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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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February 17, 2022 Board of Trustees Minutes

by | February 19, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 17, 2022

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present Electronically: Braun, Magnuson, Ringelstein, Magnelli, Parent, Krebs.
Absent: Ross.
Also Present Electronically: Wittmann, Bacarella, Tomzik, Blubaugh, Stam, V. Bitters, McPhillips, Sciaccotta (7:44 P.M.).

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 20, 2022 BE APPROVED. A Roll Call vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Parent, Krebs, Braun. NAYS None. Absent Ross.

FINANCIAL REPORT

Director Wittmann advised that the financials are in good shape. She advised that we are a bit overspent on ebooks, compared to where we should be in the fiscal year. She will have the selectors hold back on purchasing ebooks a bit until the end of February. The web hosting was renewed for three years so we are a bit overspent in website development.

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28999 Trustee Magnuson moved, seconded by Trustee Krebs, THAT REGULAR PARKWAY CHECKS 29063 THROUGH 29123 TOTALING $90,251.14 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $10,302.79 FOR THE MONTH OF JANUARY; MANUAL CHECK 29053 THROUGH 29062 TOTALING $7,261.72 FOR THE MONTH OF JANUARY; VOIDED CHECKS 28632 28634 28640 28654 28665 28678 28679 29037; JANUARY NET WAGES TOTALING $115,169.93; JANUARY PAYROLL TAXES IN THE AMOUNT OF $47,683.13; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,878.86. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Roof Removal and Replacement Contract—
All American Exterior Solutions. Trustee Ringelstein moved, seconded by Trustee Magnuson, TO AUTHORIZE THE DIRECTOR STACY WITTMANN TO EXECUTE AND SIGN THE ALL AMERICAN EXTERIOR SOLUTIONS ROOF REMOVAL AND REPLACEMENT CONTRACT AND FOR THE SECRETARY AND BOARD PRESIDENT TO SIGN THE RIDERS TO THE CONTRACT PENDING APPROVAL FROM THE EXCESS INSURANCE CARRIER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.

Norridge Kindness Day—
Director Wittmann advised that they had a number of activities and giveaways planned for Norridge Kindness Day. We are purchasing a collection of “grabbers” that people will be able to check out and use to collect trash. We are giving away kits consisting of a miniature clay pot, a bag of soil, and assorted seeds to encourage people to “sow seeds of kindness”. Kids World will have a “take and make” craft to distribute to children. The Friends of the Library are sponsoring a children’s book giveaway table in the front of the library: this will coincide with a “makers mart” mini craft market that we are hosting over a number of Saturdays. Trustee Ringelstein would like the library to create a list and add all these items to it.

NEW BUSINESS

Fish Tank Proposal-Scott’s Aquarium Solutions—
Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THE PROPOSAL FROM SCOTT’S AQUARIUM SOLUTIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs. NAYS None. ABSENT Ross. The motion carried.

Required Face Coverings for Patrons, Vendors, and Visitors Policy—
Governor Pritzker is set to lift Illinois’ mask mandate at the end of February. Director Wittmann proposed to suspend the patron masking policy. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE T0 SUSPEND THE REQUIRED FACE COVERINGS POLICY FOR PATRONS WITH THE ADDENDUM THAT IN THE FUTURE THE DIRECTOR HAS THE AUTHORIZATION TO REVISE THE POLICY AS THE CONDITIONS AND GUIDANCE REQUIRE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.

Personnel Changes—
Cassidy Russell was hired as a paid intern; she started on Tuesday, February 15 in Circulation Services.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends received $100 from the Fidelity charitable donor-advised fund, G Richard Friedman from Aurora Colorado. Dawn Parent sent them a thank you letter. Their quarterly meeting will take place Wednesday, March 16 via Zoom.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She commented that she has spent a lot of time in Lake County in the last few weeks and everyone is consistently masking in the Waukegan-Gurnee area.

COMMUNICATIONS

FOIA request from the Better Government Association requesting the Library’s full payroll expenditures by individual for the year 2020, including salary and all additional payment.

Letter from Klein, Thorpe and Jenkins, LTD. advising that the 2022 General Primary Election date is June 28, 2022 not March 15, 2022 as reported in the annual calendar.

Memo from Attorney Thomas M. Melody clarifying the Statement of Economic Interest form.

Letter from The Salvation Army thanking the Library for participating in providing Christmas for families in need during the 2021 Holiday season.

ANNOUNCEMENTS

Director Wittmann may not be able to attend the March meeting. Head of Reference, Dan McPhillips will sit in for Director Wittmann.

ADJOURNMENT

Trustee Krebs moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried. The meeting was adjourned at 7:57 P.M.

Categories: Board Documents.

February 17, 2022 Board of Trustees Minutes

by | February 19, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 17, 2022

CALL TO ORDER

President Braun called the meeting to order at 7:31 P.M.

ROLL CALL

Present Electronically: Braun, Magnuson, Ringelstein, Magnelli, Parent, Krebs.
Absent: Ross.
Also Present Electronically: Wittmann, Bacarella, Tomzik, Blubaugh, Stam, V. Bitters, McPhillips, Sciaccotta (7:44 P.M.).

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 20, 2022 BE APPROVED. A Roll Call vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Parent, Krebs, Braun. NAYS None. Absent Ross.

FINANCIAL REPORT

Director Wittmann advised that the financials are in good shape. She advised that we are a bit overspent on ebooks, compared to where we should be in the fiscal year. She will have the selectors hold back on purchasing ebooks a bit until the end of February. The web hosting was renewed for three years so we are a bit overspent in website development.

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28999 Trustee Magnuson moved, seconded by Trustee Krebs, THAT REGULAR PARKWAY CHECKS 29063 THROUGH 29123 TOTALING $90,251.14 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $10,302.79 FOR THE MONTH OF JANUARY; MANUAL CHECK 29053 THROUGH 29062 TOTALING $7,261.72 FOR THE MONTH OF JANUARY; VOIDED CHECKS 28632 28634 28640 28654 28665 28678 28679 29037; JANUARY NET WAGES TOTALING $115,169.93; JANUARY PAYROLL TAXES IN THE AMOUNT OF $47,683.13; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,878.86. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Roof Removal and Replacement Contract—
All American Exterior Solutions. Trustee Ringelstein moved, seconded by Trustee Magnuson, TO AUTHORIZE THE DIRECTOR STACY WITTMANN TO EXECUTE AND SIGN THE ALL AMERICAN EXTERIOR SOLUTIONS ROOF REMOVAL AND REPLACEMENT CONTRACT AND FOR THE SECRETARY AND BOARD PRESIDENT TO SIGN THE RIDERS TO THE CONTRACT PENDING APPROVAL FROM THE EXCESS INSURANCE CARRIER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.

Norridge Kindness Day—
Director Wittmann advised that they had a number of activities and giveaways planned for Norridge Kindness Day. We are purchasing a collection of “grabbers” that people will be able to check out and use to collect trash. We are giving away kits consisting of a miniature clay pot, a bag of soil, and assorted seeds to encourage people to “sow seeds of kindness”. Kids World will have a “take and make” craft to distribute to children. The Friends of the Library are sponsoring a children’s book giveaway table in the front of the library: this will coincide with a “makers mart” mini craft market that we are hosting over a number of Saturdays. Trustee Ringelstein would like the library to create a list and add all these items to it.

NEW BUSINESS

Fish Tank Proposal-Scott’s Aquarium Solutions—
Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THE PROPOSAL FROM SCOTT’S AQUARIUM SOLUTIONS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun, Krebs. NAYS None. ABSENT Ross. The motion carried.

Required Face Coverings for Patrons, Vendors, and Visitors Policy—
Governor Pritzker is set to lift Illinois’ mask mandate at the end of February. Director Wittmann proposed to suspend the patron masking policy. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE T0 SUSPEND THE REQUIRED FACE COVERINGS POLICY FOR PATRONS WITH THE ADDENDUM THAT IN THE FUTURE THE DIRECTOR HAS THE AUTHORIZATION TO REVISE THE POLICY AS THE CONDITIONS AND GUIDANCE REQUIRE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.

Personnel Changes—
Cassidy Russell was hired as a paid intern; she started on Tuesday, February 15 in Circulation Services.

Any Other Business—
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends received $100 from the Fidelity charitable donor-advised fund, G Richard Friedman from Aurora Colorado. Dawn Parent sent them a thank you letter. Their quarterly meeting will take place Wednesday, March 16 via Zoom.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She commented that she has spent a lot of time in Lake County in the last few weeks and everyone is consistently masking in the Waukegan-Gurnee area.

COMMUNICATIONS

FOIA request from the Better Government Association requesting the Library’s full payroll expenditures by individual for the year 2020, including salary and all additional payment.

Letter from Klein, Thorpe and Jenkins, LTD. advising that the 2022 General Primary Election date is June 28, 2022 not March 15, 2022 as reported in the annual calendar.

Memo from Attorney Thomas M. Melody clarifying the Statement of Economic Interest form.

Letter from The Salvation Army thanking the Library for participating in providing Christmas for families in need during the 2021 Holiday season.

ANNOUNCEMENTS

Director Wittmann may not be able to attend the March meeting. Head of Reference, Dan McPhillips will sit in for Director Wittmann.

ADJOURNMENT

Trustee Krebs moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried. The meeting was adjourned at 7:57 P.M.

Categories: Board Documents.