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Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

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September 16, 2021 Board of Trustees Minutes

by | September 16, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 16, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli.
Absent:
Also Present Electronically: Sciaccotta.
Also Present: Wittmann, Bacarella, V. Bitters, Clark, Lewis, McPhillips, Stam, Tomzik.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

Olimpia Giacalone was in attendance.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 12, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried. Trustee Magnelli moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE SPECIAL BOARD MEETING HELD SEPTEMBER 9, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we received some tax money in. The financial report looks good. We are at or under where we should be in terms of expenses, with the exception of the material budget, due to data licensing renewals and prepaids.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 28706 THROUGH 28773 TOTALING $101,422.47 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $7,781.68 FOR THE MONTH OF AUGUST; MANUAL CHECKS 28701 THROUGH 28705 TOTALING $16,850.83 FOR THE MONTH OF AUGUST; CHECKS 28659, 28689, 28697 VOID; AUGUST NET WAGES TOTALING $109,791.99, AUGUST PAYROLL TAXES IN THE AMOUNT OF $46,394.07, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,989.36. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There were no reports.

UNFINISHED BUSINESS

Selection of person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:52 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Magnuson, TO RECONVENE THE REGULAR MEETING AT 8:41 P.M. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried.

Illinois Public Library Annual Report—
We filed the Annual Report for the 2020-2021 fiscal year electronically on LibPass on August 13, 2021. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

Parking Lot Lighting Project Proposal-McWilliams Electric Co., Inc., Bernardoni Electric, Inc., H&H Electric Company.—
Tony Sciaccotta’s recommended that the Board accept McWilliams proposal for the parking lot lighting project. He advised that he had dealings with them before and was comfortable and happy with their service. Trustee Magnelli wanted to know what their warranty was and Tony responded that it was a five year limited warranty on the actual lights and all three proposals gave a one-year complete warranty with the service. If anything happens after one year, they will come out and take it down for a replacement but there will be a charge labor. Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE MCWILLIAMS ELECTRIC CO. PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Magnelli, Ringelstein, Parent. NAYS None. ABSENT None. The motion carried.


NEW BUSINESS

Trustee Vacancy Appointment—
Trustee Ross moved, seconded by Trustee Magnelli, TO APPOINT MARY KREBS TO FILL THE VACANCY ON THE BOARD. SHE WILL SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 4, 2023).
A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried.

Ordinance 2021-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2021 and Ending June 30, 2022”—
Trustee Parent moved, seconded by Trustee Magnuson, TO ADOPT ORDINANCE 2021-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Whistleblower Policy—
The Board will vote next month on the policy.

FY 2020-2021 Annual Audit—
The audit fieldwork will take place on September 28 and 30th.

Personnel Changes—
There were no personnel changes.

Any Other Business—
Trustee Magnelli asked about the Island in the City book and he was intrigued by the Norridge Park District land and who owned it so he did a little hunting and found a house resolution HR1367 for the 50th anniversary of the Norridge Park District and read it to the Board.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends met on 9/15 and that they will be doing quarterly meetings as opposed to monthly. They received $235 from the sale of the books and AV materials and $320 in memberships. They have had more memberships at this point in the year than they ever had. They will likely do two outdoor book sales next summer. They formed an audit committee. They had their officer positions filled and there is one open Director Position. Their budget was approved. They discussed the future of the Friends. Their next quarterly meeting is Wednesday, December 15 via Zoom.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that the roof damage is ongoing. The membrane has separated from the roof. We have all the specs from the original job. The warranty company advised it was installed correctly, but two other companies said it was not installed correctly. The warranty company said the damage was done by high winds. Director Wittmann advised that the attorney said it was best to open a claim with the insurance company.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 17, 2021 requesting any and all purchasing records from 4/30/2021 to current. We received our FY2021 Per Capita Grant money in the amount of $34,296 on August 16, 2021. The Statement of Cash Receipts will be submitted to Cook County with the Treasurer’s Certificate. It no longer needs to be published as long as we publish that we have the Audit on hand and available for inspection after it is done. Letter and picture from Liam Myers advising that he likes the Library’s books and the cool prizes. He thanked the library. Email from Trustee candidate Ursula Pawlowski thanking the Board.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried. The meeting was adjourned at 9:07 P.M.

Categories: Board Documents.

September 16, 2021 Board of Trustees Minutes

by | September 16, 2021

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 16, 2021

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli.
Absent:
Also Present Electronically: Sciaccotta.
Also Present: Wittmann, Bacarella, V. Bitters, Clark, Lewis, McPhillips, Stam, Tomzik.

COVID DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

Olimpia Giacalone was in attendance.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD Trustee Parent moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 12, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried. Trustee Magnelli moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE SPECIAL BOARD MEETING HELD SEPTEMBER 9, 2021 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we received some tax money in. The financial report looks good. We are at or under where we should be in terms of expenses, with the exception of the material budget, due to data licensing renewals and prepaids.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Parent, THAT REGULAR PARKWAY CHECKS 28706 THROUGH 28773 TOTALING $101,422.47 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $7,781.68 FOR THE MONTH OF AUGUST; MANUAL CHECKS 28701 THROUGH 28705 TOTALING $16,850.83 FOR THE MONTH OF AUGUST; CHECKS 28659, 28689, 28697 VOID; AUGUST NET WAGES TOTALING $109,791.99, AUGUST PAYROLL TAXES IN THE AMOUNT OF $46,394.07, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $21,989.36. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried.

COMMITTEE REPORTS

There were no reports.

UNFINISHED BUSINESS

Selection of person to fill a public office, as defined in this Act, including a vacancy in a public office—Closed Session—
A motion was made by Trustee Parent, Seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (3) AT 7:52 P.M. TO DISCUSS THE SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, AS DEFINED IN THIS ACT, INCLUDING A VACANCY IN A PUBLIC OFFICE. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Magnuson, TO RECONVENE THE REGULAR MEETING AT 8:41 P.M. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS None. ABSENT None. The motion carried.

Illinois Public Library Annual Report—
We filed the Annual Report for the 2020-2021 fiscal year electronically on LibPass on August 13, 2021. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

Parking Lot Lighting Project Proposal-McWilliams Electric Co., Inc., Bernardoni Electric, Inc., H&H Electric Company.—
Tony Sciaccotta’s recommended that the Board accept McWilliams proposal for the parking lot lighting project. He advised that he had dealings with them before and was comfortable and happy with their service. Trustee Magnelli wanted to know what their warranty was and Tony responded that it was a five year limited warranty on the actual lights and all three proposals gave a one-year complete warranty with the service. If anything happens after one year, they will come out and take it down for a replacement but there will be a charge labor. Trustee Magnelli moved, seconded by Trustee Magnuson, TO APPROVE THE MCWILLIAMS ELECTRIC CO. PROPOSAL. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Magnelli, Ringelstein, Parent. NAYS None. ABSENT None. The motion carried.


NEW BUSINESS

Trustee Vacancy Appointment—
Trustee Ross moved, seconded by Trustee Magnelli, TO APPOINT MARY KREBS TO FILL THE VACANCY ON THE BOARD. SHE WILL SERVE AS LIBRARY TRUSTEE UNTIL THE VACANCY CAN BE FILLED BY ELECTION (APRIL 4, 2023).
A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ross, Ringelstein, Parent, Braun. NAYS None. ABSENT None. The motion carried.

Ordinance 2021-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2021 and Ending June 30, 2022”—
Trustee Parent moved, seconded by Trustee Magnuson, TO ADOPT ORDINANCE 2021-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance. Trustee Magnelli moved, seconded by Trustee Ross, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Whistleblower Policy—
The Board will vote next month on the policy.

FY 2020-2021 Annual Audit—
The audit fieldwork will take place on September 28 and 30th.

Personnel Changes—
There were no personnel changes.

Any Other Business—
Trustee Magnelli asked about the Island in the City book and he was intrigued by the Norridge Park District land and who owned it so he did a little hunting and found a house resolution HR1367 for the 50th anniversary of the Norridge Park District and read it to the Board.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that the Friends met on 9/15 and that they will be doing quarterly meetings as opposed to monthly. They received $235 from the sale of the books and AV materials and $320 in memberships. They have had more memberships at this point in the year than they ever had. They will likely do two outdoor book sales next summer. They formed an audit committee. They had their officer positions filled and there is one open Director Position. Their budget was approved. They discussed the future of the Friends. Their next quarterly meeting is Wednesday, December 15 via Zoom.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda. She reported that the roof damage is ongoing. The membrane has separated from the roof. We have all the specs from the original job. The warranty company advised it was installed correctly, but two other companies said it was not installed correctly. The warranty company said the damage was done by high winds. Director Wittmann advised that the attorney said it was best to open a claim with the insurance company.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 17, 2021 requesting any and all purchasing records from 4/30/2021 to current. We received our FY2021 Per Capita Grant money in the amount of $34,296 on August 16, 2021. The Statement of Cash Receipts will be submitted to Cook County with the Treasurer’s Certificate. It no longer needs to be published as long as we publish that we have the Audit on hand and available for inspection after it is done. Letter and picture from Liam Myers advising that he likes the Library’s books and the cool prizes. He thanked the library. Email from Trustee candidate Ursula Pawlowski thanking the Board.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Braun. NAYS. None. ABSENT None. The motion carried. The meeting was adjourned at 9:07 P.M.

Categories: Board Documents.