Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

March 21, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees March 21, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Parent, Magnelli, Ringelstein, Ross, Krebs, Braun.
Absent:
Also Present: Wittmann, Bacarella, V. Bitters, Blubaugh, Furfori, McPhillips, Sciaccotta, Stam, Tomzik.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good. We started to receive the tax money.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD FEBRUARY 15, 2024 BE APPROVED. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 15, 2024 BE APPROVED. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

The Decennial meeting will meet next month. Trustee Krebs is going to interview John Musker for the Island Within A City book. Director Wittmann invited the Island Within A City Committee members to Basecamp. She advised that she created a document with the editors they reached out to a few years ago.

UNFINISHED BUSINESS

Community Kindness Day—
Trustee Ringelstein asked if the library was going to create a flyer. Director Wittmann advised that they could create a flyer with the things the library will be offering for Kindness Day. Trustee Ringelstein would like to post it and pass it out.

NEW BUSINESS

Anne Roberts Landscape Maintenance Proposal—
Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE ANNE ROBERTS LANDSCAPE MAINTENANCE PROPOSAL. A voice vote was taken and the motion carried.

Behavior Policy Revision—
The attorney reviewed the revised policy and changes were made with his edits. Most of the changes were pertaining to children’s behavior in the library. Dan advised that there is a group of children who are rowdy and they have been asked to leave the library a few times. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE BEHAVIOR POLICY REVISION. A voice vote was taken and the motion carried.

Programmer & Presenter Agreement/Contract—
Director Wittmann advised that the creating of the Programmer & Presenter agreement came up when they were discussing first amendment audits. People have the right to record no matter what the program is. The attorney reviewed the document. It is more of an agreement than a contract. Trustee Parent recommended that “contract” be dropped from the title. Director Wittmann will make the changes as requested by Trustee Parent. The Board will vote on it next month.

Social Worker Job Description—
Director Wittmann reported that she convened a committee made up of department heads in order to draft a job description and hiring rubric. The committee members are Ellen Bacarella, Penny Blubaugh, Tiffany Lewis, Dan McPhillps, Tony Sciaccotta, Julie Stam and Peggy Tomzik. They should have a proposed job description for the Board to review by the April meeting. The committee will meet again next Thursday.

Disposal of Surplus Library Personal Property—
Trustee Krebs, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Proposal for Table and Chair Set- Keystone Ridge Designs—
Director Wittmann asked the Board to approve the purchase of a table and chair set for the northeast corner sitting area, adjacent to the parking lot. The table will be a four-seater. Trustee Magnelli voiced that he was concerned about the table being stolen. Tony will try to find a way to secure it in the ground. Trustee Ross, seconded by Trustee Magnelli, TO APPROVE THE PROPOSAL FROM KEYSTONE RIDGE DESIGNES FOR TABLE AND CHAIR SET. A voice vote was taken and the motion carried.

Proposal for Boiler #2 Teardown—The Hill Group—
Tony explained that it is preventative maintenance, in order to clean it they have to take it all apart. After they clean out all the soot and carbon, they then have to replace some rubber gaskets, flanges, flame sensors, and ignitors. Then once it is back together, they have to tune it up. It will take around 3 days. Boiler number 1 was cleaned a few years ago. Trustee Parent, seconded by Trustee Magnelli, TO APPROVE THE PROPOSAL FROM THE HILL GROUP FOR BOILER #2 TEARDOWN. A voice vote was taken and the motion carried.

Annual Raise-Kevin Christensen, Alyssa Gugliuzza—
Trustee Krebs moved, seconded by Trustee Magnelli, THAT ALYSSA GUGLIUZZA’S HOURLY RATE BE INCREASED FROM $15.54 TO $16.01 AND THAT KEVIN CHRISTENSEN’S HOURLY RATE BE INCREASED FROM $15.46 TO $15.77 EFFECTIVE APRIL 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Library Services Clerk, Christine Adelman will retire on Wednesday, April 3, 2024.
Children’s Librarian, Mary Jo Msall will retire on Friday, May 31, 2024.
Workshop Clerk, Emma Magrady will become a full time Circulation Clerk. Her first day in Library Services will be March 24, 2024.

Any Other Business—
No report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that they had their first meeting for the Community Social Services project. The following people, including herself, attended the meeting: A Social Worker from Union Ridge, all of the School Superintendents, two Harwood Heights Police Officers, the Park District Director, The Norridge Chief of Police, Julie, Ellen, and Dixie. She advised that it is going to be a big project. The next meeting will take place April 22.

COMMUNICATIONS

On February 16, 2024 we received a FOIA request from SmartProcure requesting any and all purchasing records from 11/17/2023 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

On March, 18, 2024 we received a FOIA request from Toshiba Business Solutions requesting our lease and maintenance contracts pertaining to all copier and printer equipment, contracts pertaining to any managed print services program, and the past six months of printer and copier invoices.

ANNOUNCEMENTS

The Library will be closed on Easter Sunday.
The Library will be closed Friday, April 5 for a staff in-service day.
There will be an after-hours staff party on Friday, April 12.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 7:58 P.M.

Categories: Board Documents.

March 21, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees March 21, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Parent, Magnelli, Ringelstein, Ross, Krebs, Braun.
Absent:
Also Present: Wittmann, Bacarella, V. Bitters, Blubaugh, Furfori, McPhillips, Sciaccotta, Stam, Tomzik.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no public comments.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD JANUARY 18, 2024 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good. We started to receive the tax money.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD FEBRUARY 15, 2024 BE APPROVED. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 15, 2024 BE APPROVED. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

The Decennial meeting will meet next month. Trustee Krebs is going to interview John Musker for the Island Within A City book. Director Wittmann invited the Island Within A City Committee members to Basecamp. She advised that she created a document with the editors they reached out to a few years ago.

UNFINISHED BUSINESS

Community Kindness Day—
Trustee Ringelstein asked if the library was going to create a flyer. Director Wittmann advised that they could create a flyer with the things the library will be offering for Kindness Day. Trustee Ringelstein would like to post it and pass it out.

NEW BUSINESS

Anne Roberts Landscape Maintenance Proposal—
Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE ANNE ROBERTS LANDSCAPE MAINTENANCE PROPOSAL. A voice vote was taken and the motion carried.

Behavior Policy Revision—
The attorney reviewed the revised policy and changes were made with his edits. Most of the changes were pertaining to children’s behavior in the library. Dan advised that there is a group of children who are rowdy and they have been asked to leave the library a few times. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE BEHAVIOR POLICY REVISION. A voice vote was taken and the motion carried.

Programmer & Presenter Agreement/Contract—
Director Wittmann advised that the creating of the Programmer & Presenter agreement came up when they were discussing first amendment audits. People have the right to record no matter what the program is. The attorney reviewed the document. It is more of an agreement than a contract. Trustee Parent recommended that “contract” be dropped from the title. Director Wittmann will make the changes as requested by Trustee Parent. The Board will vote on it next month.

Social Worker Job Description—
Director Wittmann reported that she convened a committee made up of department heads in order to draft a job description and hiring rubric. The committee members are Ellen Bacarella, Penny Blubaugh, Tiffany Lewis, Dan McPhillps, Tony Sciaccotta, Julie Stam and Peggy Tomzik. They should have a proposed job description for the Board to review by the April meeting. The committee will meet again next Thursday.

Disposal of Surplus Library Personal Property—
Trustee Krebs, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Proposal for Table and Chair Set- Keystone Ridge Designs—
Director Wittmann asked the Board to approve the purchase of a table and chair set for the northeast corner sitting area, adjacent to the parking lot. The table will be a four-seater. Trustee Magnelli voiced that he was concerned about the table being stolen. Tony will try to find a way to secure it in the ground. Trustee Ross, seconded by Trustee Magnelli, TO APPROVE THE PROPOSAL FROM KEYSTONE RIDGE DESIGNES FOR TABLE AND CHAIR SET. A voice vote was taken and the motion carried.

Proposal for Boiler #2 Teardown—The Hill Group—
Tony explained that it is preventative maintenance, in order to clean it they have to take it all apart. After they clean out all the soot and carbon, they then have to replace some rubber gaskets, flanges, flame sensors, and ignitors. Then once it is back together, they have to tune it up. It will take around 3 days. Boiler number 1 was cleaned a few years ago. Trustee Parent, seconded by Trustee Magnelli, TO APPROVE THE PROPOSAL FROM THE HILL GROUP FOR BOILER #2 TEARDOWN. A voice vote was taken and the motion carried.

Annual Raise-Kevin Christensen, Alyssa Gugliuzza—
Trustee Krebs moved, seconded by Trustee Magnelli, THAT ALYSSA GUGLIUZZA’S HOURLY RATE BE INCREASED FROM $15.54 TO $16.01 AND THAT KEVIN CHRISTENSEN’S HOURLY RATE BE INCREASED FROM $15.46 TO $15.77 EFFECTIVE APRIL 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Library Services Clerk, Christine Adelman will retire on Wednesday, April 3, 2024.
Children’s Librarian, Mary Jo Msall will retire on Friday, May 31, 2024.
Workshop Clerk, Emma Magrady will become a full time Circulation Clerk. Her first day in Library Services will be March 24, 2024.

Any Other Business—
No report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that they had their first meeting for the Community Social Services project. The following people, including herself, attended the meeting: A Social Worker from Union Ridge, all of the School Superintendents, two Harwood Heights Police Officers, the Park District Director, The Norridge Chief of Police, Julie, Ellen, and Dixie. She advised that it is going to be a big project. The next meeting will take place April 22.

COMMUNICATIONS

On February 16, 2024 we received a FOIA request from SmartProcure requesting any and all purchasing records from 11/17/2023 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

On March, 18, 2024 we received a FOIA request from Toshiba Business Solutions requesting our lease and maintenance contracts pertaining to all copier and printer equipment, contracts pertaining to any managed print services program, and the past six months of printer and copier invoices.

ANNOUNCEMENTS

The Library will be closed on Easter Sunday.
The Library will be closed Friday, April 5 for a staff in-service day.
There will be an after-hours staff party on Friday, April 12.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 7:58 P.M.

Categories: Board Documents.