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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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September 15, 2022 Board of Trustees Minutes

by | October 17, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 15, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:48 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli, Krebs.
Absent:
Also Present: Wittmann, Bacarella, V. Bitters, McPhillips, Stam, Tomzik.
Also Present Electronically: Clark.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 11, 2022 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financial report looks good. We have not received any tax money yet. We have exceeded our budget income in the Illinois funds account.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE REGULAR PARKWAY CHECKS 29500 THROUGH 29569 TOTALING $578,093.33 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $12,785.70 FOR THE MONTH OF AUGUST; MANUAL CHECKS 29494 THROUGH 229499 TOTALING $322,405.07 FOR THE MONTH OF AUGUST; AUGUST NET WAGES TOTALING $109,497.22, AUGUST PAYROLL TAXES IN THE AMOUNT OF $46,617.20, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,509.51. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Illinois Public Library Annual Report—
We filed the Annual Report for the 2021-2022 fiscal year electronically on LibPass on August 12, 2022. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2022-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2022 and Ending June 30, 2023”—Trustee Ross moved, seconded by Trustee Krebs, TO ADOPT ORDINANCE 2022-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—The estimated revenues are incorporated into the Budget and Appropriation Ordinance—
Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FY 2021-2022 Annual Audit—
Director Wittmann reported that the fieldwork would take place on Tuesday, September 27 and Thursday, September 29. The draft audit should be ready in November.

Annual Raise—
Trustee Magnuson moved, seconded by Trustee Ross, THAT YESSENIA CARRILLO’S HOURLY SALARY BE INCREASED FROM $13.60 TO $14.01 EFFECTIVE OCTOBER 1, 2022. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Personnel Changes—
Ceylon Yildiz was hired as a Reference Page; her start date is pending the background check.

Any Other Business—

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends meeting would be September 21, 2022 at 6 P.M. They will be voting on the new officers. Trustee Parent asked if there was an update in regards to the air velocity in the book room. Director Wittmann advised that she was still waiting to hear from Tony. He wanted to know what the air velocity should per the cdc expectations.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that Gallagher Bassett has issued the payment to the Library. The roofer was going to charge interest on the outstanding balance and Gallagher Bassett said they would not pay that. The Library then paid the roofer. A patron’s privileges were suspended for three months. The person was observed drinking alcohol in the library. She reported that petition signatures could not be collected on library grounds.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 25, 2022 requesting any and all purchasing records from 5/20/2022 to current.

We received our FY2022 Per Capita Grant money in the amount of $35,931.00 on August 29, 2022.

Letter from the Village of Harwood Heights thanking the Library for our generous contribution towards the Harwood Heights 75th Anniversary Fest.

Thank you card from Joel Zavala.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried. The meeting was adjourned at 8:10 P.M.

Categories: Board Documents.

September 15, 2022 Board of Trustees Minutes

by | October 17, 2022

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 15, 2022.

CALL TO ORDER

President Braun called the meeting to order at 7:48 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli, Krebs.
Absent:
Also Present: Wittmann, Bacarella, V. Bitters, McPhillips, Stam, Tomzik.
Also Present Electronically: Clark.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors present.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Krebs moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 11, 2022 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financial report looks good. We have not received any tax money yet. We have exceeded our budget income in the Illinois funds account.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Magnuson, TO APPROVE REGULAR PARKWAY CHECKS 29500 THROUGH 29569 TOTALING $578,093.33 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $12,785.70 FOR THE MONTH OF AUGUST; MANUAL CHECKS 29494 THROUGH 229499 TOTALING $322,405.07 FOR THE MONTH OF AUGUST; AUGUST NET WAGES TOTALING $109,497.22, AUGUST PAYROLL TAXES IN THE AMOUNT OF $46,617.20, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,509.51. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

COMMITTEE REPORTS

Illinois Public Library Annual Report—
We filed the Annual Report for the 2021-2022 fiscal year electronically on LibPass on August 12, 2022. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2022-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2022 and Ending June 30, 2023”—Trustee Ross moved, seconded by Trustee Krebs, TO ADOPT ORDINANCE 2022-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—The estimated revenues are incorporated into the Budget and Appropriation Ordinance—
Trustee Magnelli moved, seconded by Trustee Parent, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FY 2021-2022 Annual Audit—
Director Wittmann reported that the fieldwork would take place on Tuesday, September 27 and Thursday, September 29. The draft audit should be ready in November.

Annual Raise—
Trustee Magnuson moved, seconded by Trustee Ross, THAT YESSENIA CARRILLO’S HOURLY SALARY BE INCREASED FROM $13.60 TO $14.01 EFFECTIVE OCTOBER 1, 2022. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Personnel Changes—
Ceylon Yildiz was hired as a Reference Page; her start date is pending the background check.

Any Other Business—

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends meeting would be September 21, 2022 at 6 P.M. They will be voting on the new officers. Trustee Parent asked if there was an update in regards to the air velocity in the book room. Director Wittmann advised that she was still waiting to hear from Tony. He wanted to know what the air velocity should per the cdc expectations.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that Gallagher Bassett has issued the payment to the Library. The roofer was going to charge interest on the outstanding balance and Gallagher Bassett said they would not pay that. The Library then paid the roofer. A patron’s privileges were suspended for three months. The person was observed drinking alcohol in the library. She reported that petition signatures could not be collected on library grounds.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 25, 2022 requesting any and all purchasing records from 5/20/2022 to current.

We received our FY2022 Per Capita Grant money in the amount of $35,931.00 on August 29, 2022.

Letter from the Village of Harwood Heights thanking the Library for our generous contribution towards the Harwood Heights 75th Anniversary Fest.

Thank you card from Joel Zavala.

ANNOUNCEMENTS

There were no announcements.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Ringelstein, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried. The meeting was adjourned at 8:10 P.M.

Categories: Board Documents.