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Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

February 18, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 18, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL
Present Electronically: Braun, Magnuson, Ross, Ringelstein, Magnelli, Parent.
Absent: Adams.
Also Present Electronically: Wittmann, Bacarella, Tomzik, Stam, Lewis, McPhillips, Clark.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS
No visitors were present.

PUBLIC COMMENT
There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 21, 2021 BE APPROVED. A Roll Call vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. Absent Adams.

FINANCIAL REPORT

Director Wittmann advised that we are doing really well with the budget. We are either at or under where we should be. We will start receiving tax money in March.

APPROVAL OF CURRENT BILLS
Trustee Ringelstein asked about the checks that were made out to people for lost and found books. She wanted to know why the processing fee was not being reimbursed. Peggy Tomzik explained the process to the Board. She advised that when a patron loses a book they pay the processing fee and the cost of the book, if the book is found at a later date the patron will be reimbursed the cost of the book but not the processing fee. Trustee Ringelstein also asked about the small reimbursement travel checks for staff. Trustee Parent inquired about the automation monthly fees account on the check register. Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28216 THROUGH 28278 TOTALING $80,086.51 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $8,488.29 FOR THE MONTH OF JANUARY; MANUAL CHECK 28214 TOTALING $9,750.00 FOR THE MONTH OF JANUARY; VOIDED CHECKS 27607 AND 28138; JANUARY NET WAGES TOTALING $110,372.01; JANUARY PAYROLL TAXES IN THE AMOUNT OF $44,931.56; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,393.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams.

COMMITTEE REPORTS
The Island Within A City Committee met this evening to discuss the status of the project.

UNFINISHED BUSINESS

FY2021 Per Capita Grant and Application—
The Per Capita Grant application is due by March 15, 2021. FY2021 Applications will be accepted electronically. Eisenhower Library plans to use FY2021 Per Capita Grant funds to purchase materials in all formats – print, non-print and electronic, including access to databases and other electronic materials, equipment for our maker space, and assistive and adaptive tools for people with disabilities – toward our mission to actively provide reference service to community residents of all ages using the Library’s entire collection and all appropriate sources. Trustee Magnelli moved, seconded by Trustee Parent, TO APPLY FOR THE FY2021 PER CAPITA GRANT AND TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSES OUTLINED IN THE APPLICATION, TO PROVIDE PUBLIC LIBRARY SERVICE TO OUR COMMUNITY BY SUPPLEMENTING THE LIBRARY’S REGULAR BUDGET. THE BOARD AFFIRMS THAT WE HAVE REVIEWED “SERVING OUR PUBLIC 4.0: STANDARDS FOR ILLINOIS PUBLIC LIBRARIES” DURING THE PREVIOUS TWELVE MONTHS AND COMPLETED ALL REQUIREMENTS OF THIS APPLICATION. THE BOARD AFFIRMS THAT TO THE BEST OF OUR KNOWLEDGE AND UNDER PENALTY OF PERJURY, THE INFORMATION CONTAINED IN THIS APPLICATION IS CORRECT. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

NEW BUSINESS

Face Covering Policy Revision—
Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE FACE COVERING POLICY REVISION. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

Personnel Changes—
Erin Fergus was hired as a part-time Interlibrary Loan Clerk. Her start date is March 3, 2021.

Any other Business—
No Report.

Friends of the Library Updates—
Julie Stam reported that the Friends spoke and decided not to donate to LitWorks this year.

LIBRARY DIRECTOR’S REPORT
Director Wittmann advised that the Library would be reopening to the public on March 1 and that the amount of people allowed in would be capped to 30. People will have to wear a face mask, and observe social distancing standards. Masks will have to be properly worn; covering the nose and mouth at all times while in the Library. Director Wittmann advised that the CDC does not list Librarians as essential workers thus, Library staff would not be considered for group 1b for the vaccine.

COMMUNICATIONS

FOIA request from Smart Procure on February 11, 2021 requesting all purchasing records from 11/11/2020 to current. The specific information they requested was purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address. Thank you letter from the Seniors Assistance Center.

ANNOUNCEMENTS
There were no announcements.

ADJOURNMENT
Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried. The meeting was adjourned at 8:08 P.M.

Categories: Board Documents.

February 18, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees February 18, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL
Present Electronically: Braun, Magnuson, Ross, Ringelstein, Magnelli, Parent.
Absent: Adams.
Also Present Electronically: Wittmann, Bacarella, Tomzik, Stam, Lewis, McPhillips, Clark.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS
No visitors were present.

PUBLIC COMMENT
There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 21, 2021 BE APPROVED. A Roll Call vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. Absent Adams.

FINANCIAL REPORT

Director Wittmann advised that we are doing really well with the budget. We are either at or under where we should be. We will start receiving tax money in March.

APPROVAL OF CURRENT BILLS
Trustee Ringelstein asked about the checks that were made out to people for lost and found books. She wanted to know why the processing fee was not being reimbursed. Peggy Tomzik explained the process to the Board. She advised that when a patron loses a book they pay the processing fee and the cost of the book, if the book is found at a later date the patron will be reimbursed the cost of the book but not the processing fee. Trustee Ringelstein also asked about the small reimbursement travel checks for staff. Trustee Parent inquired about the automation monthly fees account on the check register. Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28216 THROUGH 28278 TOTALING $80,086.51 FOR THE MONTH OF FEBRUARY; MANUAL PAYMENTS TOTALING $8,488.29 FOR THE MONTH OF JANUARY; MANUAL CHECK 28214 TOTALING $9,750.00 FOR THE MONTH OF JANUARY; VOIDED CHECKS 27607 AND 28138; JANUARY NET WAGES TOTALING $110,372.01; JANUARY PAYROLL TAXES IN THE AMOUNT OF $44,931.56; AND JANUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,393.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams.

COMMITTEE REPORTS
The Island Within A City Committee met this evening to discuss the status of the project.

UNFINISHED BUSINESS

FY2021 Per Capita Grant and Application—
The Per Capita Grant application is due by March 15, 2021. FY2021 Applications will be accepted electronically. Eisenhower Library plans to use FY2021 Per Capita Grant funds to purchase materials in all formats – print, non-print and electronic, including access to databases and other electronic materials, equipment for our maker space, and assistive and adaptive tools for people with disabilities – toward our mission to actively provide reference service to community residents of all ages using the Library’s entire collection and all appropriate sources. Trustee Magnelli moved, seconded by Trustee Parent, TO APPLY FOR THE FY2021 PER CAPITA GRANT AND TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSES OUTLINED IN THE APPLICATION, TO PROVIDE PUBLIC LIBRARY SERVICE TO OUR COMMUNITY BY SUPPLEMENTING THE LIBRARY’S REGULAR BUDGET. THE BOARD AFFIRMS THAT WE HAVE REVIEWED “SERVING OUR PUBLIC 4.0: STANDARDS FOR ILLINOIS PUBLIC LIBRARIES” DURING THE PREVIOUS TWELVE MONTHS AND COMPLETED ALL REQUIREMENTS OF THIS APPLICATION. THE BOARD AFFIRMS THAT TO THE BEST OF OUR KNOWLEDGE AND UNDER PENALTY OF PERJURY, THE INFORMATION CONTAINED IN THIS APPLICATION IS CORRECT. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

NEW BUSINESS

Face Covering Policy Revision—
Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE FACE COVERING POLICY REVISION. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

Personnel Changes—
Erin Fergus was hired as a part-time Interlibrary Loan Clerk. Her start date is March 3, 2021.

Any other Business—
No Report.

Friends of the Library Updates—
Julie Stam reported that the Friends spoke and decided not to donate to LitWorks this year.

LIBRARY DIRECTOR’S REPORT
Director Wittmann advised that the Library would be reopening to the public on March 1 and that the amount of people allowed in would be capped to 30. People will have to wear a face mask, and observe social distancing standards. Masks will have to be properly worn; covering the nose and mouth at all times while in the Library. Director Wittmann advised that the CDC does not list Librarians as essential workers thus, Library staff would not be considered for group 1b for the vaccine.

COMMUNICATIONS

FOIA request from Smart Procure on February 11, 2021 requesting all purchasing records from 11/11/2020 to current. The specific information they requested was purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address. Thank you letter from the Seniors Assistance Center.

ANNOUNCEMENTS
There were no announcements.

ADJOURNMENT
Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried. The meeting was adjourned at 8:08 P.M.

Categories: Board Documents.