The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 18, 2021
CALL TO ORDER
President Braun called the meeting to order at 7:40 P.M.
ROLL CALL
Present: Magnuson, Ross, Ringelstein, Braun, Parent, Krebs.
Absent: Magnelli.
Also Present: Wittmann, Bacarella, Stam, Tomzik, Lewis, Furfori, V. Bitters.
COVID DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
There were no visitors.
PUBLIC COMMENT
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Krebs moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 21, 2021 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried. Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE SPECIAL MEETING HELD NOVEMBER 6, 2021 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried.
FINANCIAL REPORT
Director Wittmann reported that the financials are looking good. She advised that she met with Jamie Rachlin. He looked at our appropriation and financials and he thought everything looked good. He told Stacy that the Board could pass a resolution requesting the cook county clerk to take the tax abatement adjustment out of specific funds or leave certain funds untouched, like the audit fund.
APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Krebs, THAT REGULAR PARKWAY CHECKS 28857 THROUGH 28928 TOTALING $107,441.91 FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $9,264.08 FOR THE MONTH OF OCTOBER; MANUAL CHECKS 28851 THROUGH 28856 TOTALING $3,048.11 FOR THE MONTH OF OCTOBER; VOIDED CHECKS 28330, 28372, 28435, 28791, 28792, 28817, 28826, 28843; OCTOBER NET WAGES TOTALING $106,504.59; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $44,237.58; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,215.26; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $32,287.50. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried.
COMMITTEE REPORTS
There were no committee reports.
UNFINISHED BUSINESS
FY 2020-2021 Annual Audit—
Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE AUDIT FOR THE 2020-2021 FISCAL YEAR AND TO AUTHORIZE THE LIBRARY DIRECTOR AND THE BUSINESS MANAGER TO SIGN THE LIBRARY’S REPRESENTATION LETTER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried.
Roof Removal and Replacement Bids—All American Exterior Solutions, A-1 Roofing Company, Anthony Roofing, Bennett & Brosseau, Combined Roofing, Olsson Roofing—
The bids were received and opened on Wednesday, November 3. There were six bidders of record, all of which submitted bids. Two of the bids were not properly submitted in accordance with the Instruction to Bidders. The lowest bid was from Olsson Roof and Company but they did not acknowledge addenda 1, nor submit base line material cost. Hutchinson Design Group, Ltd. recommended the Board to consider awarding the bid to the next lowest bidder All American Exterior Solutions. Their base bid was $757,000. Tom Hutchinson with Hutchinson Design Group reported that they are an excellent roofing contractor and have completed numerous projects for them with exceptional results. Trustee Parent moved, seconded by Trustee Krebs, THAT OLSSON ROOFING COMPANY IS NOT A RESPONSIBLE BIDDER BECAUSE THEY FAILED TO COMPLY WITH THE BID SPECIFICATIONS, AND THAT THE BOARD REJECT OLSSON’S BID AND AWARD THE CONTRACT TO ALL AMERICAN EXTERIOR SOLUTIONS, WHICH THE BOARD DETERMINES TO BE THE LOWEST RESPONSIBLE BIDDER, IN ACCORDANCE WITH THE ARCHITECT’S RECOMMENDATION. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried.
Per Capita FY2022—
The Per Capita FY2022 is due on January 15, 2022. The Board read all of Serving Our Public 4.0 Standards for Illinois Public Libraries.
Strategic Planning—
Trustee Magnuson would like to finish the vision Statement. She found a draft of the vision Statement from October of 2019 and distributed it to the Trustees and management team for their review. They made some changes to the vision statement. Trustee Magnuson will adjust the document with the changes and she will distribute it to the Trustees and management team.
Ordinance 2021-4 Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2021 and Ending June 30, 2022”—
Trustee Ross moved, seconded by Trustee Parent, TO ADOPT ORDINANCE 2020-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022.” A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried.
Library Director Succession Plan—
Director Wittmann looked at many succession plans and she wrote a plan that she thought fit the standards of the library. Trustee Magnuson thought that the plan should maybe have a different name. Trustee Parent commented that he thought the plan would work with the current people in those positions but without those people, it may not work. Director Wittmann responded that if any of the staff left their positions they would revisit the plan and that they should go over the plan annually regardless if there is a position change or not. The board will vote on this next month.
Victims’ Economic Security and Safety Act Policy Revision—
The Board reviewed the VESSA policy and they will vote on it next month.
Reader’s Advisory Policy Revision—
The Board reviewed the Reader’s Advisory Policy and they will vote on it next month.
Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form. Please return the evaluations to Ellen Bacarella by Thursday, December 3, 2021.
Personnel Changes—
There were no personnel changes.
Any Other Business—
No Report.
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that their quarterly meeting would take place December 15 via Zoom. Lisa is still working in the book room.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
COMMUNICATIONS
There was no communication.
ANNOUNCEMENTS
Happy Birthday to Trustee Ringelstein. Happy Thanksgiving.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Ringelstein, Parent, Ross, Krebs, Braun. NAYS None. ABSENT Magnelli. The motion carried. The meeting was adjourned at 8:46 P.M.
