Closed July 4th & 5th for Independence Day

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 15, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 15, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Ross, Ringelstein, Parent, Braun.
Absent: –
Present Electronically: Clark, McPhillips, Ursula Pawlowski.
Also Present: Wittmann, Bacarella, Blubaugh, Lewis, Tomzik. M. Bitters.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

Ursula Pawlowski attended the meeting virtually.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2020 BE APPROVED.
A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that a few expenditures went over and almost everything was under budget.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28555 THROUGH 28627 TOTALING $113,347.09 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $40,936.42; JUNE MANUAL CHECKS 28541 THROUGH 28554 TOTALING $8,791.65; VOID CHECKS 28095, 28186, 28204, 28184, 28185, 28353; JUNE NET WAGES TOTALING $109,662.16; JUNE PAYROLL TAXES IN THE AMOUNT OF $45,188.16; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,433.24. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2021-22 fiscal year. In August, they will vote on the tentative Budget and Appropriation.

UNFINISHED BUSINESS

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Magnelli, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:38 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously. A motion was made by Trustee Parent, seconded by Trustee Ringelstein, TO RECONVENE THE REGULAR MEETING AT 8:23 P.M. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Trustee Vacancy—
We received twelve applications for the Trustee vacancy.

NEW BUSINESS

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Magnelli moved, seconded by Trustee Parent, THAT THE WORKING BUDGET FOR THE FY 2021-2022 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Ordinance 2021-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnuson moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2021-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Salary Schedule Revision—
Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE THE SALARY SCHEDULE REVISION FOR FY22. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Meeting Room Policy—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE REVISED MEETING ROOM POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Conference Room Policy—
Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE THE REVISED CONFERENCE ROOM POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Brick Path Paving Proposal—3D Brick Paving—
Director Wittmann reported that the proposal is to pave the path and patio area through the gardens on the south side of the building. 3D did an amazing job on the paving in the courtyard on the corner of Wilson and Oketo and she recommended that they do the paving path as well. Trustee Magnelli advised that the square footage should reflect the correct square feet of 739; he said if they give us 812 square feet of bricks that we would take it. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE 3D BRICK PAVING PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Parking Lot Lighting Project Proposal-McWilliams Electric Co., Inc., Bernardoni Electric, Inc.—
The proposals are to upgrade the parking lot lighting to LED lights that have remote capability. Director Wittmann recommended the Board to approve the proposal from McWilliams Electric Co. that fell more in line as to the vision Tony Sciaccotta had for the lighting. Trustee Magnelli thought with their proposal we are paying more than we should. He thought we could go with five lights instead of nine. He advised that we might be overpaying for more than we need for the 5K led. It is whiter, not as warm, and more costly. He would like to table this until he discusses everything with Tony. Trustee Magnelli moved, seconded by Trustee Magnuson, TO TABLE THE PARKING LOT LIGHTING PROJECT PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

FY2021 Per Capita Grant—
We were awarded the FY2021 Per Capita Grant for $34,196.40. We have until December 31, 2022 to expend the grant funds.

Personnel Changes—
Jamin Giel, Technology Clerk, has resigned. His last day will we Wednesday, July 28, 2021.

Any Other Business—
None.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam submitted a report in the Board packets. Trustee Parent reported that they would meet next Wednesday, July 21 outside the Library. The Book sale will be July 24 from 11 a.m. to 3 p.m. They are looking for volunteers to help work the sale. A membership drive will take place in September.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A note from Tracy and Adrian thanking the Library for a nice night at the drive-in movie and for helping jump their vehicle. Director Wittmann received a phone call and a few emails thanking the library for the drive-in movie event.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:48 P.M.

Categories: Board Documents.

July 15, 2021 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 15, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Ross, Ringelstein, Parent, Braun.
Absent: –
Present Electronically: Clark, McPhillips, Ursula Pawlowski.
Also Present: Wittmann, Bacarella, Blubaugh, Lewis, Tomzik. M. Bitters.

DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

Ursula Pawlowski attended the meeting virtually.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2020 BE APPROVED.
A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that a few expenditures went over and almost everything was under budget.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28555 THROUGH 28627 TOTALING $113,347.09 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $40,936.42; JUNE MANUAL CHECKS 28541 THROUGH 28554 TOTALING $8,791.65; VOID CHECKS 28095, 28186, 28204, 28184, 28185, 28353; JUNE NET WAGES TOTALING $109,662.16; JUNE PAYROLL TAXES IN THE AMOUNT OF $45,188.16; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,433.24. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2021-22 fiscal year. In August, they will vote on the tentative Budget and Appropriation.

UNFINISHED BUSINESS

Selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Magnelli, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:38 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously. A motion was made by Trustee Parent, seconded by Trustee Ringelstein, TO RECONVENE THE REGULAR MEETING AT 8:23 P.M. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Trustee Vacancy—
We received twelve applications for the Trustee vacancy.

NEW BUSINESS

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Magnelli moved, seconded by Trustee Parent, THAT THE WORKING BUDGET FOR THE FY 2021-2022 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Ordinance 2021-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnuson moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2021-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Salary Schedule Revision—
Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE THE SALARY SCHEDULE REVISION FOR FY22. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Meeting Room Policy—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE REVISED MEETING ROOM POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Conference Room Policy—
Trustee Ringelstein moved, seconded by Trustee Ross, TO APPROVE THE REVISED CONFERENCE ROOM POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Brick Path Paving Proposal—3D Brick Paving—
Director Wittmann reported that the proposal is to pave the path and patio area through the gardens on the south side of the building. 3D did an amazing job on the paving in the courtyard on the corner of Wilson and Oketo and she recommended that they do the paving path as well. Trustee Magnelli advised that the square footage should reflect the correct square feet of 739; he said if they give us 812 square feet of bricks that we would take it. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE 3D BRICK PAVING PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Parking Lot Lighting Project Proposal-McWilliams Electric Co., Inc., Bernardoni Electric, Inc.—
The proposals are to upgrade the parking lot lighting to LED lights that have remote capability. Director Wittmann recommended the Board to approve the proposal from McWilliams Electric Co. that fell more in line as to the vision Tony Sciaccotta had for the lighting. Trustee Magnelli thought with their proposal we are paying more than we should. He thought we could go with five lights instead of nine. He advised that we might be overpaying for more than we need for the 5K led. It is whiter, not as warm, and more costly. He would like to table this until he discusses everything with Tony. Trustee Magnelli moved, seconded by Trustee Magnuson, TO TABLE THE PARKING LOT LIGHTING PROJECT PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously.

FY2021 Per Capita Grant—
We were awarded the FY2021 Per Capita Grant for $34,196.40. We have until December 31, 2022 to expend the grant funds.

Personnel Changes—
Jamin Giel, Technology Clerk, has resigned. His last day will we Wednesday, July 28, 2021.

Any Other Business—
None.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam submitted a report in the Board packets. Trustee Parent reported that they would meet next Wednesday, July 21 outside the Library. The Book sale will be July 24 from 11 a.m. to 3 p.m. They are looking for volunteers to help work the sale. A membership drive will take place in September.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A note from Tracy and Adrian thanking the Library for a nice night at the drive-in movie and for helping jump their vehicle. Director Wittmann received a phone call and a few emails thanking the library for the drive-in movie event.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:48 P.M.

Categories: Board Documents.