Closed July 4th & 5th for Independence Day

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 16, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 16, 2020.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent: None
Also Present Electronically: Wittmann, Bacarella, Blubaugh.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2020 BE APPROVED.  A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were slightly at or under; however, we did not go over the appropriation. She advised that the Library is in very good financial shape going into the next fiscal year.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 27635 THROUGH 27715 TOTALING $160,763.90 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $22,138.89; JUNE MANUAL CHECKS 27631 THROUGH 27634 TOTALING $10,409.11; VOID CHECKS 26958, 26988, 27054, 27274, 27539, 27540, 27575, 27580, 27585, 27589, 27590; JUNE NET WAGES TOTALING $107,310.06; JUNE PAYROLL TAXES IN THE AMOUNT OF $43,020.95; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,989.00. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2020-21 fiscal year.

Projected Revenues—
The Committee reviewed the projected revenues. Director Wittmann advised that she used overages from the past budget and tax money for this year’s budget. She zeroed out the revenue budget. Trustee Magnelli asked about the interest. Director Wittmann advised that the interest comes from the Illinois Funds account. Trustee Ringelstein asked if we could get a credit card with cash back or bonus. Director Wittmann advised that we would call our current credit card and see what kind of programs they have.

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Parent moved, seconded by Trustee Ross, THAT THE WORKING BUDGET FOR THE FY 2020-2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The corporate fund levy is at 7% and the overall levy is 7.5%. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

UNFINISHED BUSINESS

No Reports.

NEW BUSINESS

Ordinance 2020-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnelli moved, seconded by Trustee Magnuson, TO ADOPT ORDINANCE 2020-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Face Covering Policy—
Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE FACE COVERING POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Lauterbach & Amen LLP Three Year Engagement Letter—
Trustee Magnuson moved, seconded by Trustee Adams, TO APPROVE LAUTERBACH & AMEN LLP THREE YEAR ENGAGMENT LETTER FOR AUDITING SERVICES. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Six Month Raise—
Trustee Ross moved, seconded by Trustee Magnuson, THAT COLLEEN MALO’S SALARY BE INCREASED FROM $11.88 TO $12.24 EFFECTIVE AUGUST 1, 2020. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Annual Raises—
Trustee Parent moved, seconded by Trustee Ross, THAT LARISSA PEPKE’S SALARY BE INCREASED FROM $12.06 TO $12.24. EFFECTIVE AUGUST 1, 2020. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Personnel Changes—
Christopher Biersdorf, Adult Tech Clerk has resigned; his last day will be July 27, 2020. Gilly Yildiz, Children’s Tech Clerk has resigned; her last day will be August 1, 2020. Mason Good-Turney, Circulation Clerk has resigned; his last day will be August 1, 2020.

Any Other Business—
Trustee Magnuson asked how the carpeting installation was going. Director Wittmann advised that the baseboards still have to be installed in the café and the workshop. Director Wittmann will meet with Justin Pathmann next week to go over a punch list. We have a lot of extra stock.

FRIENDS OF THE LIBRARY UPDATES

Trustee Parent reported on the Friends. He reported that the Friends is accepting nominations for President, Secretary and Director. The nominations will be open through August 31st. Dawn will work with Julie Stam to put together a Zoom meeting in September. There are no plans to open the book sale room and take donations.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’ s Librarian report was discussed as items occurred on the agenda. She announced that Tiffany Lewis had a baby. She discussed the opening of the Library and commented that overall people have been very gracious, compliant, and pleasant. The delivery numbers have gone down since opening. Curbside has also dropped a bit. One of the biggest challenges is people are walking in with books to return and they have to be told to go back outside and put them in the book drop. Tony installed Plexiglas at the service desks and at the computers. Being open from 11-7 is a bit difficult for staff. The Library’s hours may be expanded in August. The potential August hours will be; Sunday will stay closed and the library would be open from 9-9 Monday through Thursday and 9-5 Friday and Saturday. Director Wittmann advised that she is monitoring the 60706 Covid-19 cases. Currently the rate of infection is this community is staying consistent. Eisenhower exclusives are available for residents. Non-Residents can come in and check things out on the shelves and they can only place holds on items we own. Trustee Magnelli asked about the movie night. Penny Blubaugh advised that it will take place on Saturday, August 1 and they are showing Raiders of the Lost Ark. The program is full and only cars would be allowed in. The screen is a blow up one and will be installed on the East side of the parking lot.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:05 P.M.

Categories: Board Documents.

July 16, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 16, 2020.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent: None
Also Present Electronically: Wittmann, Bacarella, Blubaugh.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2020 BE APPROVED.  A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

FINANCIAL REPORT

Director Wittmann advised that there were a few areas where we were slightly at or under; however, we did not go over the appropriation. She advised that the Library is in very good financial shape going into the next fiscal year.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 27635 THROUGH 27715 TOTALING $160,763.90 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $22,138.89; JUNE MANUAL CHECKS 27631 THROUGH 27634 TOTALING $10,409.11; VOID CHECKS 26958, 26988, 27054, 27274, 27539, 27540, 27575, 27580, 27585, 27589, 27590; JUNE NET WAGES TOTALING $107,310.06; JUNE PAYROLL TAXES IN THE AMOUNT OF $43,020.95; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,989.00. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

COMMITTEE REPORTS

The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2020-21 fiscal year.

Projected Revenues—
The Committee reviewed the projected revenues. Director Wittmann advised that she used overages from the past budget and tax money for this year’s budget. She zeroed out the revenue budget. Trustee Magnelli asked about the interest. Director Wittmann advised that the interest comes from the Illinois Funds account. Trustee Ringelstein asked if we could get a credit card with cash back or bonus. Director Wittmann advised that we would call our current credit card and see what kind of programs they have.

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Trustee Parent moved, seconded by Trustee Ross, THAT THE WORKING BUDGET FOR THE FY 2020-2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The corporate fund levy is at 7% and the overall levy is 7.5%. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

UNFINISHED BUSINESS

No Reports.

NEW BUSINESS

Ordinance 2020-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnelli moved, seconded by Trustee Magnuson, TO ADOPT ORDINANCE 2020-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Face Covering Policy—
Trustee Ross moved, seconded by Trustee Parent, TO APPROVE THE FACE COVERING POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Lauterbach & Amen LLP Three Year Engagement Letter—
Trustee Magnuson moved, seconded by Trustee Adams, TO APPROVE LAUTERBACH & AMEN LLP THREE YEAR ENGAGMENT LETTER FOR AUDITING SERVICES. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously.

Six Month Raise—
Trustee Ross moved, seconded by Trustee Magnuson, THAT COLLEEN MALO’S SALARY BE INCREASED FROM $11.88 TO $12.24 EFFECTIVE AUGUST 1, 2020. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Annual Raises—
Trustee Parent moved, seconded by Trustee Ross, THAT LARISSA PEPKE’S SALARY BE INCREASED FROM $12.06 TO $12.24. EFFECTIVE AUGUST 1, 2020. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS None. ABSENT None. The motion carried unanimously.

Personnel Changes—
Christopher Biersdorf, Adult Tech Clerk has resigned; his last day will be July 27, 2020. Gilly Yildiz, Children’s Tech Clerk has resigned; her last day will be August 1, 2020. Mason Good-Turney, Circulation Clerk has resigned; his last day will be August 1, 2020.

Any Other Business—
Trustee Magnuson asked how the carpeting installation was going. Director Wittmann advised that the baseboards still have to be installed in the café and the workshop. Director Wittmann will meet with Justin Pathmann next week to go over a punch list. We have a lot of extra stock.

FRIENDS OF THE LIBRARY UPDATES

Trustee Parent reported on the Friends. He reported that the Friends is accepting nominations for President, Secretary and Director. The nominations will be open through August 31st. Dawn will work with Julie Stam to put together a Zoom meeting in September. There are no plans to open the book sale room and take donations.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’ s Librarian report was discussed as items occurred on the agenda. She announced that Tiffany Lewis had a baby. She discussed the opening of the Library and commented that overall people have been very gracious, compliant, and pleasant. The delivery numbers have gone down since opening. Curbside has also dropped a bit. One of the biggest challenges is people are walking in with books to return and they have to be told to go back outside and put them in the book drop. Tony installed Plexiglas at the service desks and at the computers. Being open from 11-7 is a bit difficult for staff. The Library’s hours may be expanded in August. The potential August hours will be; Sunday will stay closed and the library would be open from 9-9 Monday through Thursday and 9-5 Friday and Saturday. Director Wittmann advised that she is monitoring the 60706 Covid-19 cases. Currently the rate of infection is this community is staying consistent. Eisenhower exclusives are available for residents. Non-Residents can come in and check things out on the shelves and they can only place holds on items we own. Trustee Magnelli asked about the movie night. Penny Blubaugh advised that it will take place on Saturday, August 1 and they are showing Raiders of the Lost Ark. The program is full and only cars would be allowed in. The screen is a blow up one and will be installed on the East side of the parking lot.

COMMUNICATIONS

There were no communications.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT None. The motion carried unanimously. The meeting was adjourned at 8:05 P.M.

Categories: Board Documents.