The Regular Meeting of the Eisenhower Public Library District Board of Trustees March 17, 2022.
CALL TO ORDER
President Braun called the meeting to order at 7:33 P.M.
ROLL CALL
Present: Magnuson, Parent, Magnelli, Ross, Krebs, Braun.
Absent: Ringelstein.
Also Present: McPhillips, Bacarella, Furfori, Stam, Sciaccotta, V. Bitters.
COVID DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
No visitors were present.
PUBLIC COMMENT
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 17, 2022 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
FINANCIAL REPORT
Dan McPhillips advised that we are on target with our spending and slightly under spent. The tax money is coming in.
APPROVAL OF CURRENT BILLS
Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 29125 THROUGH 29181 TOTALING $78,968.64 FOR THE MONTH OF MARCH; MANUAL PAYMENTS TOTALING $12,586.98 FOR THE MONTH OF FEBRUARY; MANUAL CHECK 29124 IN THE AMOUNT OF $1,255.01 FOR THE MONTH OF FEBRUARY; FEBRUARY NET WAGES TOTALING $113.145.83; FEBRUARY PAYROLL TAXES IN THE AMOUNT OF $47,119.13; AND FEBRUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,639.09. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
COMMITTEE REPORTS
There were no committee reports.
UNFINISHED BUSINESS
Norridge Kindness Day—
The library has everything ready for Norridge Kindness Day.
Roof Removal and Replacement-All American Exterior Solutions—
The claims adjuster reported on March 1, 2022 that we should proceed with signing the contract and having the work scheduled ASAP. Director Wittmann signed the AIA and Trustee Braun and Trustee Magnuson signed the riders to the contract. We received the fully executed contract from All American Exterior Solutions on Friday 3/11/2022. All American Exterior Solutions advised that they are anticipating materials for a May delivery. Once the materials are in, they will let us know when they will start the roof replacement.
Strategic Planning—Vision Statement—
Trustee Magnuson went over the draft Vision Statement with the Board. There were a few grammatical errors. The Trustees all agreed that they would like it posted somewhere in the Library and on the website. Trustee Magnuson recommended having the vision statement printed out on a poster board with the backdrop representing the windows of the library and each statement printed in each section of the window. Julie Stam is going to pull up the newest census data. Trustee Magnuson will discuss those changes with Director Wittmann. Trustee Ross moved, seconded by Trustee Krebs, TO APPROVE THE VISION STATEMENT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried
NEW BUSINESS
Close the Library on Friday, June 17, 2022 for a Staff In-Service Day—
Dan McPhillips advised that staff would go over the emergency procedures during the in-service. Jennifer Furfori, who is also an EMT, will train the staff on how to use the defibrillators. We will review the emergency plan for tornadoes, disasters, and Code Adam. Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE TO CLOSE THE LIBRARY ON FRIDAY, JUNE 17, 2022 FOR A STAFF IN-SERVICE DAY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
Open Library Early for Kids World Program—
Dan reported that Kids World would like to open the library early on one Sunday each month for an Adaptive Hour program. This would entail opening Kids World to pre-registered patrons. Children with disabilities or diagnoses would be able to come in with their parents and friends to use the Kids World department. They will be able to participate in sensory-based program. This will be opened only to residents. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE OPENING LIBRARY EARLY FOR KIDS WORLD PROGRAM. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
Benches for Patio—
The Board looked over two different styles of benches provided by Director Wittmann. The daughter of Don Tworek, a frequent visitor to the library who passed away, contacted us. They want to donate $5,000 in his name and maybe dedicate a bench or reading area and have a plaque installed. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE TO PURCHASE THREE OF THE READING BENCHES BY KEYSTONE RIDGE DESIGNS FOR THE PATIO. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
Chess Table—
Director Wittmann provided three quotes for chess tables. The tables will be placed in the courtyard on the corner of Wilson and Oketo. She recommended they purchase two tables. Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE TO PURCHASE TWO OF THE BEACON HILL CHESS TABLES WITH SWIVEL SEATS FROM ANOVA. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
Anne Roberts Landscape Maintenance Proposal—
Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE ANNE ROBERTS LANDSCAPE MAINTENANCE PROPOSAL. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
Personnel Changes—
Tech Clerk Han Huie resigned. Her last day was Thursday, March 10, 2022.
Any Other Business—
Trustee Magnuson wanted to know how the car ended up on the boulder. Dan reported that the patrons had just left the library and they put a book on the dashboard and it slipped and wedged in the steering wheel. They reported they could not turn the steering wheel so in order to avoid hitting anything they went onto the boulder.
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported on the Friends. They had their quarterly meeting on March 16, 2022. She advised that she had to renew her membership for them to have a quorum. They discussed Norridge Kindness day. The Friends of the Library will have a kids book giveaway table at the Library’s Makers Market on April 23. They discussed changing the voting procedures in their bylaws. Elections are coming up. President, Secretary and Director Position are up. Dawn Parent cannot be President again because she served two terms already. There will be a book sale on June 30. The rain date is August 6. There was a discussion of donations and future book sales. They discussed having quarterly book sales. They asked if the Café space could be used for book sales. A fall book sale would be discussed in June. The emergency fund would be increased; they will discuss it at their June 15 meeting. Trustee Parent discussed the book room and he commented that due to ventilation and space, the room has not aged very well. He wanted to know how we could make it more comfortable for the public to go in and he mentioned that maybe they should look at a different room with better ventilation and space. The Board would like to revisit this.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Dan McPhillips reported that there was a domestic dispute between a mother and teenage child in the parking lot. There was another incident of a child who had a medical emergency in Circulation Services.
COMMUNICATIONS
A FOIA request was received on February 26, 2022 from Smart Procure requesting any and all purchasing records from 11/19/2021 to current.
Letter from U.S. Bank that U.S. Bank National Associated has decided to reposition the legal entity used for its U.S. based Global Corporate Trust business as of January 29, 2022.
Letter from U.S. Bank providing notice that the paying agent services will be assigned to and provided by U.S. Bank Trust Company, National Association.
Thank you letter from the Brown Family.
Letter from the African American Contractors Association inviting the Board to this 28th Annual Membership/Awards reception on Wednesday, April 13, 2022.
ANNOUNCEMENTS
Happy Birthday to Trustee Magnuson.
Trustee Braun thanked Trustee Magnuson for her hard work on the Vision Statement and strategic planning.
Trustee Magnelli asked about the donation of tools and potentially checking out tools out to patrons. He wants us to put a list together of potential tools to purchase. He would like to discuss this again. He said other libraries have different power tools, wrenches, screwdrivers, etc. that are available for circulation.
Trustee Krebs advised that maybe we could purchase tool kits for circulation. Trustee Magnuson advised that having basic home maintenance programs would be great also.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Krebs, Braun. NAYS None. ABSENT Ringelstein. The motion carried.
The meeting was adjourned at 8:34 P.M.
