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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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May 19, 2022 Board of Trustees Minutes

by | May 21, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 19, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Lewis, Sciaccotta.
Also Present Electronically: Clark.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 16, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are at or under all with our expenditures and we have received most of our tax money.

APPROVAL OF CURRENT BILLS & GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE PAYMENTS

Trustee Krebs, moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 29255 THROUGH 29317 TOTALING $323,806.43 FOR THE MONTH OF MAY; MANUAL CHECKS 29249 THROUGH 29252 TOTALING $10,107.71 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $15,513.30 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $111,342.38; APRIL PAYROLL TAXES IN THE AMOUNT OF $46,720.17; VOID CHECK 29133; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,283.11; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $400,100.00 AND SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $200,548.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Island Within A City Committee—
The committee met earlier in the evening to discuss how to move forward with the book.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2022-23 falls on the 3rd Thursday of each month except August will be on the 2nd Thursday due to the tentative budget public inspection posting requirements. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2022-23 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

PNH Computer Services/Techsavant Inc. Extension of Contract—
Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE PNH COMPUTER SERVICES/TECHSAVANT INC. EXTENSION OF CONTRACT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2023. Trustee Parent moved, seconded by Trustee Krebs, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
Circulation Services Clerk Angelica Moreno has resigned; her last day will be May 26, 2022.

Any Other Business–
No Report.

FRIENDS OF THE LIBRARY UPDATES

Trustee Parent reported that they are having a summer book sale on July 30 from 11 A.M. to 3 P.M. Bags will be sold for $5.00 and they will come with a free membership. The rain date is Aug. 6. Their next meeting will take place on July 20 at 6 P.M. They will discuss the FY23 budget and office nominations at that meeting.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported that the scooter is here and she tested it out. She advised that they would make sure it stays at pedestrian speed. She is working on a legal document/waiver that would be required for those who wanted to use it. The Narcan doses are here. The roof project is going really well. She reported that the parking blocks would be installed soon.

COMMUNICATIONS

Letter from the State of Illinois House of Representative Brad Stephens thanking Julie Stam for attending and participating in his Senior Fair. Letter from the Art Institute of Chicago thanking the library for their support.

ANNOUNCEMENTS

Trustee Ringelstein asked about the Rainbow cone truck. Jennifer and Tiffany reported that Kids World was having a program on June 4 from 11 A.M. to 2 P.M. where kids and adults would receive a free Rainbow cone if they registered for summer reading.

Trustee Parent asked Director Wittmann if she knew who would be attending the Members day at the Art Institute. Director Wittmann responded that she did not know because RSVPs are not required. Staff members and Trustees just need to go to the museum on that day and show ID to get in. Member’s day at the Art Institute will take place on June 18 from 11 A.M. to 4 P.M.

Trustee Parent thanked Director Wittmann and Ellen for the Allegretti donuts.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 7:49 P.M.

Categories: Board Documents.

May 19, 2022 Board of Trustees Minutes

by | May 21, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 19, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Lewis, Sciaccotta.
Also Present Electronically: Clark.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 16, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are at or under all with our expenditures and we have received most of our tax money.

APPROVAL OF CURRENT BILLS & GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE PAYMENTS

Trustee Krebs, moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 29255 THROUGH 29317 TOTALING $323,806.43 FOR THE MONTH OF MAY; MANUAL CHECKS 29249 THROUGH 29252 TOTALING $10,107.71 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $15,513.30 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $111,342.38; APRIL PAYROLL TAXES IN THE AMOUNT OF $46,720.17; VOID CHECK 29133; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,283.11; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $400,100.00 AND SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $200,548.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Island Within A City Committee—
The committee met earlier in the evening to discuss how to move forward with the book.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Schedule of Board Meeting Dates—
The proposed schedule for 2022-23 falls on the 3rd Thursday of each month except August will be on the 2nd Thursday due to the tentative budget public inspection posting requirements. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2022-23 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

PNH Computer Services/Techsavant Inc. Extension of Contract—
Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE PNH COMPUTER SERVICES/TECHSAVANT INC. EXTENSION OF CONTRACT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2023. Trustee Parent moved, seconded by Trustee Krebs, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2023. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Personnel Changes—
Circulation Services Clerk Angelica Moreno has resigned; her last day will be May 26, 2022.

Any Other Business–
No Report.

FRIENDS OF THE LIBRARY UPDATES

Trustee Parent reported that they are having a summer book sale on July 30 from 11 A.M. to 3 P.M. Bags will be sold for $5.00 and they will come with a free membership. The rain date is Aug. 6. Their next meeting will take place on July 20 at 6 P.M. They will discuss the FY23 budget and office nominations at that meeting.

LIBRARY DIRECTOR’S REPORT

Director Wittmann reported that the scooter is here and she tested it out. She advised that they would make sure it stays at pedestrian speed. She is working on a legal document/waiver that would be required for those who wanted to use it. The Narcan doses are here. The roof project is going really well. She reported that the parking blocks would be installed soon.

COMMUNICATIONS

Letter from the State of Illinois House of Representative Brad Stephens thanking Julie Stam for attending and participating in his Senior Fair. Letter from the Art Institute of Chicago thanking the library for their support.

ANNOUNCEMENTS

Trustee Ringelstein asked about the Rainbow cone truck. Jennifer and Tiffany reported that Kids World was having a program on June 4 from 11 A.M. to 2 P.M. where kids and adults would receive a free Rainbow cone if they registered for summer reading.

Trustee Parent asked Director Wittmann if she knew who would be attending the Members day at the Art Institute. Director Wittmann responded that she did not know because RSVPs are not required. Staff members and Trustees just need to go to the museum on that day and show ID to get in. Member’s day at the Art Institute will take place on June 18 from 11 A.M. to 4 P.M.

Trustee Parent thanked Director Wittmann and Ellen for the Allegretti donuts.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 7:49 P.M.

Categories: Board Documents.