The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 18, 2023.
CALL TO ORDER
President Braun called the meeting to order at 7:45 P.M.
ROLL CALL
Present: Magnelli, Braun, Magnuson, Ringelstein, Parent, Krebs.
Absent: Ross.
Also Present: Wittmann, Bacarella, Furfori, Stam, Tomzik, V. Bitters.
Also Present Electronically: Clark.
RECOGNITION OF VISITORS
There were no visitors present.
PUBLIC COMMENT
There were no public comments.
APPROVAL OF MINUTES
Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD APRIL 20, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Krebs moved, seconded by Trustee Magnelli, THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 20, 2023 BE APPROVED. A voice vote was taken and the motion carried.
ELECTION REPORT
Consolidated Election—
The Cook County Clerk canvassed and posted the Official Certificate of Results for the April 4, 2023. Consolidated Election as follows: Mark Braun 32.75% with 1,345 of the votes, Janice Magnuson 33.16% with 1,362 of the votes, Peter Magnelli 34.09% with 1,400 of the votes, and Mary Krebs 100% with 1,549 of the votes. President Braun appointed Trustee Parent as President Pro Tem.
ADJOURNMENT
Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED SINE DIE. A voice vote was taken and the motion carried. The meeting was adjourned sine die at 7:48 P.M.
The Reorganization Meeting of the Eisenhower Public Library District Board of Trustees May 18, 2023.
CALL TO ORDER
Trustee Parent, serving as President Pro Tem, called the meeting to order at 7:49 P.M.
OATHS OF OFFICE
Trustee Ringelstein, administered the Oath of Office to newly reelected Trustee Magnuson, Trustee Braun, Trustee Magnelli, and Trustee Krebs. The Board extended their congratulations them.
ROLL CALL
Present: Magnelli, Braun, Magnuson, Ringelstein, Parent, Krebs.
Absent: Ross.
Also Present: Wittmann, Bacarella, Stam, Tomzik, V. Bitters, Furfori.
Also Present Electronically: Clark.
ELECTION OF OFFICERS
President, Vice President, Treasurer, Secretary—
President—
Trustee Magnuson NOMINATED TRUSTEE BRAUN TO SERVE AS PRESIDENT. Trustee Ringelstein seconded the motion. As there were no other nominations, the nominations were closed.
Trustee Braun would like to keep the current roster of officers the same as last year. Trustee Ringelstein moved, seconded by Trustee Krebs, THAT THE CURRENT OFFICERS BE RETAINED AND BECOME THE ELECTED SLATE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried. Congratulations to our new officers.
FINANCIAL REPORT
Director Wittmann advised that we are on target with our spending. We are at or under budget and we collected a lot of tax money. We lost a few long-term employees so salaries are a little under budget and we were a little conservative with our spending at the beginning of the fiscal year. The newsletter account will be a bit overspent but still under the appropriation. We received a lot of interest and personal property replacement tax. We will not get nearly as much in personal property replacement tax next year. We received most of the tax money. Trustee Magnelli asked if we should look into refinancing the bonds. Director Wittmann will talk with Jamie Rachlin about that.
APPROVAL OF CURRENT BILLS
Trustee Magnelli moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 30069 THROUGH 30145 TOTALING $334,589.21 FOR THE MONTH OF MAY; MANUAL CHECKS 30063 through 30068 TOTALING $3,004.95 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $14,940.96 FOR THE MONTH OF APRIL; CHECKS 29604 29822 VOID; APRIL NET WAGES TOTALING $111,889.32; APRIL PAYROLL TAXES IN THE AMOUNT OF $47,561.18; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,015.90 AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $377,400.00, SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $233,964.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.
COMMITTEE REPORTS
The Decennial Committee—
The committee will meet again August 17, 2023 at 6:30 P.M.
UNFINISHED BUSINESS
NEW BUSINESS
Schedule of Board Meeting Dates—
The proposed schedule for 2023-24 will be on the third Thursday of the month. Trustee Magnuson moved, seconded by Trustee Krebs, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2023-2024 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.
Virtual Meetings—
We no longer have to provide virtual meetings, but we can still provide them. The Board all agreed that they should still offer virtual meetings. The best practice would be to record the meetings and we would retain the recordings. Trustee Parent asked if the library is using zoom or zoom gov. He said it may be a better deal having a government zoom account. Director Wittmann advised that she would look into it.
PNH Computer Services Techsavant Service and Support Contract—
Director Wittmann advised that this would be to engage with PNH and Techsavant for service hours on a limited basis for the next year and it accounts for a few large-scale projects we would need their help. We are looking to replace the phone system. Trustee Parent moved, seconded by Trustee Magnelli, TO APPROVE THE PHN COMPUTER SERVICES TECHSAVANT SERVICE AND SUPPORT CONTRACT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.
ILLINET/OCLC Services Renewal Agreement—
Director Wittmann advised that she is still waiting to receive the agreement. ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database, which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2024. Trustee Krebs moved, seconded by Trustee Magnuson, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2024. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnelli, Ringelstein, Magnuson, Parent, Krebs, Braun. NAYS None. ABSENT Ross. The motion carried.
Personnel Changes—
There were no changes.
Any Other Business—
Trustee Magnuson spoke with Frank Avino, and he advised that Norridge celebrating their 75th anniversary with a four-day carnival and he would like the Library to participate. Director Wittmann advised that Julie was already on it and that we already purchased a banner and made purchased a sponsorship to go on a bandstand banner.
FRIENDS OF THE LIBRARY UPDATES
Julie reported that their next meeting is June 21 at 6:00 P.M. Lisa still comes on Tuesdays and works in the book room for about an hour.
LIBRARY DIRECTOR’S REPORT
Director Wittmann reported that she received two applications for the Social Worker internship. She advised that Trustee Ringelstein is helping her create a hiring rubric for the internship position. The window washing is complete. The movers are coming on Monday to move the furniture out of the second-floor offices. The in-service day will be next Friday. An officer may attend to conduct Narcan training. She is starting the budget.
COMMUNICATIONS
Thank you note from the family of Edward Bartosch. Thank you letter from The Art Institute of Chicago. Thank you letter from Aarushi Shandilya.
ANNOUNCEMENTS
There were no announcements.
ADJOURNMENT
Trustee Parent moved, seconded by Trustee Krebs, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:21 P.M.
