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Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

July 16, 2020 Budget Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 16, 2020

CALL TO ORDER

The Budget Committee meeting was called to order at 6:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent: None
Also Present Electronically: Wittmann, Bacarella, Blubaugh.

BUDGET

Projected Revenues—
Director Wittmann discussed the projected revenues. The EAV for 2019 increased considerably from the previous year. It is at $858,897,890 that puts our tax dollars at a little less than a $65,000 increase. Director Wittmann advised that since we do not know what is going to happen she zeroed out the estimated revenues for fines and fees photocopy income etc. on the budget. She advised that even if we do not collect the tax money, we would be ok. The excess of fund balance is $260,510. We have $4,423,715.00 for operating income and building maintenance. Trustee Parent wanted to know how close were to the PTELL ceiling. Director Wittmann advised that the ceiling is .6% of EAV for the corporate fund. She also advised that when budgeting, she used last year taxes for this year’s working budget and levying for next year

Working Budget—
The committee discussed the proposed working budget and reviewed individual line items.
Director Wittmann worked into the budget a 3% raise for staff. She advised that we might have a hiring freeze and a salary freeze over the next few years. She advised that the Library pays 100% of the High Deductible PPO plan for employees.  Director Wittmann budgeted a 20% increase for group medical, employee conferences are going to a virtual format and she would like employees to sign up for these. Employee travel went up due to fact that we are offering delivery service. She advised that employee professional fees were underspent. Building Operating Costs and utilities were also underspent. The building cleaning service budget will consist of the cleaning service, cleaning supplies, etc. She advised that since the board expenses were not spent out she brought it down a bit. Accounting services came down a bit. She increased the consulting services budget because she is unsure if we will need to consult due to Covid-19 and the salary scale may need to adjusted. HR Source would be hired to do this.  Since the book budget was not spent out, she bought it down a bit. We overspent in EBooks so that was increased a bit. She advised that the Ephemera budget line item is where non-book items come out of. She advised that they may buy some musical instruments to circulate and that will come out of Ephemera. Trustee Magnuson asked about the Database line item being lowered. Director Wittmann advised that they were able to get a bunch of databases through Swan at a much lower cost.  The printing supply budget was increased because they are now printing things free for patrons. Postage was bumped up because we are doing post cards instead of a newsletter right now. We have done two postcards so far. Website development was brought down a bit. The total for all funds is $5,183,585.00.

Tentative Budget and Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann checked with the attorney to make sure that as long as we are not levying over the ceiling rate and we are fine.

ADJOURNMENT

A motion was made by Trustee Ringelstein and seconded by Trustee Parent, to adjourn the Budget Committee Meeting at 7:00 P.M. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried. The meeting was adjourned at 7:15 P.M.

Categories: Board Documents.

July 16, 2020 Budget Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 16, 2020

CALL TO ORDER

The Budget Committee meeting was called to order at 6:30 P.M.

ROLL CALL

Present Electronically: Magnelli, Magnuson, Ross, Ringelstein, Parent, Adams, Braun.
Absent: None
Also Present Electronically: Wittmann, Bacarella, Blubaugh.

BUDGET

Projected Revenues—
Director Wittmann discussed the projected revenues. The EAV for 2019 increased considerably from the previous year. It is at $858,897,890 that puts our tax dollars at a little less than a $65,000 increase. Director Wittmann advised that since we do not know what is going to happen she zeroed out the estimated revenues for fines and fees photocopy income etc. on the budget. She advised that even if we do not collect the tax money, we would be ok. The excess of fund balance is $260,510. We have $4,423,715.00 for operating income and building maintenance. Trustee Parent wanted to know how close were to the PTELL ceiling. Director Wittmann advised that the ceiling is .6% of EAV for the corporate fund. She also advised that when budgeting, she used last year taxes for this year’s working budget and levying for next year

Working Budget—
The committee discussed the proposed working budget and reviewed individual line items.
Director Wittmann worked into the budget a 3% raise for staff. She advised that we might have a hiring freeze and a salary freeze over the next few years. She advised that the Library pays 100% of the High Deductible PPO plan for employees.  Director Wittmann budgeted a 20% increase for group medical, employee conferences are going to a virtual format and she would like employees to sign up for these. Employee travel went up due to fact that we are offering delivery service. She advised that employee professional fees were underspent. Building Operating Costs and utilities were also underspent. The building cleaning service budget will consist of the cleaning service, cleaning supplies, etc. She advised that since the board expenses were not spent out she brought it down a bit. Accounting services came down a bit. She increased the consulting services budget because she is unsure if we will need to consult due to Covid-19 and the salary scale may need to adjusted. HR Source would be hired to do this.  Since the book budget was not spent out, she bought it down a bit. We overspent in EBooks so that was increased a bit. She advised that the Ephemera budget line item is where non-book items come out of. She advised that they may buy some musical instruments to circulate and that will come out of Ephemera. Trustee Magnuson asked about the Database line item being lowered. Director Wittmann advised that they were able to get a bunch of databases through Swan at a much lower cost.  The printing supply budget was increased because they are now printing things free for patrons. Postage was bumped up because we are doing post cards instead of a newsletter right now. We have done two postcards so far. Website development was brought down a bit. The total for all funds is $5,183,585.00.

Tentative Budget and Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of combination of our proposed levy and money from sources other than taxation. Director Wittmann checked with the attorney to make sure that as long as we are not levying over the ceiling rate and we are fine.

ADJOURNMENT

A motion was made by Trustee Ringelstein and seconded by Trustee Parent, to adjourn the Budget Committee Meeting at 7:00 P.M. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Ringelstein, Parent, Adams, and Braun. NAYS None. ABSENT Magnelli. The motion carried. The meeting was adjourned at 7:15 P.M.

Categories: Board Documents.