Closed July 4th & 5th for Independence Day

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

May 21, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 21, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:33 P.M.

ROLL CALL

Present Electronically: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent.
Absent: Adams.
Also Present Electronically: Wittmann, Bacarella, Stam, Clark, M. Bitters, Clark, Lewis, Tomzik, Bernstein (7:35 P.M.).

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 16, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good. We are either at or under our expenditures. We have collected 99% of our tax receipts.

APPROVAL OF CURRENT BILLS & General Obligation Limited Tax Debt Certificate Payments

Trustee Ringelstein wanted to know what Netflix is used for. Director Wittmann advised that Netflix is on the Rokus which they circulate to residents of Norridge and Harwood Heights. Trustee Ringelstein, moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27507 THROUGH 27548 TOTALING $316,872.59 FOR THE MONTH OF MAY; MANUAL CHECKS 27505 THROUGH 27506 TOTALING $2,136.32 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $11,542.87 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $107,112.04; APRIL PAYROLL TAXES IN THE AMOUNT OF $43.134.46; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,991.87; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $335,750.00 AND SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $248,848.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

COMMITTEE REPORTS

No Reports.

UNFINISHED BUSINESS

No Reports.

NEW BUSINESS

COVID-19 Policy—
Trustee Parent, moved, seconded by Trustee Magnuson, TO APPROVE THE COVID-19 POLICY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

COVID-19 Employee Expense Reimbursement Policy—
Trustee Ross, moved, seconded by Trustee Magnelli, TO APPROVE THE COVID-19 EMPLOYEE EXPENSE REIMBURSEMENT POLICY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Schedule of Board Meeting Dates—
The proposed schedule for 2020-21 falls on the 3rd Thursday of each month except August and December will be on the 2nd Thursday. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2020-21 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Schedule Special Board Meeting for Carpeting Contracts—
Director Wittmann would like to schedule a special board meeting on Thursday, June 4 at 7:30 P.M. in order for the Board to approve a contract for the flooring replacement. Trustee Ross moved, seconded by Trustee Ringelstein, APPROVED TO HOLD A SPECIAL BOARD MEETING ON THURSDAY, JUNE 4 AT 7:30 P.M. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2021. Trustee Magnelli moved, seconded by Trustee Parent, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Personnel Changes—
No Report.

Any Other Business –
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends cancelled their May meeting. Trustee Parent advised that Dawn formed a special Covid-19 committee to figure how the organization will meet the requirements of their bylaws and their regulatory requirements for their remainder of the fiscal year. The committee will meet for the first time on May 22 via Facebook messenger.

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that she and the management team are confident that they are ready for the phase one home delivery the Library will be providing. Some staff will be in the building starting on Tuesday, May 27. Delivery service will start on June 4. Trustee Ringelstein thinks it is amazing and very well thought out. Trustee Braun thinks Director Wittmann is doing an amazing job on this and that the plan is terrific. Trustee Ringelstein asked about the delivery service and how it was decided upon who would be delivering. Director Wittmann advised that it was on a volunteer basis and for each team there are a number of individuals who will deliver. Team A will start the delivery. For each team there are about two to three people who have stepped up to deliver. Trustee Parent asked if we would be using the book bike for the delivery. Director Wittmann advised that maybe the bike would be used. Staff will be paid for their mileage. He also asked what other libraries were doing compared to us. Director Wittmann advised that Chicago Public Library is reopening in early June and their plan is not fleshed out right now. Park Ridge is starting curbside pick-up in June. She advised that we are being a bit more cautious. She does not want to encourage people to leave their houses if they do not have to. Curbside pick-up will begin in early July. Trustee Magnuson wants to know how we will accept returns. Director Wittmann advised that we would not be accepting returns yet. We have to work on checking in the current items. We do not have a lot of places to put the items. It is based on when delivery service will begin. We will send back out of state items starting June 1.

COMMUNICATIONS

Thank you letter from Christina Adelman. Thank you letter from Hayley Rightnowar. Thank you letter from Marie Kowalski. Thank you letter from Karen Roth. Thank you letter from Peggy Tomzik.

Trustee Braun wanted to know if we were going to contact the local press before we open and Julie Stam responded that she has tried contacting them. She advised that she has sent them stories on everything that is being done virtually and they have not shown real interest. Chris Clark is putting something together that will be put out to the public regarding the reopening plan. Staff will be back in the building to acclimate themselves before we prepare for home delivery.

Trustee Magnelli commented that Director Wittmann and staff are doing a great job. He also advised that the Village rejected the Library’s request for parking on Oketo.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried. The meeting was adjourned at 7:59 P.M.

Categories: Board Documents.

May 21, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees May 21, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:33 P.M.

ROLL CALL

Present Electronically: Magnelli, Braun, Ross, Ringelstein, Magnuson, Parent.
Absent: Adams.
Also Present Electronically: Wittmann, Bacarella, Stam, Clark, M. Bitters, Clark, Lewis, Tomzik, Bernstein (7:35 P.M.).

RECOGNITION OF VISITORS

No visitors were present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross THAT THE MINUTES OF THE REGULAR MEETING HELD APRIL 16, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Braun. NAYS None. ABSENT Adams. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are looking good. We are either at or under our expenditures. We have collected 99% of our tax receipts.

APPROVAL OF CURRENT BILLS & General Obligation Limited Tax Debt Certificate Payments

Trustee Ringelstein wanted to know what Netflix is used for. Director Wittmann advised that Netflix is on the Rokus which they circulate to residents of Norridge and Harwood Heights. Trustee Ringelstein, moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27507 THROUGH 27548 TOTALING $316,872.59 FOR THE MONTH OF MAY; MANUAL CHECKS 27505 THROUGH 27506 TOTALING $2,136.32 FOR THE MONTH OF APRIL; MANUAL PAYMENTS TOTALING $11,542.87 FOR THE MONTH OF APRIL; APRIL NET WAGES TOTALING $107,112.04; APRIL PAYROLL TAXES IN THE AMOUNT OF $43.134.46; AND APRIL IMRF GOV ONE DEBIT IN THE AMOUNT OF $19,991.87; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATES – SERIES 2013 IN THE AMOUNT OF $335,750.00 AND SERIES 2007B IN THE AMOUNT OF $17,187.50, AND SERIES 2016 IN THE AMOUNT OF $248,848.00. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

COMMITTEE REPORTS

No Reports.

UNFINISHED BUSINESS

No Reports.

NEW BUSINESS

COVID-19 Policy—
Trustee Parent, moved, seconded by Trustee Magnuson, TO APPROVE THE COVID-19 POLICY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

COVID-19 Employee Expense Reimbursement Policy—
Trustee Ross, moved, seconded by Trustee Magnelli, TO APPROVE THE COVID-19 EMPLOYEE EXPENSE REIMBURSEMENT POLICY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Schedule of Board Meeting Dates—
The proposed schedule for 2020-21 falls on the 3rd Thursday of each month except August and December will be on the 2nd Thursday. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE SCHEDULE OF BOARD MEETING DATES FOR THE 2020-21 FISCAL YEAR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Schedule Special Board Meeting for Carpeting Contracts—
Director Wittmann would like to schedule a special board meeting on Thursday, June 4 at 7:30 P.M. in order for the Board to approve a contract for the flooring replacement. Trustee Ross moved, seconded by Trustee Ringelstein, APPROVED TO HOLD A SPECIAL BOARD MEETING ON THURSDAY, JUNE 4 AT 7:30 P.M. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

ILLINET/OCLC Services Renewal Agreement—
ILLINET/OCLC Services provides group pricing for cataloging and resource sharing for all Illinois libraries as negotiated with OCLC by the Illinois State Library. Director Wittmann advised that this service allows the library to add our holdings to the ILLINET/OCLC database which makes them discoverable to Libraries throughout the country, to request items for Interlibrary Loan from Libraries outside of SWAN, and to draw from the information contained in the database for our own records. This member renewal agreement is for FY2021. Trustee Magnelli moved, seconded by Trustee Parent, TO AUTHORIZE DIRECTOR WITTMANN TO EXECUTE A CONTRACT WITH THE ILLINOIS STATE LIBRARY RENEWING THE ILLINET/OCLC SERVICES PROGRAM AGREEMENT FOR FY2021. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried.

Personnel Changes—
No Report.

Any Other Business –
No Report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends cancelled their May meeting. Trustee Parent advised that Dawn formed a special Covid-19 committee to figure how the organization will meet the requirements of their bylaws and their regulatory requirements for their remainder of the fiscal year. The committee will meet for the first time on May 22 via Facebook messenger.

LIBRARY DIRECTOR’S REPORT

Director Wittmann advised that she and the management team are confident that they are ready for the phase one home delivery the Library will be providing. Some staff will be in the building starting on Tuesday, May 27. Delivery service will start on June 4. Trustee Ringelstein thinks it is amazing and very well thought out. Trustee Braun thinks Director Wittmann is doing an amazing job on this and that the plan is terrific. Trustee Ringelstein asked about the delivery service and how it was decided upon who would be delivering. Director Wittmann advised that it was on a volunteer basis and for each team there are a number of individuals who will deliver. Team A will start the delivery. For each team there are about two to three people who have stepped up to deliver. Trustee Parent asked if we would be using the book bike for the delivery. Director Wittmann advised that maybe the bike would be used. Staff will be paid for their mileage. He also asked what other libraries were doing compared to us. Director Wittmann advised that Chicago Public Library is reopening in early June and their plan is not fleshed out right now. Park Ridge is starting curbside pick-up in June. She advised that we are being a bit more cautious. She does not want to encourage people to leave their houses if they do not have to. Curbside pick-up will begin in early July. Trustee Magnuson wants to know how we will accept returns. Director Wittmann advised that we would not be accepting returns yet. We have to work on checking in the current items. We do not have a lot of places to put the items. It is based on when delivery service will begin. We will send back out of state items starting June 1.

COMMUNICATIONS

Thank you letter from Christina Adelman. Thank you letter from Hayley Rightnowar. Thank you letter from Marie Kowalski. Thank you letter from Karen Roth. Thank you letter from Peggy Tomzik.

Trustee Braun wanted to know if we were going to contact the local press before we open and Julie Stam responded that she has tried contacting them. She advised that she has sent them stories on everything that is being done virtually and they have not shown real interest. Chris Clark is putting something together that will be put out to the public regarding the reopening plan. Staff will be back in the building to acclimate themselves before we prepare for home delivery.

Trustee Magnelli commented that Director Wittmann and staff are doing a great job. He also advised that the Village rejected the Library’s request for parking on Oketo.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT Adams. The motion carried. The meeting was adjourned at 7:59 P.M.

Categories: Board Documents.