The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 17, 2024.
CALL TO ORDER
President Braun called the meeting to order at 7:32 P.M.
ROLL CALL
Present: Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun.
Absent:
Also Present: Wittmann, Bacarella, Furfori, Bitters V., Lewis, McPhillips, Stam, Sciaccotta, Layton, Krichbaum, Williams, Haertel (7:50 P.M).
Also Present Electronically: Clark.
RECOGNITION OF VISITORS
There were no visitors present.
PUBLIC COMMENT
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Magnelli moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 19, 2024 BE APPROVED. A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 19, 2024 BE APPROVED. A voice vote was taken and the motion carried.
FINANCIAL REPORT
Director Wittmann reported that a couple of expenditures were coded incorrectly – the musical instrument for Ruth Igoe’s memorial is coming out of the special building maintenance fund, and a Polish language class for staff is coming out of the continuing education line item. Currently, they appear to be coming out of Trustee Expenses and Staff In-service, respectively. Those items will be recoded for next month’s report. Otherwise, our financials look good. Trustee Magnuson asked about the expenditures being at 1,235%. Director Wittmann advised that the expenditures are high due to the $700,000 transfer of funds.
APPROVAL OF CURRENT BILLS
Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE REGULAR PARKWAY CHECKS 31357 THROUGH 31439 TOTALING $136,665.28 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $12,597.03 FOR THE MONTH OF SEPTEMBER; CHECK 31321 VOID; SEPTEMBER NET WAGES TOTALING $125,881.95, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $52,485.84, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,944.67. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
COMMITTEE REPORTS
The Island Within a City committee met this evening and they discussed the progress of the book and they are going to work on hiring an editor. The committee will meet again December 19, 2024 at 7:00 P.M.
UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. -Closed Session
Cancelled.
Change Personnel Job Description- IT Coordinator to IT Support Specialist—
Director Wittmann reported that she made one change to the proposed changes to the job description. Instead of requiring CISSP certification, CompTIA A+ certification would be sufficient for this position, and more in keeping with the other requirements and pay rate. She asked the Board to vote to approve the job description with the proposed requirement revision. Trustee Parent noticed that Microsoft server should be Microsoft Windows server. Director Wittmann will make the change. Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE TO CHANGE THE JOB DESCRIPTION IT COORDINATOR TO IT SUPPORT SPECIALIST WITH THE CHANGE TO MICROSOFT WINDOWS SERVER. A voice vote was taken and the motion carried.
Change Personnel Job Description—Technical Services Manager to Head of Technical Services—
Trustee Ross moved, seconded by Trustee Krebs, TO APPROVE TO CHANGE THE JOB DESCRIPTION TECHNICAL SERVICES MANAGER TO HEAD OF TECHNICAL SERVICES. A voice vote was taken and the motion carried.
Technical Services Librarian—
Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE TO THE TECHNICAL SERVICES LIBRARIAN POSITION DESCRIPTION. A voice vote was taken and the motion carried.
NEW BUSINESS
Truth in Taxation—
Director Wittmann reported that since our requested levy represented a more than 5% increase over what we estimated we will receive this year, we will publish a Truth In Taxation notice. She advised that she worked with Jamie Rachlin on the TNT. The Truth In Taxation hearing will take place on November 21 at 7:30 pm. The Truth in Taxation notice will be published November 7 in the Pioneer Newspaper and on the website.
Snowplowing Proposals—Earth Elements—
Director Wittmann reported that Tony Sciaccotta requested snow plowing proposals from a few companies in the area, and the only one he received was from Earth Elements. They did a reasonably good job last year. She asked the Board to vote to approve the proposal. Trustee Parent moved, seconded by Trustee Magnelli, TO APPROVE SNOWPLOWING PROPOSAL FROM EARTH ELEMENTS. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Kreb, Braun. NAYS None. ABSENT None. The motion carried.
Disposal of Surplus Library Personal Property—
Trustee Parent asked about the Cricut cartridges being disposed of and if it was attached to our Cricut account. Director Wittmann advised that it was not attached to or linked to our account. Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.
Annual Raise—Jazmin Bravo, Sebastian Paiz—
Trustee Magnuson moved, seconded by Trustee Krebs, THAT JAZMIN BRAVO’S HOURLY RATE BE INCREASED FROM $15.59 TO $16.06 AND SEBASTIAN PAIZ HOURLY RATE BE INCREASED FROM $15.44 TO $15.75 EFFECTIVE NOVEMBER 1, 2024. A voice vote was taken and the motion carried.
Personnel Changes—
Zerdali Jones was hired as a Technical Services Assistant, her first day was Tuesday, October 8, 2024. Carrie Dean was hired as a full time Kids World Librarian, her start date will be Thursday, October 24.
Any Other Business—
Director Wittmann introduced the Social Services Interns Natalie and Molly. Dixie was in attendance and she gave a report to the Board as to what they are doing. She reported that they are planning a health fair on May 10. She advised that she and Natalie attended mental health first aid training. They have planned cozy crafts for middle schoolers in February and March. They will do a craft. They have a new protocol where residents could make appointments and walk in and non-residents could only do walk ins. They are working on spring programming. They are going to have “secret encouragers” where staff can write little notes for others. They are going to continue Staff Conversations. They are working on the bulletin boards in the staff lounge. They visited Central Baptist Village and they received care packages from them. Natalie introduced herself and advised that this was her first internship and that she was getting to know the community. Molly applauded the library for putting social services in the library. She thanked the Board for having them as interns. Dan advised that the social services team have taken a lot of pressure off of the librarians in meeting with people and assisting in their needs. His staff is less activated and burned out.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She advised that they are partnering with Triton to teach Polish to twelve staff members. Tiffany advised that the session is 12 weeks long and it takes place every Wednesday for two hours. The class is structured to make staff comfortable with basic Polish speaking questions. They will get a handout of common patron questions.
Director Wittmann advised that Anne Roberts just installed the garden in the North parking lot.
COMMUNICATIONS
Thank you letter from Sergeant Nick Ramirez on behalf of the Harwood Heights Fraternal Order of Police Lodge #172, thanking the library for support of their 1st Annual Golf Outing.
ANNOUNCEMENTS
Trustee Ringelstein advised that the Trustees all have mail in their mailboxes.Fame.
ADJOURNMENT
Trustee Ross, moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:04 P.M.
