Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

May 16, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 16, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:33 P.M.

ROLL CALL

Present: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent, Krebs.
Absent:
Also Present: McPhillips, Bacarella, Furfori, V. Bitters, Blubaugh, Lewis, Stam, Williams.
Absent: Wittmann.

RECOGNITION OF VISITORS

Social Work Intern Dixie Williams attended the meeting.

PUBLIC COMMENT

There were no comments from the public.

FINANCIAL REPORT

Dan McPhillips advised that the expenditures look good.

APPROVAL OF CURRENT BILLS
& General Obligation Limited Tax Debt Certificate Payments

Trustee Parent, moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 30985 THROUGH 31048 TOTALING $110,775.08 FOR THE MONTH OF MAY; MANUAL PAYMENTS TOTALING $23,368.98 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $130,480.63; APRIL PAYROLL TAXES IN THE AMOUNT OF $54,618.46; CHECKS 30814 30815 30816 30828 30869 30938 30980 VOID; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $13,596.66; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2007B IN THE AMOUNT OF $642,187.50, AND SERIES 2016 IN THE AMOUNT OF $17,072.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Island Within A City Committee—
The committee met earlier in the evening to discuss how to move forward with the book.

UNFINISHED BUSINESS

Social Services Coordinator Job Description—
Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE THE SOCIAL SERVICES COORDINATOR JOB DESCRIPTION. A voice vote was taken and the motion carried.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2024-25 falls on the 3rd Thursday of each month.
Trustee Parent moved, seconded by Trustee Krebs TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2024-25 FISCAL YEAR. A voice vote was taken and the motion carried.

Disposal of Surplus Library Personal Property—
Trustee Magnelli, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

3D Printer Policy—
The Board reviewed the policy. Trustee Parent suggested taking out the pre-determined cost per gram price and replacing it so that it’s written that the price is set at the Library Director’s discretion. Trustee Ringelstein asked where the patrons would get the cost from and they agreed to add to the policy that the cost will be available at Circulation Services. Then the policy would not have to be revised if the cost changes. They will vote on the revised policy at the June meeting.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. This service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2025. Trustee Magnuson moved, seconded by Trustee Ross, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2025. A voice vote was taken and the motion carried.

Six Month Raise—Melissa Bikichky, Eileen Lopez, Emma Magrady—
Trustee Parent, seconded by Trustee Krebs, TO APPROVE MELISSA BIKICHKY’S ANNUAL RATE BE INCREASED FROM $30,127.50 TO $30,730.05, EILEEN LOPEZ’S HOURLY RATE BE INCREASED FROM $15.45 TO $15.91, AND THAT EMMA MAGRADY’S ANNUAL RATE BE INCREASED FROM $30,127.50 TO $31,031.33 EFFECTIVE JUNE 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Valerie Pazos was hired as a full time Circulation Services Clerk. Her first day was Monday, May 6, 2024.. Jason Alan VonGerichten was hired as a full time Technical Services Assistant, his start date will be Monday, June 3, 2024. Natalie Krichbaum and Molly Layton were hired as Social Work Interns. Their start date will be Monday, August 26, 2024.

Any Other Business–
Trustee Parent wants to add to the July agenda discussion of naming a space in the library for Ruth Igoe. Trustee Magnelli also mentioned that maybe they could have Natalie’s rock engraved.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A FOIA request was received on May 16, 2024 from Smart Procure requesting any and all purchasing records from 2/16/2024 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 7:45 P.M.

Categories: Board Documents.

May 16, 2024 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 16, 2024.

CALL TO ORDER

President Braun called the meeting to order at 7:33 P.M.

ROLL CALL

Present: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent, Krebs.
Absent:
Also Present: McPhillips, Bacarella, Furfori, V. Bitters, Blubaugh, Lewis, Stam, Williams.
Absent: Wittmann.

RECOGNITION OF VISITORS

Social Work Intern Dixie Williams attended the meeting.

PUBLIC COMMENT

There were no comments from the public.

FINANCIAL REPORT

Dan McPhillips advised that the expenditures look good.

APPROVAL OF CURRENT BILLS
& General Obligation Limited Tax Debt Certificate Payments

Trustee Parent, moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 30985 THROUGH 31048 TOTALING $110,775.08 FOR THE MONTH OF MAY; MANUAL PAYMENTS TOTALING $23,368.98 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $130,480.63; APRIL PAYROLL TAXES IN THE AMOUNT OF $54,618.46; CHECKS 30814 30815 30816 30828 30869 30938 30980 VOID; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $13,596.66; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2007B IN THE AMOUNT OF $642,187.50, AND SERIES 2016 IN THE AMOUNT OF $17,072.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Island Within A City Committee—
The committee met earlier in the evening to discuss how to move forward with the book.

UNFINISHED BUSINESS

Social Services Coordinator Job Description—
Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE THE SOCIAL SERVICES COORDINATOR JOB DESCRIPTION. A voice vote was taken and the motion carried.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2024-25 falls on the 3rd Thursday of each month.
Trustee Parent moved, seconded by Trustee Krebs TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2024-25 FISCAL YEAR. A voice vote was taken and the motion carried.

Disposal of Surplus Library Personal Property—
Trustee Magnelli, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

3D Printer Policy—
The Board reviewed the policy. Trustee Parent suggested taking out the pre-determined cost per gram price and replacing it so that it’s written that the price is set at the Library Director’s discretion. Trustee Ringelstein asked where the patrons would get the cost from and they agreed to add to the policy that the cost will be available at Circulation Services. Then the policy would not have to be revised if the cost changes. They will vote on the revised policy at the June meeting.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. This service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2025. Trustee Magnuson moved, seconded by Trustee Ross, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2025. A voice vote was taken and the motion carried.

Six Month Raise—Melissa Bikichky, Eileen Lopez, Emma Magrady—
Trustee Parent, seconded by Trustee Krebs, TO APPROVE MELISSA BIKICHKY’S ANNUAL RATE BE INCREASED FROM $30,127.50 TO $30,730.05, EILEEN LOPEZ’S HOURLY RATE BE INCREASED FROM $15.45 TO $15.91, AND THAT EMMA MAGRADY’S ANNUAL RATE BE INCREASED FROM $30,127.50 TO $31,031.33 EFFECTIVE JUNE 1, 2024. A voice vote was taken and the motion carried.

Personnel Changes—
Valerie Pazos was hired as a full time Circulation Services Clerk. Her first day was Monday, May 6, 2024.. Jason Alan VonGerichten was hired as a full time Technical Services Assistant, his start date will be Monday, June 3, 2024. Natalie Krichbaum and Molly Layton were hired as Social Work Interns. Their start date will be Monday, August 26, 2024.

Any Other Business–
Trustee Parent wants to add to the July agenda discussion of naming a space in the library for Ruth Igoe. Trustee Magnelli also mentioned that maybe they could have Natalie’s rock engraved.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A FOIA request was received on May 16, 2024 from Smart Procure requesting any and all purchasing records from 2/16/2024 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 7:45 P.M.

Categories: Board Documents.