Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM
4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

November 16, 2023 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 16, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:40 P.M.

ROLL CALL

Present:  Magnelli, Magnuson, Ross, Ringelstein, Braun, Parent, Krebs. 
Absent: 
Also Present: Wittmann, Bacarella, Blubaugh, Furfori, Lewis, Sciaccotta, Stam.
Present Electronically: Clark.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent asked for the minutes to be amended to read, “Trustee Parent advised that he wanted to amend the policy to prevent it from conflicting with the Board’s actual intentions.” Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 19, 2023 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financials are looking good; we are at or under where we should be in nearly all categories at this point.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson TO APPROVE REGULAR PARKWAY CHECKS 30540 THROUGH 30607 TOTALING $123,807.49 FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $24,312.36 FOR THE MONTH OF OCTOBER; MANUAL CHECK 30532 THROUGH 30539 TOTALING $7,688.47 FOR THE MONTH OF OCTOBER; PETTY CASH CHECK 5033 IN THE AMOUNT OF $139.28 FOR THE MONTH OF OCTOBER; VOIDED CHECKS 30459 30504 30507 30516; OCTOBER NET WAGES TOTALING $114,135,89; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $48,221.81; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,080.38; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $17,187.50. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

The Decennial Committee met to discuss the Decennial report. The Island Within A City Committee meeting will take place December 21, 2023 at 6:30 P.M.

UNFINISHED BUSINESS

FY 2022-2023 Annual Audit—
Director Wittmann reported that the auditors will have the draft audit to us by the end of November and it will be available for the December Board meeting.

Per Capita Grant FY2024—
The Board will review Serving our Public and they will discuss at the December Board meeting.

Employee Handbook-Vacation Policy Revision—
Director Wittmann recommended to the Board to approve the Vacation policy revision. It will go into effect on January 1, 2024. Trustee Ringelstein moved, seconded by Trustee Parent, TO APPROVE THE REVISED VACATION POLICY. A voice vote was taken and the motion carried.

Excess Vacation Time—
Any excess vacation time above and beyond the current Vacation policy must be used by July 1, 2025. After that date the excess time will terminate. Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THAT ANY EMPLOYEE WITH EXCESS VACATION TIME ABOVE AND BEYOND THE CURRENT POLICY MUST BE USED BY JULY 1, 2025, AFTER THAT DATE THE EXCESS VACATION TIME WILL BE TERMINATED. A voice vote was taken and the motion carried.

Security Assessment—
Director Wittmann reported that the Security consultants came and did the security assessment on Thursday, November 9. Tony and she felt it was beneficial and they are waiting for the full report. She said they did a great job and she had realized that she needs to empower the security staff a lot more and that will need some significant training. She received the proposal for the training and she is still reviewing it. She is looking at other training options for price comparison. There will be some kind of training on January 12, 2024. The training will be for all staff.

NEW BUSINESS

Ordinance 2023-4 Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024”—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2022-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024.” A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Close Library on Friday, January 12, 2024 for a Staff In-Service Day—
Director Wittmann would like to close the library in order for staff to receive safety and security training. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE TO CLOSE THE LIBRARY ON FRIDAY, JANUARY 12, 2024 FOR A STAFF IN-SERVICE DAY. A voice vote was taken and the motion carried.

Fish Tank Proposal—Scott’s Aquarium Solutions—
Trustee Magnelli moved, seconded by Trustee Krebs, TO APPROVE THE FISH TANK PROPOSAL FROM SCOTT’S AQUARIUM SOLUTIONS. A voice vote was taken and the motion carried.

Disposal of Surplus Library Personal Property—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form and the 2023 goals. Please return the evaluations to Ellen Bacarella by Thursday, December 11. Trustee Parent asked if there was a way to have the evaluation as an online form or survey (password protected). Stacy and Ellen will look into this.

Personnel Changes—
Emma Magrady and Eileen Lopez were hired as Workshop Clerks they both started on Monday, November 6. Melissa Bikichky was hired as a Circulation Services Clerk, her first day will be November 29, 2023.

Any Other Business—
No Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that we will be purchasing the incident tracker software. There will be a Community Leader’s meeting on December 13. Dixie will be attending along with Director Wittmann and Julie Stam to discuss available services to residents and how we can work together to help residents in need.

COMMUNICATIONS

Thank you note from the Village of Norridge Event Planning committee, thanking the library for the sponsorship.

ANNOUNCEMENTS

Happy Thanksgiving.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:03 P.M.

Categories: Board Documents.

November 16, 2023 Board of Trustees Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 16, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:40 P.M.

ROLL CALL

Present:  Magnelli, Magnuson, Ross, Ringelstein, Braun, Parent, Krebs. 
Absent: 
Also Present: Wittmann, Bacarella, Blubaugh, Furfori, Lewis, Sciaccotta, Stam.
Present Electronically: Clark.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent asked for the minutes to be amended to read, “Trustee Parent advised that he wanted to amend the policy to prevent it from conflicting with the Board’s actual intentions.” Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 19, 2023 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financials are looking good; we are at or under where we should be in nearly all categories at this point.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnuson TO APPROVE REGULAR PARKWAY CHECKS 30540 THROUGH 30607 TOTALING $123,807.49 FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $24,312.36 FOR THE MONTH OF OCTOBER; MANUAL CHECK 30532 THROUGH 30539 TOTALING $7,688.47 FOR THE MONTH OF OCTOBER; PETTY CASH CHECK 5033 IN THE AMOUNT OF $139.28 FOR THE MONTH OF OCTOBER; VOIDED CHECKS 30459 30504 30507 30516; OCTOBER NET WAGES TOTALING $114,135,89; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $48,221.81; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,080.38; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $17,187.50. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

COMMITTEE REPORTS

The Decennial Committee met to discuss the Decennial report. The Island Within A City Committee meeting will take place December 21, 2023 at 6:30 P.M.

UNFINISHED BUSINESS

FY 2022-2023 Annual Audit—
Director Wittmann reported that the auditors will have the draft audit to us by the end of November and it will be available for the December Board meeting.

Per Capita Grant FY2024—
The Board will review Serving our Public and they will discuss at the December Board meeting.

Employee Handbook-Vacation Policy Revision—
Director Wittmann recommended to the Board to approve the Vacation policy revision. It will go into effect on January 1, 2024. Trustee Ringelstein moved, seconded by Trustee Parent, TO APPROVE THE REVISED VACATION POLICY. A voice vote was taken and the motion carried.

Excess Vacation Time—
Any excess vacation time above and beyond the current Vacation policy must be used by July 1, 2025. After that date the excess time will terminate. Trustee Parent moved, seconded by Trustee Krebs, TO APPROVE THAT ANY EMPLOYEE WITH EXCESS VACATION TIME ABOVE AND BEYOND THE CURRENT POLICY MUST BE USED BY JULY 1, 2025, AFTER THAT DATE THE EXCESS VACATION TIME WILL BE TERMINATED. A voice vote was taken and the motion carried.

Security Assessment—
Director Wittmann reported that the Security consultants came and did the security assessment on Thursday, November 9. Tony and she felt it was beneficial and they are waiting for the full report. She said they did a great job and she had realized that she needs to empower the security staff a lot more and that will need some significant training. She received the proposal for the training and she is still reviewing it. She is looking at other training options for price comparison. There will be some kind of training on January 12, 2024. The training will be for all staff.

NEW BUSINESS

Ordinance 2023-4 Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024”—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT ORDINANCE 2022-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024.” A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT None. The motion carried.

Close Library on Friday, January 12, 2024 for a Staff In-Service Day—
Director Wittmann would like to close the library in order for staff to receive safety and security training. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE TO CLOSE THE LIBRARY ON FRIDAY, JANUARY 12, 2024 FOR A STAFF IN-SERVICE DAY. A voice vote was taken and the motion carried.

Fish Tank Proposal—Scott’s Aquarium Solutions—
Trustee Magnelli moved, seconded by Trustee Krebs, TO APPROVE THE FISH TANK PROPOSAL FROM SCOTT’S AQUARIUM SOLUTIONS. A voice vote was taken and the motion carried.

Disposal of Surplus Library Personal Property—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form and the 2023 goals. Please return the evaluations to Ellen Bacarella by Thursday, December 11. Trustee Parent asked if there was a way to have the evaluation as an online form or survey (password protected). Stacy and Ellen will look into this.

Personnel Changes—
Emma Magrady and Eileen Lopez were hired as Workshop Clerks they both started on Monday, November 6. Melissa Bikichky was hired as a Circulation Services Clerk, her first day will be November 29, 2023.

Any Other Business—
No Report.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that we will be purchasing the incident tracker software. There will be a Community Leader’s meeting on December 13. Dixie will be attending along with Director Wittmann and Julie Stam to discuss available services to residents and how we can work together to help residents in need.

COMMUNICATIONS

Thank you note from the Village of Norridge Event Planning committee, thanking the library for the sponsorship.

ANNOUNCEMENTS

Happy Thanksgiving.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:03 P.M.

Categories: Board Documents.