added to the Emergency Refuge Policy. It was presented last month. A motion was made by Trustee Magnelli, seconded by Trustee Sticha, TO APPROVE THE AMENDED EMERGENCY REFUGE POLICY. A roll call vote was taken and the results were as follows: Ayes: Braun, Magnelli, Sticha, Rothbart, and Ross. Nays: None. Absent: Magnuson. The motion carried.

Board Vacancy—Oath of Office
Trustee Ross, Secretary Pro Tem and Local Election Official, administered the Oath of Office to Elizabeth Ringelstein who was appointed to fill the trustee vacancy created by the resignation of Mark Kurzatkowski. She will serve through April of 2017.

Building Project Update—
The walk through took place on May 18th. About 14 people showed up for the walk through. Director Wittmann advised that she should have some story boards of the construction project available soon. The construction manager advised that there is a service who can x ray the floor to tell us where the electrical pipes are. The sealed bids will be opened June 9th at 2:00 P.M. at the library.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2016-2017 falls on the 3rd Thursday of each month and continues to start at 7:30 P.M. in the Board room at the Library. The only recommendation is to have the August Board meeting on the 2nd Thursday which is August 11, 2016 because the posting requirements for the tentative budget. We need a 30 day period of public inspection of the tentative budget. Trustee Sticha moved, seconded by Trustee Magnelli, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2016-2017 FISCAL YEAR. A voice vote was taken and the motion carried.

Audit Proposal – Knutte and Associates—
We received a three year engagement letter from Knutte and Associates outlining the scope of service for the proposed audits for 2016, 2017 and 2018. Trustee Sticha moved, seconded by Trustee Ringelstein, TO ENGAGE KNUTTE AND ASSOCIATES FOR AUDITING SERVICES FOR FY2016 AT $7,000; FY2017 AT $7,250 AND FY2018 AT $7,500. A roll call vote was taken and the results were as follows: Ayes: Trustee Magnelli, Trustee Sticha, Trustee Rothbart, Trustee Ross, Trustee Ringelstein, and Trustee Braun. Nays: None Absent: Magnuson. The motion carried.

Staff Board Mixer—
Director Wittmann would like to have a staff-Trustee “mixer” prior to the June Board meeting. This would give the staff an opportunity to interact with the Board over food in a more relaxed atmosphere. We would also like to begin awarding certificates to staff members who have attained milestone anniversaries. Individuals with 5, 10, 15, or more years will be recognized with a certificate. The plan is to have food (perhaps use our grill) and social time beginning around 5:30 p.m. This will not be an official meeting and the Board cannot discuss library business. Trustee Rothbart would like the Trustees to be recognized for their years of service.

Personnel Changes—
Children’s Librarian, Rose Hopkins-LaRocco has resigned. Her last day will be May 25, 2016.

Any Other Business –
Trustee Rothbart asked Dan McPhillips about the winner of the spelling bee. She noted that the winner was from Chicago. Dan advised that two of the top people go to the regional event in Evanston and the library does not pay for this. The second place winner is from Norridge. There were eight contestants. The state supplies the list of words for the spelling bee. The winner received a certificate from the library.

LIBRARY DIRECTOR’S REPORT

Trustee Braun congratulated Director Wittmann for being live on WBEZ radio station with a discussion regarding library fines.

COMMUNICATIONS

Invitation from The Norridge Park District for their ribbon cutting ceremony and open house on Saturday, May 21 from 12 P.M. to 3 P.M. Letter from The Salvation Army thanking the library for the donation of canned foods from the “Food for Fines event”. Trustee Braun congratulated Director Wittmann and Marketing Specialist Julie Stam on their newly published book. Peggy Tomzik is attending Cosugi in Indianapolis May 23rd-25th.

ANNOUNCEMENTS

Trustee Rothbart announced that Nancy Komada’s son passed away. The library sent flowers.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:38 P.M.

Type: Board and Minutes.