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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

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June 17, 2021 Board Meeting Minutes

by | June 17, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees June 17, 2021The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 15, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:36 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Braun, Parent. Ringelstein
Absent: Ross.
Also Present: Bacarella, Blubaugh, Lewis.
Also Present Electronically: Wittmann, Tomzik.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING WITH ELECTION RESULTS HELD MAY 20, 2021 BE APPROVED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried. Trustee Magnelli moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REORGINIZATION MEETING HELD MAY 20, 2021 BE APPROVED AS AMENDED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target and under budget in the corporate fund.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28478 THROUGH 28540 TOTALING $116,944.25 FOR THE MONTH OF JUNE; MANUAL PAYMENTS TOTALING $10,443.02 FOR THE MONTH OF MAY; MANUAL CHECKS 28476 THROUGH 28477 TOTALING $2,518.60 FOR THE MONTH OF MAY; VOIDED CHECKS 27962, 28103, 28425. MAY NET WAGES TOTALING $109,576.86; MAY PAYROLL TAXES IN THE AMOUNT OF $44,744.57 AND MAY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,275.73. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Trustee Vacancy—
Director Wittmann put together potential questions and a personal fact sheet for prospective Trustees. Trustee Parent discussed some of the things they lost when Jennifer Adams was a Trustee. He thought there should be a well-balanced board. Trustee Magnuson has a person in mind who may be interested. Director Wittmann wants to make sure the candidate is a library advocate. Director Wittmann advised that they should post and reach out to people and review in July and interview people in August. An official notice could be posted in the lobby, on the website, social media, and by word of mouth. Trustee Magnuson liked the idea about posting for the open position. Director Wittmann suggested reaching out to people by the Monday, July 12, 2021 deadline if there is not enough interest. Trustee Ringelstein advised that she would like to add the following to the fact sheet “please tell us a little something about your background.”

NEW BUSINESS

Ordinance 2021—1, “Annual Ordinance Authorizing Public Library Non-Resident Cards”—
The Board agreed to continue to participate in non-resident card service and set the rate for non-resident cards at 0.524 per hundred dollars of assessed valuation as calculated by the tax bill method. 75 ILCS 16/30-55.60. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE ORDINANCE 2021-1 “ANNUAL ORDINANCE AUTHORIZING PUBLIC LIBRARY NON-RESIDENT CARDS”. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

ATA Group, LLP in Association with McClure and Inserra Engagement Letter for the Audit for the Year Ended June 30, 2021—
The Board reviewed the engagement letter. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE ENGAGEMENT LETTER FOR THE FY20 21 AUDIT. A roll call vote was taken and the results were as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Call One PRI Renewal—
Trustee Magnelli wanted to know if we had to transfer from 4G to 5G if it would be an easy one. Director Wittmann advised that she would check with Call One and depending on their response we will sign the contract. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE CALL ONE PRI RENEWAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Face Covering Policy Renewal—
Director Wittmann advised that she suspended the mask policy for vaccinated patrons except in Kids World. If a patron is in the library and they are exhibiting any upper respiratory symptoms they will be asked to put a mask on. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE FACE COVERING POLICY REVISION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Covid-19 Policy Revision—
Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE COVID-19 POLICY REVISION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Transfer from Corporate Fund to Audit Fund—
Director Wittmann recommended that the Board approve a transfer from the corporate fund to the audit fund. Director Wittmann advised that we ended up not collecting all of the tax money for this fund that the County anticipated we should have, and our expenses in the audit fund were higher than she anticipated. Trustee Ringelstein moved, seconded by Trustee Parent, TO APPROVE A TRANSFER FROM THE CORPORATE FUND TO AUDIT FUND IN THE AMOUNT OF $1,377.78. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT Ross. The motion carried.

Appoint Trustees to Audit Secretary’s Records—
Per Illinois statute, Trustee Braun, serving in his capacity as Board president, will need to appoint two Trustees to audit the Secretary’s records. The audit consists of certifying the accuracy and completeness of the Secretary’s records (75 ILCS 16/30-65, subsection C). We are required to do this at the end of each fiscal year, and upon a change in Board Secretary. Trustee Braun appointed himself and Trustee Magnelli to audit the Secretary’s Records. This must be completed for the Illinois Public Library Annual Report.

Appoint Budget Committee—
Director Wittmann suggested that the budget committee meeting be held on the same evening as the regular meeting with the opportunity for the whole Board to be present, as it was last year, noting that otherwise the budget committee’s report is repeated over again at the regular meeting. The Board agreed to appoint a Committee of the Whole for the Budget Committee and to hold the Budget Committee Meeting at 6:30 P.M. followed by the regular July 15th Board meeting at 7:30 P.M.

Annual Raise—Brandon Binetti—
Trustee Magnelli moved, seconded by Trustee Magnuson THAT BRANDON BINITTI’S SALARY BE INCREASED FROM $61,800 TO $63,654. A roll call vote was taken and the results were as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Personnel Changes—
Larissa Pepke, Tech Clerk, resigned. Her last day was June 3, 2021. Jorge Perez, Children’s Librarian, resigned. His last day was June 8, 2021.

Review Minutes of Closed Sessions—
The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February 21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005; October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013, November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July 17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21, 2016, October 20, 2016, December 15, 2016 (1), December 15, 2016 (2)March 16, 2017. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1). The Board reviewed and it was recommended that the minutes of the closed session on December 10, 2020 be opened. The Board also reviewed the minutes of the closed session held April 21, 2016, November 15, 2018, and June 20, 2019. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3) The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19, March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29, 2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6) The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August 14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, and February 19, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District. 5ILCS 120.2 (C) (11). The Board also reviewed the minutes of closed session held May 17, 2018, August 16, 2018, and October 18, 2018, July 18, 2019, October 17, 2019. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public or public property 5ILCS 120.2 (C) (8). Trustee Parent moved, seconded by Trustee Magnuson, TO KEEP THE CLOSED SESSIONS CLOSED AND TO OPEN THE CLOSED SESSION 5ILCS 120.2 (C) (1) DECEMBER 10, 2020, DIRECTOR WITTMANN’S ANNUAL REVIEW. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Any Other Business—
None.

FRIENDS OF THE LIBRARY UPDATE

Trustee Parent reported that they will have their July 24 book sale and their July meeting will take place outdoors. Director Wittmann advised that they could use the library’s tent for the meeting.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann reported that she was notified that former patron Evelyn Dollard, who was dear to many at the Library, passed away. Her daughter thanked the library for everything they did for her mother and that the library made an impact on her. Trustee Magnuson asked if some part of the audio collection could honor her.

COMMUNICATIONS

A card from Mary Jo Msall, thanking the Board members for their generosity in dealing with all pandemic issues.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Parent moved, seconded by Trustee Magnelli, THAT THE MEETING BE ADJOURNED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried. The meeting was adjourned at 8:25 P.M.

Categories: Board Documents.

June 17, 2021 Board Meeting Minutes

by | June 17, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees June 17, 2021The Regular Meeting of the Eisenhower Public Library District Board of Trustees April 15, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:36 P.M.

ROLL CALL

Present: Magnelli, Magnuson, Braun, Parent. Ringelstein
Absent: Ross.
Also Present: Bacarella, Blubaugh, Lewis.
Also Present Electronically: Wittmann, Tomzik.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT 

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING WITH ELECTION RESULTS HELD MAY 20, 2021 BE APPROVED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried. Trustee Magnelli moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REORGINIZATION MEETING HELD MAY 20, 2021 BE APPROVED AS AMENDED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target and under budget in the corporate fund.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 28478 THROUGH 28540 TOTALING $116,944.25 FOR THE MONTH OF JUNE; MANUAL PAYMENTS TOTALING $10,443.02 FOR THE MONTH OF MAY; MANUAL CHECKS 28476 THROUGH 28477 TOTALING $2,518.60 FOR THE MONTH OF MAY; VOIDED CHECKS 27962, 28103, 28425. MAY NET WAGES TOTALING $109,576.86; MAY PAYROLL TAXES IN THE AMOUNT OF $44,744.57 AND MAY IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,275.73. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

Trustee Vacancy—
Director Wittmann put together potential questions and a personal fact sheet for prospective Trustees. Trustee Parent discussed some of the things they lost when Jennifer Adams was a Trustee. He thought there should be a well-balanced board. Trustee Magnuson has a person in mind who may be interested. Director Wittmann wants to make sure the candidate is a library advocate. Director Wittmann advised that they should post and reach out to people and review in July and interview people in August. An official notice could be posted in the lobby, on the website, social media, and by word of mouth. Trustee Magnuson liked the idea about posting for the open position. Director Wittmann suggested reaching out to people by the Monday, July 12, 2021 deadline if there is not enough interest. Trustee Ringelstein advised that she would like to add the following to the fact sheet “please tell us a little something about your background.”

NEW BUSINESS

Ordinance 2021—1, “Annual Ordinance Authorizing Public Library Non-Resident Cards”—
The Board agreed to continue to participate in non-resident card service and set the rate for non-resident cards at 0.524 per hundred dollars of assessed valuation as calculated by the tax bill method. 75 ILCS 16/30-55.60. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE ORDINANCE 2021-1 “ANNUAL ORDINANCE AUTHORIZING PUBLIC LIBRARY NON-RESIDENT CARDS”. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

ATA Group, LLP in Association with McClure and Inserra Engagement Letter for the Audit for the Year Ended June 30, 2021—
The Board reviewed the engagement letter. Trustee Parent moved, seconded by Trustee Ringelstein, TO APPROVE THE ENGAGEMENT LETTER FOR THE FY20 21 AUDIT. A roll call vote was taken and the results were as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Call One PRI Renewal—
Trustee Magnelli wanted to know if we had to transfer from 4G to 5G if it would be an easy one. Director Wittmann advised that she would check with Call One and depending on their response we will sign the contract. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE CALL ONE PRI RENEWAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Face Covering Policy Renewal—
Director Wittmann advised that she suspended the mask policy for vaccinated patrons except in Kids World. If a patron is in the library and they are exhibiting any upper respiratory symptoms they will be asked to put a mask on. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE FACE COVERING POLICY REVISION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Covid-19 Policy Revision—
Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE COVID-19 POLICY REVISION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ringelstein, Magnuson, Parent. NAYS None. ABSENT Ross. The motion carried.

Transfer from Corporate Fund to Audit Fund—
Director Wittmann recommended that the Board approve a transfer from the corporate fund to the audit fund. Director Wittmann advised that we ended up not collecting all of the tax money for this fund that the County anticipated we should have, and our expenses in the audit fund were higher than she anticipated. Trustee Ringelstein moved, seconded by Trustee Parent, TO APPROVE A TRANSFER FROM THE CORPORATE FUND TO AUDIT FUND IN THE AMOUNT OF $1,377.78. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Braun. NAYS None. ABSENT Ross. The motion carried.

Appoint Trustees to Audit Secretary’s Records—
Per Illinois statute, Trustee Braun, serving in his capacity as Board president, will need to appoint two Trustees to audit the Secretary’s records. The audit consists of certifying the accuracy and completeness of the Secretary’s records (75 ILCS 16/30-65, subsection C). We are required to do this at the end of each fiscal year, and upon a change in Board Secretary. Trustee Braun appointed himself and Trustee Magnelli to audit the Secretary’s Records. This must be completed for the Illinois Public Library Annual Report.

Appoint Budget Committee—
Director Wittmann suggested that the budget committee meeting be held on the same evening as the regular meeting with the opportunity for the whole Board to be present, as it was last year, noting that otherwise the budget committee’s report is repeated over again at the regular meeting. The Board agreed to appoint a Committee of the Whole for the Budget Committee and to hold the Budget Committee Meeting at 6:30 P.M. followed by the regular July 15th Board meeting at 7:30 P.M.

Annual Raise—Brandon Binetti—
Trustee Magnelli moved, seconded by Trustee Magnuson THAT BRANDON BINITTI’S SALARY BE INCREASED FROM $61,800 TO $63,654. A roll call vote was taken and the results were as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Personnel Changes—
Larissa Pepke, Tech Clerk, resigned. Her last day was June 3, 2021. Jorge Perez, Children’s Librarian, resigned. His last day was June 8, 2021.

Review Minutes of Closed Sessions—
The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February 21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005; October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013, November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July 17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21, 2016, October 20, 2016, December 15, 2016 (1), December 15, 2016 (2)March 16, 2017. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1). The Board reviewed and it was recommended that the minutes of the closed session on December 10, 2020 be opened. The Board also reviewed the minutes of the closed session held April 21, 2016, November 15, 2018, and June 20, 2019. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3) The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19, March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29, 2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6) The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August 14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, and February 19, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District. 5ILCS 120.2 (C) (11). The Board also reviewed the minutes of closed session held May 17, 2018, August 16, 2018, and October 18, 2018, July 18, 2019, October 17, 2019. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employee, students, staff, the public or public property 5ILCS 120.2 (C) (8). Trustee Parent moved, seconded by Trustee Magnuson, TO KEEP THE CLOSED SESSIONS CLOSED AND TO OPEN THE CLOSED SESSION 5ILCS 120.2 (C) (1) DECEMBER 10, 2020, DIRECTOR WITTMANN’S ANNUAL REVIEW. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried.

Any Other Business—
None.

FRIENDS OF THE LIBRARY UPDATE

Trustee Parent reported that they will have their July 24 book sale and their July meeting will take place outdoors. Director Wittmann advised that they could use the library’s tent for the meeting.

LIBRARY DIRECTOR’S REPORT 

Director Wittmann reported that she was notified that former patron Evelyn Dollard, who was dear to many at the Library, passed away. Her daughter thanked the library for everything they did for her mother and that the library made an impact on her. Trustee Magnuson asked if some part of the audio collection could honor her.

COMMUNICATIONS

A card from Mary Jo Msall, thanking the Board members for their generosity in dealing with all pandemic issues.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Parent moved, seconded by Trustee Magnelli, THAT THE MEETING BE ADJOURNED. A Roll Call vote on the motion was taken and the results are as follows: AYES Braun, Magnuson, Magnelli, Ringelstein, Parent. NAYS None. ABSENT Ross. The motion carried. The meeting was adjourned at 8:25 P.M.

Categories: Board Documents.