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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

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October 15, 2020 Board of Trustees Minutes

by | October 15, 2020

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 17, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ross, Ringelstein, Adams, Parent, Braun.
Absent:
Also Present: Wittmann, Bacarella, Lewis, Stam, Blubaugh, McPhillips.

COVID-19 DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MINUTES OF THE ISLAND WITHIN A CITY MEETING HELD OCTOBER 1, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 17, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 17, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target with our spending and looking good. We still have some tax money coming in. The expenditures are good and we are at or under where we want to be.

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27911 THROUGH 27969 TOTALING $74,424.64 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $10,198.39 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 27897 THROUGH 27910 TOTALING $15,100.32 FOR THE MONTH OF SEPTEMBER; CHECKS 27645, 27787, 27881 VOID; SEPTEMBER NET WAGES TOTALING $105,548.22, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $43,011.53, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,551.28. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

COMMITTEE REPORTS

Director Wittmann reported that the author had contacted library staff with some questions related to the history of the library.

UNFINISHED BUSINESS

FY 2019-2020 Annual Audit—
The fieldwork has been completed and they are finishing off their reports. They were very happy with the Business Office. The draft audit should be available by the November 19 Board meeting.

Covid-19 Policy Revision—
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE COVID-19 POLICY REVISION. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS. None. ABSENT None. The motion carried.

NEW BUSINESS

Truth in Taxation—
Ellen will publish our Truth in Taxation notice this month, which details the amount of the levy we are requesting, and the percentage increase that represents over last year’s extension. Last year’s extension was $4,500,624.94. We are asking for $4,836,372.00. This represents an increase of 7.46001% over last year’s extension. We will publish the notice on November 5 and will hold a Truth in Taxation Public Hearing immediately prior to our November 19h Board meeting.

Snowplowing Proposals-Earth Elements, Rosario Gambino & Son, and Victor’s Landscaping—
Iggy’s is no longer offering snowplowing. Director Wittmann reported that we currently use Earth Elements for our landscaping and their proposal was the lowest. Trustee Magnelli moved, seconded by Trustee Ringelstein, TO APPROVE EARTH ELEMENTS SNOWPLOWING PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS. None. ABSENT None. The motion carried.

Resolution 2020-2, Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Authorizing the Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds with Cook County—
Director Wittmann advised that she was notified that Cook County had made CARES funds available to Libraries to assist with reimbursements of expenditures related to Covid and we are eligible up to $5,000 reimbursement. A motion was made by Trustee Ross, Seconded by TrusteeParent, TO ADOPT RESOLUTION 2020-2, “RESOLUTION OF THE BOARD OF LIBRARY TRUSTEES OF THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, AUTHORIZING THE INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS WITH COOK COUNTY.” A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds—
A motion was made by Trustee Magnuson, Seconded by TrusteeRingelstein, TO APPROVE THE INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Closing Library on Election Day Tuesday, November 3, 2020—
Director Wittmann advised that there is a lawsuit pending asking for clarification on whether or not the statute declaring election day a State holiday applies to libraries. The decision was supposed to be made today, however; the judge came back and said the decision would be made in the next few days. The Trustees all agreed to close the Library on Election Day, November 3, 2020. A motion was made by Trustee Parent, Seconded by TrusteeRingelstein, TO APPROVE CLOSING THE LIBRARY ON ELECTION DAY TUESDAY, NOVEMBER 3, 2020. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Per Capita Grant FY2021—
Just a reminder that the Per Capita Grant for FY2021 is coming up. Director Wittmann advised that we normally had information regarding the Grant, but nothing had come out as of yet. The only thing she heard was that they have to read the full Serving Our Public 4.0. There is a PDF copy available of the new Serving Our Public 4.0 and it would be sent to all the Trustees.

Personnel Changes—
Katherine Danko was hired as Adult Reference Librarian. It is not official as of yet due to the pending background check.

Any Other Business—
Trustee Ross and Trustee Adam’s positions are up for re-election in April. They will both run again to fill their positions.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends have not met. The only thing they have going on is they filed their form with the IRS as a tax-exempt entity. Their next meeting will be in December.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann reported that about 40 school-aged children visited the library at the same time yesterday afternoon. The staff strategized about how to offer school visits during this time. Tiffany Lewis contacted schools and offered options for school visits and book delivery to schools. All of the scarecrow kits are gone and staff are making more kits. We are looking to potentially partner with the Villages to do something for Veteran’s Day. Trustee Parent asked what the nature of the author’s inquiries to the library staff was. Director Wittmann advised that the author emailed Dan McPhillips a few questions about the Friends, Cook Book, and Libros Lege. Dan advised that she asked about services to the visually impaired and the book bike.

COMMUNICATIONS

FOIA request from Norridge resident, Adam Chudzik requesting a copy of the current and previous contract for Laura Enright, any and all invoices for services, including statements of work, and an all payments made including date each check paid since 2017.

ANNOUNCEMENTS

Trustee Magnuson thanked the Board for the fruit arrangement.

ADJOURNMENT

Trustee Ringelstein, moved, seconded by Trustee Ross, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. The meeting was adjourned at 8:01 P.M.

Categories: Board Documents.

October 15, 2020 Board of Trustees Minutes

by | October 15, 2020

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 17, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ross, Ringelstein, Adams, Parent, Braun.
Absent:
Also Present: Wittmann, Bacarella, Lewis, Stam, Blubaugh, McPhillips.

COVID-19 DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MINUTES OF THE ISLAND WITHIN A CITY MEETING HELD OCTOBER 1, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 17, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 17, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that we are on target with our spending and looking good. We still have some tax money coming in. The expenditures are good and we are at or under where we want to be.

APPROVAL OF CURRENT BILLS

Trustee Magnelli moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 27911 THROUGH 27969 TOTALING $74,424.64 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $10,198.39 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 27897 THROUGH 27910 TOTALING $15,100.32 FOR THE MONTH OF SEPTEMBER; CHECKS 27645, 27787, 27881 VOID; SEPTEMBER NET WAGES TOTALING $105,548.22, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $43,011.53, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,551.28. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

COMMITTEE REPORTS

Director Wittmann reported that the author had contacted library staff with some questions related to the history of the library.

UNFINISHED BUSINESS

FY 2019-2020 Annual Audit—
The fieldwork has been completed and they are finishing off their reports. They were very happy with the Business Office. The draft audit should be available by the November 19 Board meeting.

Covid-19 Policy Revision—
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE COVID-19 POLICY REVISION. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS. None. ABSENT None. The motion carried.

NEW BUSINESS

Truth in Taxation—
Ellen will publish our Truth in Taxation notice this month, which details the amount of the levy we are requesting, and the percentage increase that represents over last year’s extension. Last year’s extension was $4,500,624.94. We are asking for $4,836,372.00. This represents an increase of 7.46001% over last year’s extension. We will publish the notice on November 5 and will hold a Truth in Taxation Public Hearing immediately prior to our November 19h Board meeting.

Snowplowing Proposals-Earth Elements, Rosario Gambino & Son, and Victor’s Landscaping—
Iggy’s is no longer offering snowplowing. Director Wittmann reported that we currently use Earth Elements for our landscaping and their proposal was the lowest. Trustee Magnelli moved, seconded by Trustee Ringelstein, TO APPROVE EARTH ELEMENTS SNOWPLOWING PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Ringelstein, Parent, Adams, Braun. NAYS. None. ABSENT None. The motion carried.

Resolution 2020-2, Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Authorizing the Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds with Cook County—
Director Wittmann advised that she was notified that Cook County had made CARES funds available to Libraries to assist with reimbursements of expenditures related to Covid and we are eligible up to $5,000 reimbursement. A motion was made by Trustee Ross, Seconded by TrusteeParent, TO ADOPT RESOLUTION 2020-2, “RESOLUTION OF THE BOARD OF LIBRARY TRUSTEES OF THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, AUTHORIZING THE INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS WITH COOK COUNTY.” A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds—
A motion was made by Trustee Magnuson, Seconded by TrusteeRingelstein, TO APPROVE THE INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Closing Library on Election Day Tuesday, November 3, 2020—
Director Wittmann advised that there is a lawsuit pending asking for clarification on whether or not the statute declaring election day a State holiday applies to libraries. The decision was supposed to be made today, however; the judge came back and said the decision would be made in the next few days. The Trustees all agreed to close the Library on Election Day, November 3, 2020. A motion was made by Trustee Parent, Seconded by TrusteeRingelstein, TO APPROVE CLOSING THE LIBRARY ON ELECTION DAY TUESDAY, NOVEMBER 3, 2020. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried.

Per Capita Grant FY2021—
Just a reminder that the Per Capita Grant for FY2021 is coming up. Director Wittmann advised that we normally had information regarding the Grant, but nothing had come out as of yet. The only thing she heard was that they have to read the full Serving Our Public 4.0. There is a PDF copy available of the new Serving Our Public 4.0 and it would be sent to all the Trustees.

Personnel Changes—
Katherine Danko was hired as Adult Reference Librarian. It is not official as of yet due to the pending background check.

Any Other Business—
Trustee Ross and Trustee Adam’s positions are up for re-election in April. They will both run again to fill their positions.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends have not met. The only thing they have going on is they filed their form with the IRS as a tax-exempt entity. Their next meeting will be in December.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann reported that about 40 school-aged children visited the library at the same time yesterday afternoon. The staff strategized about how to offer school visits during this time. Tiffany Lewis contacted schools and offered options for school visits and book delivery to schools. All of the scarecrow kits are gone and staff are making more kits. We are looking to potentially partner with the Villages to do something for Veteran’s Day. Trustee Parent asked what the nature of the author’s inquiries to the library staff was. Director Wittmann advised that the author emailed Dan McPhillips a few questions about the Friends, Cook Book, and Libros Lege. Dan advised that she asked about services to the visually impaired and the book bike.

COMMUNICATIONS

FOIA request from Norridge resident, Adam Chudzik requesting a copy of the current and previous contract for Laura Enright, any and all invoices for services, including statements of work, and an all payments made including date each check paid since 2017.

ANNOUNCEMENTS

Trustee Magnuson thanked the Board for the fruit arrangement.

ADJOURNMENT

Trustee Ringelstein, moved, seconded by Trustee Ross, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Ringelstein, Magnuson, Parent, Adams. NAYS: None. ABSENT: None. The motion carried. The meeting was adjourned at 8:01 P.M.

Categories: Board Documents.