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4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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October 19, 2023 Board of Trustees Meeting Minutes

by | October 21, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 19, 2023.

CALL TO ORDER

Vice President Magnelli called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs.
Absent: Braun.
Also Present: Wittmann, Bacarella, Furfori, Lewis, Stam, Sciaccotta.
Also Present Electronically: Clark, McPhillips (8:14 P.M.).

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Gary moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE DECENNIAL COMMITTEE MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Elizabeth moved, seconded by Trustee Ross, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that we look like we are a bit more spent out in a few items due to the prepaids. Our accountant recorded a lot more prepaids this year than they usually do.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE REGULAR PARKWAY CHECKS 30464 THROUGH 30533 TOTALING $138,918.88 FOR THE MONTH OF OCTOBER; PETTY CASH CHECK TOTALING $125.00 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $11,431.53 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 30451 THROUGH 30462 TOTALING $23,479.73 FOR THE MONTH OF SEPTEMBER; CHECK 30329 VOID; SEPTEMBER NET WAGES TOTALING $113,514.67, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $48,057.98, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,102.36. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

FY 2022-2023 Annual Audit——
Illinois NFP Audit & Tax, LLP has completed their fieldwork and they are finishing their reports. The draft audit should be available for the November Board meeting.

Projected Revenues Revision——
Director Wittmann reported that she revised the revenues because she finally received the extension from the county. Trustee Parent asked about the PTEL. Director Wittmann explained a bit about how the levy works. Trustee Parent moved, seconded by Trustee Magnuson THAT THE REVISED PROJECTED REVENUES BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

NEW BUSINESS

Truth in Taxation—
Director Wittmann reported that since our requested levy represents a more than 5% increase over what we estimate we will receive this year, we will publish a Truth In Taxation notice. We will have a Truth In Taxation hearing on November 16 at 7:30 pm. The Truth in Taxation notice will be published November 3 in the Pioneer Newspaper.

Snowplowing Proposals-Earth Elements—
Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE SNOWPLOWING PROPOSAL FROM EARTH ELEMENTS. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Disposal of Surplus Library Personal Property—
Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Employee Handbook-Vacation Policy Revision—
Trustee Parent advised that he wanted to amend the policy to prevent it from conflicting with the Board’s actual intentions. After some discussion the Board decided to table the vote until next month. Trustee Parent moved, seconded by Trustee Ross, TO TABLE THE REVISED VACATION POLICY. A voice vote was taken and the motion carried.

Excess Vacation Time—
Any excess vacation time above and beyond the current Vacation policy must be used by July 1, 2025. After that date the excess time will terminate. After some discussion the Board decided to table the vote until next month. Trustee Magnuson moved, seconded by Trustee Parent, TO TABLE THAT ANY EMPLOYEE WITH EXCESS VACATION TIME ABOVE AND BEYOND THE CURRENT POLICY MUST BE USED BY JULY 1, 2025, AFTER THAT DATE THE EXCESS VACATION TIME WILL BE TERMINATED. A voice vote was taken and the motion carried.

Per Capita Grant FY2024—
Just a reminder that the Per Capita Grant for FY2024 is coming up. The Library Director and the Board of Trustees should review the entirety of Serving Our Public 4.0: Standards for Illinois Public Libraries. The application is due January 30, 2024.

Six Month Raise— Emily Miller—
Trustee Ross moved, seconded by Trustee Parent, EMILY MILLER’S SALARY BE INCREASED FROM $29,250.00 TO $30,127.50 EFFECTIVE NOVEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Annual Raise—Connor Dilan—
Trustee Magnuson moved, seconded by Trustee Krebs, THAT CONNOR DILAN’S HOURLY RATE BE INCREASED FROM $13.26 TO $13.36 EFFECTIVE NOVEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Personnel Changes—
Yaru Turo was hired as a Kids World Page, her start date was October 3, 2023.
Jazmin M. Bravo was hired as Tech. Services Assistant. Her start date will be Monday, October 30, 2023.
Sebastian Paiz was hired as Adult Tech Clerk. His start date was October 2, 2023.
Margaret Breede was hired as a Kids World Page, her start date is tentatively November 2, 2023.

Any Other Business—
Julie reported that she would be meeting with Carol, the former Friends Treasurer, to get the final form that Bob Nega signed. Carol wanted to make sure we have all the official forms together.

LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that the landscaping in the North East Corner of the property has been completed. She also advised that Julie Stam received the Heart of Kiwanis award. Trustee Magnelli asked if the dead shrubs and trees would be removed. Director Wittmann advised that Anne Roberts would be cleaning that up. She advised that Tony may build a pergola next year by the North East Corner.

COMMUNICATIONS

Postcard from Jan M. Carr regarding banned books.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross, moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:16 P.M.

Categories: Board Documents.

October 19, 2023 Board of Trustees Meeting Minutes

by | October 21, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 19, 2023.

CALL TO ORDER

Vice President Magnelli called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs.
Absent: Braun.
Also Present: Wittmann, Bacarella, Furfori, Lewis, Stam, Sciaccotta.
Also Present Electronically: Clark, McPhillips (8:14 P.M.).

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Gary moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE DECENNIAL COMMITTEE MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Elizabeth moved, seconded by Trustee Ross, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Parent moved, seconded by Trustee Ringelstein, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried. Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 21, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that we look like we are a bit more spent out in a few items due to the prepaids. Our accountant recorded a lot more prepaids this year than they usually do.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE REGULAR PARKWAY CHECKS 30464 THROUGH 30533 TOTALING $138,918.88 FOR THE MONTH OF OCTOBER; PETTY CASH CHECK TOTALING $125.00 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $11,431.53 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 30451 THROUGH 30462 TOTALING $23,479.73 FOR THE MONTH OF SEPTEMBER; CHECK 30329 VOID; SEPTEMBER NET WAGES TOTALING $113,514.67, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $48,057.98, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,102.36. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

FY 2022-2023 Annual Audit——
Illinois NFP Audit & Tax, LLP has completed their fieldwork and they are finishing their reports. The draft audit should be available for the November Board meeting.

Projected Revenues Revision——
Director Wittmann reported that she revised the revenues because she finally received the extension from the county. Trustee Parent asked about the PTEL. Director Wittmann explained a bit about how the levy works. Trustee Parent moved, seconded by Trustee Magnuson THAT THE REVISED PROJECTED REVENUES BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

NEW BUSINESS

Truth in Taxation—
Director Wittmann reported that since our requested levy represents a more than 5% increase over what we estimate we will receive this year, we will publish a Truth In Taxation notice. We will have a Truth In Taxation hearing on November 16 at 7:30 pm. The Truth in Taxation notice will be published November 3 in the Pioneer Newspaper.

Snowplowing Proposals-Earth Elements—
Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE SNOWPLOWING PROPOSAL FROM EARTH ELEMENTS. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Disposal of Surplus Library Personal Property—
Trustee Krebs moved, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY. A voice vote was taken and the motion carried.

Employee Handbook-Vacation Policy Revision—
Trustee Parent advised that he wanted to amend the policy to prevent it from conflicting with the Board’s actual intentions. After some discussion the Board decided to table the vote until next month. Trustee Parent moved, seconded by Trustee Ross, TO TABLE THE REVISED VACATION POLICY. A voice vote was taken and the motion carried.

Excess Vacation Time—
Any excess vacation time above and beyond the current Vacation policy must be used by July 1, 2025. After that date the excess time will terminate. After some discussion the Board decided to table the vote until next month. Trustee Magnuson moved, seconded by Trustee Parent, TO TABLE THAT ANY EMPLOYEE WITH EXCESS VACATION TIME ABOVE AND BEYOND THE CURRENT POLICY MUST BE USED BY JULY 1, 2025, AFTER THAT DATE THE EXCESS VACATION TIME WILL BE TERMINATED. A voice vote was taken and the motion carried.

Per Capita Grant FY2024—
Just a reminder that the Per Capita Grant for FY2024 is coming up. The Library Director and the Board of Trustees should review the entirety of Serving Our Public 4.0: Standards for Illinois Public Libraries. The application is due January 30, 2024.

Six Month Raise— Emily Miller—
Trustee Ross moved, seconded by Trustee Parent, EMILY MILLER’S SALARY BE INCREASED FROM $29,250.00 TO $30,127.50 EFFECTIVE NOVEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Annual Raise—Connor Dilan—
Trustee Magnuson moved, seconded by Trustee Krebs, THAT CONNOR DILAN’S HOURLY RATE BE INCREASED FROM $13.26 TO $13.36 EFFECTIVE NOVEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Ross, Magnuson, Parent, Ringelstein, Krebs. NAYS None. ABSENT Braun. The motion carried.

Personnel Changes—
Yaru Turo was hired as a Kids World Page, her start date was October 3, 2023.
Jazmin M. Bravo was hired as Tech. Services Assistant. Her start date will be Monday, October 30, 2023.
Sebastian Paiz was hired as Adult Tech Clerk. His start date was October 2, 2023.
Margaret Breede was hired as a Kids World Page, her start date is tentatively November 2, 2023.

Any Other Business—
Julie reported that she would be meeting with Carol, the former Friends Treasurer, to get the final form that Bob Nega signed. Carol wanted to make sure we have all the official forms together.

LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that the landscaping in the North East Corner of the property has been completed. She also advised that Julie Stam received the Heart of Kiwanis award. Trustee Magnelli asked if the dead shrubs and trees would be removed. Director Wittmann advised that Anne Roberts would be cleaning that up. She advised that Tony may build a pergola next year by the North East Corner.

COMMUNICATIONS

Postcard from Jan M. Carr regarding banned books.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross, moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:16 P.M.

Categories: Board Documents.