The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 20, 2021
CALL TO ORDER
President Braun called the meeting to order at 7:33 P.M.
ROLL CALL
Present Electronically: Magnelli, Braun, Magnuson, Ross, Ringelstein, Parent.
Absent:
Also Present Electronically: Wittmann, Bacarella, Stam, Tomzik, Clark, Blubaugh.
DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
There were no visitors.
PUBLIC COMMENT
There were no public comments.
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 15, 2021 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
ELECTION REPORT
Consolidated Election—
The Cook County Clerk canvassed and posted the Official Certificate of Results for the April 6, 2021 Consolidated Election as follows: Gary Ross, 1,226 votes with 100% of the votes.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED SINE DIE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried. The meeting was adjourned sine die at 7:37 P.M.
The Reorganization Meeting of the Eisenhower Public Library District Board of Trustees May 20, 2021
CALL TO ORDER
Trustee Braun, serving as President, called the meeting to order at 7:37 P.M.
DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
OATHS OF OFFICE
Trustee Magnuson, serving as Secretary administered the Oath of Office to newly elected Trustee Ross. The Board extended their congratulations to him.
ROLL CALL
Present Electronically: Magnelli, Braun, Ross, Magnuson, Ringelstein, Parent.
Absent:
Also Present Electronically: Wittmann, Bacarella, Stam, Tomzik, Clark, Blubaugh.
ELECTION OF OFFICERS
President, Vice President, Treasurer, Secretary—
President—
Trustee Ross NOMINATED TRUSTEE BRAUN TO SERVE AS PRESIDENT. Trustee Magnuson seconded the motion. As there were no other nominations, the nominations were closed.
Trustee Braun would like to keep the current roster of officers the same as last year.
Trustee Ross moved, seconded by Trustee Ringelstein, THAT THE CURRENT OFFICERS BE RETAINED AND BECOME THE ELECTED SLATE. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Congratulations to our new officers.
PUBLIC COMMENT
There were no public comments.
FINANCIAL REPORT
Director Wittmann advised that we are on target with our spending. We are at or under budget and we collected a lot of tax money.
APPROVAL OF CURRENT BILLS
Trustee Magnuson asked why there were three Dynegy checks. One of the checks should have been voided. It will be reflected on the next financials.
Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28403 THROUGH 28475 TOTALING $266,448.30 FOR THE MONTH OF MAY; MANUAL CHECKS 28402 TOTALING $1,733.91 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $17,982.92 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $109,580.51; APRIL PAYROLL TAXES IN THE AMOUNT OF $44,681.21; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,274.55 AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $421,100.00, SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $171,868.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
COMMITTEE REPORTS
There were no committee reports.
UNFINISHED BUSINESS
ILLINET/OCLC Services Renewal Agreement—
Director Wittmann advised that she is still waiting to receive the agreement. ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database, which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2022. Trustee Magnelli moved, seconded by Trustee Parent, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2022. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
NEW BUSINESS
Schedule of Board Meeting Dates—
The proposed schedule for 2021-22 will be on the third Thursday of the month, with the exception of the August meeting, which will take place on the second Thursday of the month due to the 30 day posting requirements for the B&A. The meetings will continue to start at 7:30 P.M. Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2021-2022 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Provide Director with the Authority to Suspend the Current Mask Policy if Necessary—
Trustee Ringelstein moved, seconded by Trustee Parent, TO APPROVE TO PROVIDE DIRECTOR WITH THE AUTHORITY TO SUSPEND THE CURRENT MASK POLICY IF NECESSARY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Covid-19 Policy Revision—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE COVID POLICY REVISION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Phase 4 Reopening—
Director Wittmann reported that four study rooms with limitations are now open and only available to Norridge and Harwood Heights residents. People can also extend their computer sessions by two 15-minute increments, up to an hour and a half a day. There are two printing/internet stations for nonresidents available. On June 1, the Library will be open to full hours and staffing with portions of the Library still shut down.
Staff Pay—
Trustee Ross moved, seconded by Trustee Magnuson, TO ALLOW STAFF TO ONLY BE PAID FOR THE HOURS THEY WORK IN THE BUILDING, WITH THE EXCEPTION OF STAFF WHO HAVE THE APPROVAL FROM THEIR MANAGERS TO COMPLETE WORK IN REMOTE LOCATIONS FOR SPECIFIC REASONS, OR AS STIPULATED IN THE EMPLOYEE HANDBOOK. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Telecommuting Policy—
Director Wittmann advised that she is still working on this policy and it is not ready to be reviewed yet.
PNH Computer Services Techsavant Service and Support Contract—
Director Wittmann advised that this would be to engage with PNH and Techsavant for service hours on a limited basis for the next year and it accounts for a few large-scale projects we would need their help. Trustee Parent wanted to know how this would affect the budget. Director Wittmann responded that the majority of the contract would affect next year’s budget, which is not done yet. She will account for this in next year’s budget and it is less than we are paying them now due to the reduced hours. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE THE PHN COMPUTER SERVICES TECHSAVANT SERVICE AND SUPPORT CONTRACT. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Ringelstein, Magnuson, and Parent. NAYS None. ABSENT None. The motion carried.
Trustee Ringelstein left the meeting at 8:04 P.M.
Trustee Vacancy—
Director Wittmann advised that the vacancy does not have to be filled immediately. It could be posted on the bulletin board and they could reach out to people who would be a good fit for the position. August would be a good time to meet with potential candidates. Trustee Parent asked if they could discuss the vacancy in person and then interview people potentially in August. The Board agreed.
Personnel Changes—
There were no changes.
Any Other Business –
There was no other business.
FREINDS OF THE LIBRARY UPDATES
Julie Stam advised they had a quarterly meeting on April 21. There was a quorum so they were able to discuss official business. They discussed the nominating committees, which Trustee Parent is the in charge of. This year the Vice President, Treasurer, and Director positions are open. The people in the Vice President and Treasurer positions can run again for two more years. There was a book sale discussion. They voted to do a small book sale, which would consist of fiction and media. It will take place in the parking lot. They discussed where in the parking lot it will take place and how safe it would be. They discussed the number of volunteers they would need. It will take place from 11-3 on July 24 with a rain date of August 7. The next meeting is July 21 and it may be in person. They also discussed the recruitment of new members. They may create flyers to put in curbside bags. Trustee Parent added that one of the concerns about the book sale location that they discussed was the blind corner at the end of the book drop drive way. He thought this could be a concern of people standing in that lane. Julie advised that the management team would discuss this. The book sale could be moved further north away from the side driveway in the parking lot to keep people safe. The Library will be purchasing a few event tents that could use for the sale.
LIBRARY DIRECTOR’S REPORT
Director Wittmann advised that since the announcement from the CDC regarding the masking recommendations for vaccinated and unvaccinated people, she and the managers are keeping a close attention on what Libraries in the vicinity are doing. Trustee Magnuson advised that she thought we should err on the side of caution. Director Wittmann wants to reevaluate the mask policy in June. Rules could be set up and we need to apply the policies for masks equally. If someone attended the Board meeting, they would be required to wear a mask because we still have a mask policy. She also advised that we could still set up a Zoom meeting in June for those who do not want to attend the Board meeting in person. We will continue to mandate mask wearing in the library until further notice. The FEMA application was submitted and they approved a bit under $4,000.
COMMUNICATIONS
At the virtual staff meet up on April 30, 2021, many staff thanked the Board for all that they have done for them during the pandemic. They were grateful to have received a paycheck and being able to work from home during the shutdown.
FOIA request from Smart Procure requesting all electronic purchasing records from 01/31/2021 to current.
Letter from the Office of the State’s Attorney advising the district of illegal rates tax objections. The initial status hearing was scheduled for May 20, 2021 at 1:30 p.m.
ANNOUNCEMENTS
There were no announcements.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnelli, Ross, Magnuson, and Parent. NAYS None. ABSENT Ringelstein. The motion carried. The meeting was adjourned at 8:30 P.M.
