The Regular Meeting of the Eisenhower Public Library District Board of Trustees December 15, 2022.
CALL TO ORDER
President Braun called the meeting to order at 7:35 P.M.
ROLL CALL
Present: Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun.
Absent:
Also Present: Wittmann, Bacarella, V. Bitters, Blubaugh, Furfori, Lewis, Stam, Tomzik.
Also Present Electronically: Clark.
COVID DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
Joe Ringelstein was present.
PUBLIC COMMENT
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Krebs, moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD NOVEMBER 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSTAIN: Magnelli ABSENT None. The motion carried. Trustee Parent, moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE PUBLIC HEARING HELD NOVEMBER 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried. Trustee Ringelstein, moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD NOVEMBER 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
FINANCIAL REPORT
Director Wittmann advised that the budget looks good. We started receiving tax money.
APPROVAL OF CURRENT BILLS
Trustee Magnuson moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 29724 THROUGH 29788 TOTALING $85,222.97 FOR THE MONTH OF DECEMBER; MANUAL PAYMENTS TOTALING $8,066.63 FOR THE MONTH OF NOVEMBER; MANUAL CHECKS 29718 THROUGH 29722 TOTALING $8,315.83 FOR THE MONTH OF NOVEMBER; VOID CHECK 29694; NOVEMBER NET WAGES TOTALING $109,395.22 NOVEMBER PAYROLL TAXES IN THE AMOUNT OF $46,605.73; AND NOVEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,577.34. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
COMMITTEE REPORTS
Director Wittmann advised that she and Julie attended the Chamber event. Julie spoke about the Island Within a City book at the event. Dan sent an email to the committee about setting up interviews. Dan was looking into republishing the old book. Trustee Braun is willing to help.
UNFINISHED BUSINESS
Audit FY2021-2022—
ATA Group LLC in association with McClure, Inserra & Company, Chartered, filed our Taxing Districts’ Financial Statements and Disclosures with the Cook County Treasurer in compliance with the County’s Debt Disclosure Ordinance. The audit was filed with the State of Illinois Comptroller. Chapman and Cutler filed the 2021 CDU Annual Financial Information and Audit with EMMA.
Per Capita FY2023—
The Per Capita FY2023 is due on January 15, 2023. The Board read all of Serving Our Public 4.0 Standards for Illinois Public Libraries. Trustee Magnelli moved, seconded by Trustee Ross, TO APPLY FOR THE FY2023 PER CAPITA GRANT AND TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSES OUTLINED IN THE APPLICATION, TO PROVIDE PUBLIC LIBRARY SERVICE TO OUR COMMUNITY BY SUPPLEMENTING THE LIBRARY’S REGULAR BUDGET. THE BOARD AFFIRMS THAT WE HAVE REVIEWED “SERVING OUR PUBLIC 4.0: STANDARDS FOR ILLINOIS PUBLIC LIBRARIES” DURING THE PREVIOUS TWELVE MONTHS AND COMPLETED ALL REQUIREMENTS OF THIS APPLICATION. THE BOARD AFFIRMS THAT TO THE BEST OF OUR KNOWLEDGE AND UNDER PENALTY OF PERJURY, THE INFORMATION CONTAINED IN THIS APPLICATION IS CORRECT. A roll call vote was taken and the A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
NEW BUSINESS
Director’s Annual Evaluation—Closed Session—
Carpeting Proposal for the Large Meeting Room—
Trustee Ross moved, seconded by Trustee Ringelstein, TO APPROVE THE PROPOSAL FROM PINNACLE FLOORING COMPANY TO REPLACE THE CARPETING IN THE LARGE MEETING ROOM. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.—Closed Session—
A motion was made by Trustee Parent seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5 ILCS 120/2 (c) (1) AT 7:46 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Ross, Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Ross and, seconded by Trustee Krebs, TO RECONVENE THE REGULAR MEETING AT 7:50 P.M. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Director’s Annual Merit Raise—
Trustee Parent moved, seconded by Trustee Magnuson, THAT DIRECTOR WITTMANN’S YEARLY RATE BE INCREASED FROM $122,100.00 TO $125,763.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Annual Merit Raise Recommendations—
Director Wittmann presented the annual merit raise recommendations based on employee evaluations from their supervisors. She reported that the raises are a combination of merit and automatic depending on the employee’s job classification and current salary. Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE THE ANNUAL MERIT RAISES AS PRESENTED EFFECTIVE JANUARY 1, 2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Fish Tank Proposal-Scott’s Aquarium Solutions—
Trustee Ross moved, seconded by Trustee Magnelli, TO APPROVE THE PROPOSAL FROM SCOTT’S AQUARIUM SOLUTIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun, Krebs. NAYS None. ABSENT None. The motion carried.
Personnel Changes—
There were no personnel changes.
Review Minutes of Closed Sessions—
The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February 21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005; October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013, November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July 17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21, 2016, October 20, 2016, December 15, 2016 (1), December 15, 2016 (2)March 16, 2017, November 12, 2020. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1).
The Board also reviewed the minutes of the closed session held April 21, 2016, November 15, 2018, June 20, 2019, July 15, 2021, August 19, 2021, August 26, 2021, September 9, 2021, and September 16, 2021. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3)
The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19, March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29, 2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6)
The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August 14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, and February 19, 2015, November 12, 2020. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District. 5ILCS 120.2 (C) (11).
The Board also reviewed the minutes of closed session held May 17, 2018, August 16, 2018, and October 18, 2018, July 18, 2019, October 17, 2019. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public or public property 5ILCS 120.2 (C) (8).
Trustee Parent moved, seconded by Trustee Magnuson, THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS FOR THE CLOSED SESSIONS THAT WERE PRESENTED AND THEY WILL STAY CLOSED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Any Other Business—
Trustee Ringelstein advised that someone she knew, who works for District 80, wants the library to help them start up their library. Tiffany Lewis advised that she has already spoken to the principal regarding getting their library open.
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that the Friends would have their quarterly meeting on Wednesday, December 21, 2022. The donations are going into bins. The media island is full and they may have a pop up media sale after the holidays. They are cleaning the back of the gates in the book room.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that regarding the theft detailed in her report, all the materials that were stolen were returned. The person who was suspended for a year from the library for stealing the materials will not appeal the decision made by Director Wittmann. Director Wittmann advised that they finished the putting up the shelves in the conference room. She also reported that the local papers are being bound.
COMMUNICATIONS
FOIA request form SmartProcure requesting any and all purchasing records from 8/12/2022 to current.
ANNOUNCEMENTS
Merry Christmas. Happy New Year. Happy Holidays.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:09 P.M.
