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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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July 20, 2023 Board of Trustees Meeting Minutes

by | July 20, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 20, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Ross, Krebs, Magnuson, Braun.
Present Electronically: Parent.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Blubaugh, Lewis, Sciaccotta, Stam, V. Bitters (7:45 P.M.), McPhillips (7:53 P.M.).
Also Present Electronically: Clark.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Krebs moved, seconded by Trustee Ross, THAT THE ISLAND WITHIN A CITY COMMITTEE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Magnelli moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that our spending was on target and we didn’t go over in any of the categories.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Magnelli, THAT REGULAR PARKWAY CHECKS 30231 THROUGH 30301 TOTALING $114,680.37 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $30,729.14; JUNE MANUAL CHECKS 30207 THROUGH 30224 TOTALING $11,966.17; VOIDED CHECKS 29760, 29805, 30031, 30119, 30159, 30172, 30205; JUNE NET WAGES TOTALING $111,794.84; JUNE PAYROLL TAXES IN THE AMOUNT OF $47,227.89; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $29,702.53. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

COMMITTEE REPORTS

Budget Committe—
The Budget Committee, a committee of the whole, reviewed the projected revenues, working budget, and salary schedule for 2023-24 fiscal year. In August, they will vote on the tentative Budget and Appropriation.

UNFINISHED BUSINESS

No Report.

NEW BUSINESS

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Director Wittmann advised that it would likely be revised once she gets the extension from the county. Trustee Ross moved, seconded by Trustee Krebs, THAT THE WORKING BUDGET FOR THE FY 2023-2024 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Salary Schedule Revision—
The salary schedule will be effective on January 1, 2024. Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE SALARY SCHEDULE REVISION FOR FY24. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Ordinance 2023-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2023-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

Close Library for all Federal Holidays including New Year’s Eve and Christmas Eve—
Director Wittmann advised that this came up because one of the last holidays a lot of employees requested the day off due to the lack of day care for their children and personal conflicts. She advised that she then considered closing for all of the federal holidays. She reported that she had discussions regarding this with the management team. They also discussed the foot traffic on those holidays. She was concerned about closing on Veterans Day because we have the Veterans Day breakfast, but it was suggested that there would be Veterans who would be offended if we didn’t close that day. She thought it would be a nice thing for staff. She reported that we get a lot of calls if the Library was open and a lot of people already think the Library is closed for all the federal holidays. Director Wittmann advised that there was a little dip in foot traffic on the holidays where the Library was open. Trustee Parent was curious as to what the comparison of foot traffic was, and Director Wittmann advised that it was not a comprehensive study but they did see a bit of a dip on the Holidays when the Library was open. He thought people would actually want to go to the library and/or have access to resources on the days the Library was open on the holiday. He asked if we looked at the computer usage. Director Wittmann said she could have Dan pull those figures. He also suggested paying a premium rate for staff that work on the holiday. Trustee Braun wanted to take it to a vote and Trustee Magnelli agreed. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE TO CLOSE THE LIBRARY FOR ALL FEDERAL HOLIDAYS INCLUDING NEW YEAR’S EVE AND CHRISTMAS EVE EFFECTIVE JANUARY 1, 2024. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Air Handling Unit Controls Upgrade Proposals- Interactive Building Solutions, Precision Control Systems, Inc.—
Tony Sciaccotta reported that changing out the controllers would eliminate calling the company in Canada who currently service the air handler. The new proposal consists of their own program and they would have everything needed to get the system back online. He advised that we are not at 100% because of Canada. Tony is looking towards the future. This company would be able to work on this equipment because it is from the United States. It could be run “in house”. If we wanted them on a maintenance schedule we would have to get an estimate for that. Trustee Krebs moved, seconded by Trustee Ross, TO APPROVE THE CONTRACT FROM INTERACTIVE BUILDING SOLUTIONS FOR AIR HANDLING UNIT CONTROLS UPGRADE. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

Disposal of Surplus Library Personal Property Policy—
Director Wittmann advised that a lot of libraries do not have this policy. However, our new auditor advised that we need a policy to dispose of library property. She spoke with the attorney and he stressed that the Board of Trustees can’t buy anything from the library. Director Wittmann will get clarification on a few lingering questions from the attorney. The Board will review the policy and vote on it next month.

Personnel Changes—
There were no personnel changes.

Any Other Business—
There was no report.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that the Friends have officially dissolved. They received the official dissolution document from the county. Their cash has been picked up from the Library and it will be deposited. Once the check clears they will close the account and give it to the Library to purchase gold medals for the 50th anniversary. They will still have a meeting in September.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She told the Board that they should check out the display case in Reference because it contains a hot wheels replica of the vintage Harwood Heights vintage police car. She also reported that a person has been sleeping outside the library nightly. The police can’t give any information of the person. Director Wittmann will be on vacation for two weeks. She will still be available if need be. The social worker intern is starting on August 1.

COMMUNICATIONS

Letter from Bradley Stephens thanking the library for participating in their Kid’s Health and Safety Expo on Saturday, June 10, 2023.

Letter from former Director Fred Donnelly’s daughter Theresa Kevorkian thanking Penny and Peggy for allowing them the tour of the library.

A FOIA request was received on July 17, 2023 from a researcher at NBC Chicago requesting documents sufficient to show all communications (emails, letters, texts, board proceedings, or notes from phone calls) received by the Eisenhower Public Library District that include a request to reconsider, ban, and/or challenge any book or any other material in the library.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Krebs, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:02 P.M.

Categories: Board Documents.

July 20, 2023 Board of Trustees Meeting Minutes

by | July 20, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 20, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Ross, Krebs, Magnuson, Braun.
Present Electronically: Parent.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Blubaugh, Lewis, Sciaccotta, Stam, V. Bitters (7:45 P.M.), McPhillips (7:53 P.M.).
Also Present Electronically: Clark.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Krebs moved, seconded by Trustee Ross, THAT THE ISLAND WITHIN A CITY COMMITTEE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Magnelli moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that our spending was on target and we didn’t go over in any of the categories.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Magnelli, THAT REGULAR PARKWAY CHECKS 30231 THROUGH 30301 TOTALING $114,680.37 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS TOTALING $30,729.14; JUNE MANUAL CHECKS 30207 THROUGH 30224 TOTALING $11,966.17; VOIDED CHECKS 29760, 29805, 30031, 30119, 30159, 30172, 30205; JUNE NET WAGES TOTALING $111,794.84; JUNE PAYROLL TAXES IN THE AMOUNT OF $47,227.89; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $29,702.53. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

COMMITTEE REPORTS

Budget Committe—
The Budget Committee, a committee of the whole, reviewed the projected revenues, working budget, and salary schedule for 2023-24 fiscal year. In August, they will vote on the tentative Budget and Appropriation.

UNFINISHED BUSINESS

No Report.

NEW BUSINESS

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. Director Wittmann advised that it would likely be revised once she gets the extension from the county. Trustee Ross moved, seconded by Trustee Krebs, THAT THE WORKING BUDGET FOR THE FY 2023-2024 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Salary Schedule Revision—
The salary schedule will be effective on January 1, 2024. Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE SALARY SCHEDULE REVISION FOR FY24. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Ordinance 2023-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2023-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

Close Library for all Federal Holidays including New Year’s Eve and Christmas Eve—
Director Wittmann advised that this came up because one of the last holidays a lot of employees requested the day off due to the lack of day care for their children and personal conflicts. She advised that she then considered closing for all of the federal holidays. She reported that she had discussions regarding this with the management team. They also discussed the foot traffic on those holidays. She was concerned about closing on Veterans Day because we have the Veterans Day breakfast, but it was suggested that there would be Veterans who would be offended if we didn’t close that day. She thought it would be a nice thing for staff. She reported that we get a lot of calls if the Library was open and a lot of people already think the Library is closed for all the federal holidays. Director Wittmann advised that there was a little dip in foot traffic on the holidays where the Library was open. Trustee Parent was curious as to what the comparison of foot traffic was, and Director Wittmann advised that it was not a comprehensive study but they did see a bit of a dip on the Holidays when the Library was open. He thought people would actually want to go to the library and/or have access to resources on the days the Library was open on the holiday. He asked if we looked at the computer usage. Director Wittmann said she could have Dan pull those figures. He also suggested paying a premium rate for staff that work on the holiday. Trustee Braun wanted to take it to a vote and Trustee Magnelli agreed. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE TO CLOSE THE LIBRARY FOR ALL FEDERAL HOLIDAYS INCLUDING NEW YEAR’S EVE AND CHRISTMAS EVE EFFECTIVE JANUARY 1, 2024. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent. ABSENT Ringelstein. The motion carried.

Air Handling Unit Controls Upgrade Proposals- Interactive Building Solutions, Precision Control Systems, Inc.—
Tony Sciaccotta reported that changing out the controllers would eliminate calling the company in Canada who currently service the air handler. The new proposal consists of their own program and they would have everything needed to get the system back online. He advised that we are not at 100% because of Canada. Tony is looking towards the future. This company would be able to work on this equipment because it is from the United States. It could be run “in house”. If we wanted them on a maintenance schedule we would have to get an estimate for that. Trustee Krebs moved, seconded by Trustee Ross, TO APPROVE THE CONTRACT FROM INTERACTIVE BUILDING SOLUTIONS FOR AIR HANDLING UNIT CONTROLS UPGRADE. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Krebs, Braun. NAYS None. PRESENT ELECTRONICALLY, NOT VOTING Parent.
ABSENT Ringelstein. The motion carried.

Disposal of Surplus Library Personal Property Policy—
Director Wittmann advised that a lot of libraries do not have this policy. However, our new auditor advised that we need a policy to dispose of library property. She spoke with the attorney and he stressed that the Board of Trustees can’t buy anything from the library. Director Wittmann will get clarification on a few lingering questions from the attorney. The Board will review the policy and vote on it next month.

Personnel Changes—
There were no personnel changes.

Any Other Business—
There was no report.

FRIENDS OF THE LIBRARY UPDATE

Julie Stam reported that the Friends have officially dissolved. They received the official dissolution document from the county. Their cash has been picked up from the Library and it will be deposited. Once the check clears they will close the account and give it to the Library to purchase gold medals for the 50th anniversary. They will still have a meeting in September.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She told the Board that they should check out the display case in Reference because it contains a hot wheels replica of the vintage Harwood Heights vintage police car. She also reported that a person has been sleeping outside the library nightly. The police can’t give any information of the person. Director Wittmann will be on vacation for two weeks. She will still be available if need be. The social worker intern is starting on August 1.

COMMUNICATIONS

Letter from Bradley Stephens thanking the library for participating in their Kid’s Health and Safety Expo on Saturday, June 10, 2023.

Letter from former Director Fred Donnelly’s daughter Theresa Kevorkian thanking Penny and Peggy for allowing them the tour of the library.

A FOIA request was received on July 17, 2023 from a researcher at NBC Chicago requesting documents sufficient to show all communications (emails, letters, texts, board proceedings, or notes from phone calls) received by the Eisenhower Public Library District that include a request to reconsider, ban, and/or challenge any book or any other material in the library.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Krebs, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:02 P.M.

Categories: Board Documents.