A Special Meeting of the Eisenhower Public Library District Board of Trustees Decennial Committee May 18, 2023. A Special Meeting of the Eisenhower Public Library District Board of Trustees Decennial Committee May 18, 2023.
CALL TO ORDER
President Braun, called the meeting to order at 7:08 P.M.
Present: Magnelli, Magnuson, Ringelstein, Parent, Krebs, Braun.
Also Present: Wittmann, Bacarella, R. Massaro, M. Tomzik (7:10 P.M.), Stam (7:26 P.M.), P. Tomzik (7:28 P.M.), V. Bitters (7:34 P.M.).
RECOGNITION OF VISITORS
There were no visitors.
There were no public comments.
Formation of the Committee—
President Braun appointed Library Resident Molly Tomzik, Library Resident Richard Massaro, and Business Manager Ellen Bacarella to the committee.
Scope of Committee and Responsibly—
Director Wittmann went over the scope and responsibility of the committee. They went over the statute. She reported that there were a few main things that the committee needed to accomplish. They need to form the committee, study of the governmental unit’s governing statues, ordinances, rules, etc. (see sec 15 of the statute), and collect data and create a report. The report will be submitted to cook county and have a copy available for the public. Then the committee has to be dissolved and it will have to be done again in 10 years. A template report was created by Ancel Glink at the request of Rails. Director Wittmann started completing the report. Trustee Parent had two specific proposals for research. One quantitative and one qualitative. He thinks they should start with the Laconi survey. He thinks they should look at a statistical regression on the Library’s expenses as compared to other variables they think are relevant to the patron population and staff size. He said that they should look at expense vs things that should drive expense, like patron population. In order to collect qualitative data, he thinks there should be some sort of patron satisfaction survey to see how we are doing. He said that positive feedback can be seen as proof of efficient use of resources. Director Wittmann said that she is hesitant to extend resources to collect data for an efficiency report, noting that conducting effective surveys can be costly and time intensive. Rich asked who would ultimately see the report. Director Wittmann advised that the county will get a copy of it. He thinks instead of spending a lot of time on personnel and money that they should keep it as simple as possible. Director advised that they have to review all of the statutes, ordinances, rules, procedures, powers, jurisdiction, shared services, intergovernmental agreements, collect data, etc. need to be reviewed. She thinks they are talking about fiscal efficiency more than processes. Director Wittmann advised she could do a survey of the Laconi libraries of a similar size. Trustee Braun thinks we should get this done quickly and efficiently. He said we rarely get responses from the population when conduction surveys. Director Wittmann thinks they should conduct a survey but in the context of the strategic plan. She said we could do an “in house” survey. Director Wittmann stressed that the report template was created by the law firm Ancel Glink. She said they should evaluate how they could become more efficient as a library and make better use of the dollars they have and how they can consolidate efforts in order not to have so many redundancies. The committee discussed a few of the items in the survey template and how they would respond to the questions. There are things that they all have to review. The committee has to complete their OMA training. The Committee will review the Public Library District Statute, the bylaws, and some articles that cover governmental efficiencies. Director Wittmann will send links of the statutes to the Committee members.
Report Information and Assignment—
Next Meeting Date—
The committee will meet again before the August 17, 2023 regular board meeting at 6:30 P.M.
There were no community members in attendance.
Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The Committee Meeting was adjourned at 7:41 P.M.