Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

February 15, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 15, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Braun, Magnuson, Ringelstein, Ross, Krebs, Parent.
Present Electronically:
Absent: Magnelli.
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Stam.
Also Present Electronically: Clark, McPhillips (8:07 P.M.).

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that the financials are on target.

APPROVAL OF CURRENT BILLS

Trustee Krebs moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 30753 THROUGH 30837 TOTALING $96,587.08 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $11,837.12 FOR THE MONTH OF JANUARY; MANUAL CHECK 30750 THROUGH 30752 TOTALING $332.35 FOR THE MONTH OF JANUARY; VOIDED CHECKS 30195 30348 30411; JANUARY NET WAGES TOTALING $125,778.09; JANUARY PAYROLL TAXES IN THE AMOUNT OF $52,040.02; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,108.25. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Magnelli.

COMMITTEE REPORTS

The Island Within a City Committee meeting met tonight and they discussed the progress of the book.

UNFINISHED BUSINESS

Community Kindness Day—
Director Wittmann reported that the management team had come up with some ideas; adult craft, kids craft, puzzle swap, and some sort of program involving us giving out donated books, kindness bingo. One idea they had was that people in the community could nominate a friend and the library would put together a bag filled with a bunch of books curated by a Librarian and give them to the person who was nominated. Penny may do a forest clean up program. Trustee Ringelstein said that she is still waiting for people to get back to her.

2024 Exempt Affidavit—
The 2024 Exempt Affidavit was received and it has been submitted electronically.

NEW BUSINESS

Disposal of Surplus Library Personal Property—
There was a lot of items on the list that were destroyed by the flood. Trustee Ross, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Sprinkler Head Batch Testing—Valley Fire Protection Systems—
Director Wittmann reported that they received a proposal from Valley Fire to do a head batch test of the sprinkler system. The proposal is for at least 1% of the sprinkler heads in the building, which comes to a sampling of four. They will test more if necessary. Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE VALLEY FIRE PROTECTION SYSTEMS PROPOSAL FOR SPRINKLER HEAD BATCH TESTING. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Magnelli.

Needs Pantry—
Director Wittmann would like to discuss the placement of a “needs” pantry either within the building, or on Library property. The pantry would contain things like personal hygiene kits, menstruation products, some non—perishable food items and possible other items such as diapers and wipes. Director Wittmann reported that she wanted to see how the Board felt about having this. Trustee Parent advised that maybe they could keep the items with the Social Worker and that they would be responsible for it. Trustee Ringelstein advised that the Salvation Army reached out to the National Honor Society for donations and instead of asking for donations they sold things to fundraise to buy the products. They will be delivering the items to the Salvation Army. She thinks the items should be put in a neutral location, it is an Illinois State Law to put menstrual items in all bathrooms in the schools. Director Wittmann advised that there is an area by the Social Worker Intern’s office where the items could be placed. Trustee Magnuson mentioned the Café and Director Wittmann advised that she has some ideas about the Café. She would like to eventually have the Café made into offices and a multipurpose meeting space, there would be an office for a Social Worker. Trustee Krebs advised that she is all for having something in the building but not outside the building. Trustee Magnuson said that we should have Depends or Poise pads. Trustee Parent mentioned that we should also have gloves and hats available. Director Wittmann reported that last year staff made some kits for people that contained hats and gloves. The Board all agreed that they were on board with a “needs” pantry.

Carpet Proposal—Pinnacle Flooring Company—
Director Wittmann reported that the insurance company agreed to pay for the carpet installation in the Answer’s Work room.

Six Month Raise—Megan Pecaro—
Trustee Parent moved, seconded by Trustee Krebs, THAT MEGAN PECARO’S HOURLY RATE BE INCREASED FROM $15.14 TO $15.44 EFFECTIVE MARCH 1, 2024. A voice vote was taken and the motion carried.

Annual Raise—Gabriel Garcia—
Trustee Krebs moved, seconded by Trustee Ross, THAT GABRIEL GARCIA’S HOURLY RATE BE INCREASED FROM $15.46 TO $15.77 EFFECTIVE MARCH 1, 2023. A voice vote was taken and the motion carried.

Personnel Changes—
Kids World Page, Margaret Breede, resigned. Her last day was January 20, 2024.

Any Other Business—
Trustee Parent asked if the Board could discuss the Social Worker position at next month’s meeting and Director Wittmann advised that she had some ideas she could report now. She advised that she would like to budget for a full time Social Worker position next fiscal year. She is going to put together a job description for the March Board meeting and for approval in April. She is going to put together a committee who will develop a hiring rubric. Then once that is done she is going to work it into the budget. Then they can start the process of hiring someone. Director Wittmann advised that the Board would be responsible for approving the job description and that she would be responsible for creating the rubric and hiring.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported that she wanted all the staff to report what they lost in the flood. She felt that the library should reimburse the staff for those items. We are waiting for the insurance to approve the items that were destroyed and she did not want to wait to reimburse staff. Director Wittmann and Dixie met with Dixie’s Dominican teacher. She said that the Social Worker Internship has been very successful.

COMMUNICATIONS

A FOIA request was received from Proven IT requesting electronic copies of our copier, MFP and printer leases and/or sales agreements, along with any maintenance agreements.

Email from Analia Lang inquiring if there were any open seats available for the Library Board of Trustees.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:19 P.M.

Categories: Board Documents.

February 15, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 15, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Braun, Magnuson, Ringelstein, Ross, Krebs, Parent.
Present Electronically:
Absent: Magnelli.
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Stam.
Also Present Electronically: Clark, McPhillips (8:07 P.M.).

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that the financials are on target.

APPROVAL OF CURRENT BILLS

Trustee Krebs moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 30753 THROUGH 30837 TOTALING $96,587.08 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $11,837.12 FOR THE MONTH OF JANUARY; MANUAL CHECK 30750 THROUGH 30752 TOTALING $332.35 FOR THE MONTH OF JANUARY; VOIDED CHECKS 30195 30348 30411; JANUARY NET WAGES TOTALING $125,778.09; JANUARY PAYROLL TAXES IN THE AMOUNT OF $52,040.02; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,108.25. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Magnelli.

COMMITTEE REPORTS

The Island Within a City Committee meeting met tonight and they discussed the progress of the book.

UNFINISHED BUSINESS

Community Kindness Day—
Director Wittmann reported that the management team had come up with some ideas; adult craft, kids craft, puzzle swap, and some sort of program involving us giving out donated books, kindness bingo. One idea they had was that people in the community could nominate a friend and the library would put together a bag filled with a bunch of books curated by a Librarian and give them to the person who was nominated. Penny may do a forest clean up program. Trustee Ringelstein said that she is still waiting for people to get back to her.

2024 Exempt Affidavit—
The 2024 Exempt Affidavit was received and it has been submitted electronically.

NEW BUSINESS

Disposal of Surplus Library Personal Property—
There was a lot of items on the list that were destroyed by the flood. Trustee Ross, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Sprinkler Head Batch Testing—Valley Fire Protection Systems—
Director Wittmann reported that they received a proposal from Valley Fire to do a head batch test of the sprinkler system. The proposal is for at least 1% of the sprinkler heads in the building, which comes to a sampling of four. They will test more if necessary. Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE VALLEY FIRE PROTECTION SYSTEMS PROPOSAL FOR SPRINKLER HEAD BATCH TESTING. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Magnelli.

Needs Pantry—
Director Wittmann would like to discuss the placement of a “needs” pantry either within the building, or on Library property. The pantry would contain things like personal hygiene kits, menstruation products, some non—perishable food items and possible other items such as diapers and wipes. Director Wittmann reported that she wanted to see how the Board felt about having this. Trustee Parent advised that maybe they could keep the items with the Social Worker and that they would be responsible for it. Trustee Ringelstein advised that the Salvation Army reached out to the National Honor Society for donations and instead of asking for donations they sold things to fundraise to buy the products. They will be delivering the items to the Salvation Army. She thinks the items should be put in a neutral location, it is an Illinois State Law to put menstrual items in all bathrooms in the schools. Director Wittmann advised that there is an area by the Social Worker Intern’s office where the items could be placed. Trustee Magnuson mentioned the Café and Director Wittmann advised that she has some ideas about the Café. She would like to eventually have the Café made into offices and a multipurpose meeting space, there would be an office for a Social Worker. Trustee Krebs advised that she is all for having something in the building but not outside the building. Trustee Magnuson said that we should have Depends or Poise pads. Trustee Parent mentioned that we should also have gloves and hats available. Director Wittmann reported that last year staff made some kits for people that contained hats and gloves. The Board all agreed that they were on board with a “needs” pantry.

Carpet Proposal—Pinnacle Flooring Company—
Director Wittmann reported that the insurance company agreed to pay for the carpet installation in the Answer’s Work room.

Six Month Raise—Megan Pecaro—
Trustee Parent moved, seconded by Trustee Krebs, THAT MEGAN PECARO’S HOURLY RATE BE INCREASED FROM $15.14 TO $15.44 EFFECTIVE MARCH 1, 2024. A voice vote was taken and the motion carried.

Annual Raise—Gabriel Garcia—
Trustee Krebs moved, seconded by Trustee Ross, THAT GABRIEL GARCIA’S HOURLY RATE BE INCREASED FROM $15.46 TO $15.77 EFFECTIVE MARCH 1, 2023. A voice vote was taken and the motion carried.

Personnel Changes—
Kids World Page, Margaret Breede, resigned. Her last day was January 20, 2024.

Any Other Business—
Trustee Parent asked if the Board could discuss the Social Worker position at next month’s meeting and Director Wittmann advised that she had some ideas she could report now. She advised that she would like to budget for a full time Social Worker position next fiscal year. She is going to put together a job description for the March Board meeting and for approval in April. She is going to put together a committee who will develop a hiring rubric. Then once that is done she is going to work it into the budget. Then they can start the process of hiring someone. Director Wittmann advised that the Board would be responsible for approving the job description and that she would be responsible for creating the rubric and hiring.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported that she wanted all the staff to report what they lost in the flood. She felt that the library should reimburse the staff for those items. We are waiting for the insurance to approve the items that were destroyed and she did not want to wait to reimburse staff. Director Wittmann and Dixie met with Dixie’s Dominican teacher. She said that the Social Worker Internship has been very successful.

COMMUNICATIONS

A FOIA request was received from Proven IT requesting electronic copies of our copier, MFP and printer leases and/or sales agreements, along with any maintenance agreements.

Email from Analia Lang inquiring if there were any open seats available for the Library Board of Trustees.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:19 P.M.

Categories: Board Documents.