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Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

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October 21, 2021 Board of Trustees Minutes

by | October 22, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 21, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ross, Parent, Braun.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Lewis, Stam, Blubaugh, V. Bitters, Sciaccotta, Tomzik, Krebs.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

David, Dave, and Molly Krebs were in attendance.

OATH OF OFFICE

Trustee Magnuson, Secretary and Local Election Official, administered the Oath of Office to Mary Krebs who was appointed to fill the trustee vacancy. She will serve through April of 2023.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 16, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried. Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 16, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that received over $1,000,000 in taxes this month. We are either on or under target, with the exceptions of the materials expenditures, which is a bit over due to the database subscription payments and some extra special collection purchasing.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28776 THROUGH 28850 TOTALING $156,973.82 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $6,477.61 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 28774 THROUGH 28775 TOTALING $5,954.95 FOR THE MONTH OF SEPTEMBER; CHECKS 28224, 28229, 28253, 28254, 28268, 28275, 28478, 28653, 28666, 28669, 28754, 28771 VOID; SEPTEMBER NET WAGES TOTALING $105,480.99, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $44,419.21, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,461.14. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

COMMITTEE REPORTS

There were no reports.

UNFINISHED BUSINESS

Whistleblower Policy—
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE WHISTLEBLOWER POLICY. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

FY 2020-2021 Annual Audit—
ATA Group in association with McClure Inserra has completed their fieldwork and they are finishing their reports. They were very happy with the Business Office. The draft audit should be available by the November 18 Board meeting.

NEW BUSINESS

Truth in Taxation—
Ellen will publish our Truth in Taxation notice on November 4 in the Pioneer Newspaper, which details the amount of the levy we are requesting, and the percentage increase that represents over last year’s extension. Last year’s extension was $4,618,685.22. We are asking for $4,937,884.00. This represents an increase of 6.91103% over last year’s extension. We will hold a Truth in Taxation Public Hearing immediately prior to our November 18h Board meeting.

Resolution 2021-1 “Eisenhower Public Library District Board of Trustees and Staff Proclamation for Former Director Ronald V. Stoch”—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT RESOLUTION 2021-1, “RESOLUTION ADOPTING PROCLAMATION FOR FORMER DIRECTOR RONALD V. STOCH.” A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Memorial for Ronald V. Stoch—
The Board discussed how they would like to memorialize former Director Ronald V. Stoch. Trustee Magnuson would like some place specific to memorialize him in the Library, something appropriate. Director Wittmann mentioned a few things, which included an outside area, a study room, or the meeting room.

Snowplowing Proposals-Earth Elements, Rosario Gambino & Son, Brancato Snow & Ice—
Iggy’s is no longer offering snowplowing. Director Wittmann reported that last year we had Earth Elements and we were not that happy with them. Rosario Gambino is from Norridge and Tony would feel comfortable with them. Trustee Ross moved, seconded by Trustee Krebs, TO APPROVE SNOWPLOWING PROPOSAL FROM ROSARIO GAMBINO & SON. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Roof Removal and Replacement—
A claim was opened with our liability insurance carrier, they sent out a roofing specialist to check out the roof, and it was confirmed that it was caused by wind damage and the insurance will cover the cost for the replacement. We have contracted with Hutchinson Design Group, Ltd, a roof architectural group to handle our Roof Project.

Close Sunday after Christmas and New Year’s Day—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE TO CLOSE THE LIBRARY ON THE SUNDAY AFTER CHRISTMAS AND NEW YEAR’S DAY, DECEMBER 26, 2021 AND JANUARY 2, 2022. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Per Capita Grant FY2022—
Just a reminder that the Per Capita Grant for FY2022 is coming up. The Library Director and the Board of Trustees shall review the entirety of Serving Our Public 4.0: Standards for Illinois Public Libraries.

Annual Raise—Katherine Danko—
Trustee Ross moved, seconded by Trustee Krebs, THAT KATHERINE DANKO’S HOURLY SALARY INCREASED FROM $21.13 TO $21.76 EFFECTIVE NOVEMBER 1, 2021. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Six Month Raise—Erin Fergus—
Trustee Magnuson moved, seconded by Trustee Ross, THAT ERIN FERGUS’ HOURLY SALARY BE INCREASED FROM $11.88 TO $12.24 EFFECTIVE RETROACTIVELY FROM OCTOBER 1, 2021. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Personnel Changes—
Yessenia Carrillo was hired as Tech Clerk in Adult Reference; her start date was September 23, 2021. Circulation Clerk, Erin Fergus resigned. Her last day will be Sunday, October 31, 2021. Maria Lourdes R San Ramon was hired as a Children’s Librarian; her start date was Tuesday, October 26, 2021.

Any Other Business—
There was no other business.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the next meeting would be December 15 via zoom. Lisa Kentala started working in the book room. A notice was sent out to the membership about Ron.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported about the security camera update. Director Wittmann met with Justin Pathmann, Brandon, and Dan to discuss the project. Justin is going to reach out to a camera engineer to help put together legal terms to go out to bid. If he cannot do it, he said would probably be able to put the bids out for us and he would send us a proposal for his services. She should have an update by the November board meeting. An official letter was received from FEMA that we are receiving a bit over $12,000.

COMMUNICATIONS

FOIA from NBC Universal requesting any unclaimed property.

ANNOUNCEMENTS

There will be a special meeting on Saturday, November 6, 2021 at 10 a.m. to discuss the Strategic Plan. We will aim to be done by 1 P.M.

ADJOURNMENT

Trustee Ross, moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried. The meeting was adjourned at 8:08 P.M.

Categories: Board Documents.

October 21, 2021 Board of Trustees Minutes

by | October 22, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 21, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:32 P.M.

ROLL CALL

Present: Magnuson, Magnelli, Ross, Parent, Braun.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Lewis, Stam, Blubaugh, V. Bitters, Sciaccotta, Tomzik, Krebs.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

David, Dave, and Molly Krebs were in attendance.

OATH OF OFFICE

Trustee Magnuson, Secretary and Local Election Official, administered the Oath of Office to Mary Krebs who was appointed to fill the trustee vacancy. She will serve through April of 2023.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE PUBLIC HEARING MEETING HELD SEPTEMBER 16, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried. Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 16, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

FINANCIAL REPORT

Director Wittmann advised that received over $1,000,000 in taxes this month. We are either on or under target, with the exceptions of the materials expenditures, which is a bit over due to the database subscription payments and some extra special collection purchasing.

APPROVAL OF CURRENT BILLS

Trustee Magnuson moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 28776 THROUGH 28850 TOTALING $156,973.82 FOR THE MONTH OF OCTOBER; MANUAL PAYMENTS TOTALING $6,477.61 FOR THE MONTH OF SEPTEMBER; MANUAL CHECKS 28774 THROUGH 28775 TOTALING $5,954.95 FOR THE MONTH OF SEPTEMBER; CHECKS 28224, 28229, 28253, 28254, 28268, 28275, 28478, 28653, 28666, 28669, 28754, 28771 VOID; SEPTEMBER NET WAGES TOTALING $105,480.99, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $44,419.21, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,461.14. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

COMMITTEE REPORTS

There were no reports.

UNFINISHED BUSINESS

Whistleblower Policy—
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE WHISTLEBLOWER POLICY. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

FY 2020-2021 Annual Audit—
ATA Group in association with McClure Inserra has completed their fieldwork and they are finishing their reports. They were very happy with the Business Office. The draft audit should be available by the November 18 Board meeting.

NEW BUSINESS

Truth in Taxation—
Ellen will publish our Truth in Taxation notice on November 4 in the Pioneer Newspaper, which details the amount of the levy we are requesting, and the percentage increase that represents over last year’s extension. Last year’s extension was $4,618,685.22. We are asking for $4,937,884.00. This represents an increase of 6.91103% over last year’s extension. We will hold a Truth in Taxation Public Hearing immediately prior to our November 18h Board meeting.

Resolution 2021-1 “Eisenhower Public Library District Board of Trustees and Staff Proclamation for Former Director Ronald V. Stoch”—
Trustee Magnelli moved, seconded by Trustee Ross, TO ADOPT RESOLUTION 2021-1, “RESOLUTION ADOPTING PROCLAMATION FOR FORMER DIRECTOR RONALD V. STOCH.” A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Memorial for Ronald V. Stoch—
The Board discussed how they would like to memorialize former Director Ronald V. Stoch. Trustee Magnuson would like some place specific to memorialize him in the Library, something appropriate. Director Wittmann mentioned a few things, which included an outside area, a study room, or the meeting room.

Snowplowing Proposals-Earth Elements, Rosario Gambino & Son, Brancato Snow & Ice—
Iggy’s is no longer offering snowplowing. Director Wittmann reported that last year we had Earth Elements and we were not that happy with them. Rosario Gambino is from Norridge and Tony would feel comfortable with them. Trustee Ross moved, seconded by Trustee Krebs, TO APPROVE SNOWPLOWING PROPOSAL FROM ROSARIO GAMBINO & SON. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Roof Removal and Replacement—
A claim was opened with our liability insurance carrier, they sent out a roofing specialist to check out the roof, and it was confirmed that it was caused by wind damage and the insurance will cover the cost for the replacement. We have contracted with Hutchinson Design Group, Ltd, a roof architectural group to handle our Roof Project.

Close Sunday after Christmas and New Year’s Day—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE TO CLOSE THE LIBRARY ON THE SUNDAY AFTER CHRISTMAS AND NEW YEAR’S DAY, DECEMBER 26, 2021 AND JANUARY 2, 2022. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Per Capita Grant FY2022—
Just a reminder that the Per Capita Grant for FY2022 is coming up. The Library Director and the Board of Trustees shall review the entirety of Serving Our Public 4.0: Standards for Illinois Public Libraries.

Annual Raise—Katherine Danko—
Trustee Ross moved, seconded by Trustee Krebs, THAT KATHERINE DANKO’S HOURLY SALARY INCREASED FROM $21.13 TO $21.76 EFFECTIVE NOVEMBER 1, 2021. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Six Month Raise—Erin Fergus—
Trustee Magnuson moved, seconded by Trustee Ross, THAT ERIN FERGUS’ HOURLY SALARY BE INCREASED FROM $11.88 TO $12.24 EFFECTIVE RETROACTIVELY FROM OCTOBER 1, 2021. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried.

Personnel Changes—
Yessenia Carrillo was hired as Tech Clerk in Adult Reference; her start date was September 23, 2021. Circulation Clerk, Erin Fergus resigned. Her last day will be Sunday, October 31, 2021. Maria Lourdes R San Ramon was hired as a Children’s Librarian; her start date was Tuesday, October 26, 2021.

Any Other Business—
There was no other business.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the next meeting would be December 15 via zoom. Lisa Kentala started working in the book room. A notice was sent out to the membership about Ron.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported about the security camera update. Director Wittmann met with Justin Pathmann, Brandon, and Dan to discuss the project. Justin is going to reach out to a camera engineer to help put together legal terms to go out to bid. If he cannot do it, he said would probably be able to put the bids out for us and he would send us a proposal for his services. She should have an update by the November board meeting. An official letter was received from FEMA that we are receiving a bit over $12,000.

COMMUNICATIONS

FOIA from NBC Universal requesting any unclaimed property.

ANNOUNCEMENTS

There will be a special meeting on Saturday, November 6, 2021 at 10 a.m. to discuss the Strategic Plan. We will aim to be done by 1 P.M.

ADJOURNMENT

Trustee Ross, moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES: Magnelli, Ross, Braun, Magnuson, Parent, Krebs. NAYS: None. ABSENT: Ringelstein. The motion carried. The meeting was adjourned at 8:08 P.M.

Categories: Board Documents.