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4613 N Oketo Ave, Harwood Heights, IL 60706 | 708-867-7828
Mon – Thur: 9AM to 9PM
Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

September 17, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 17, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present Electronically: Magnuson, Ross, Parent, Adams, Braun, Magnelli (7:56 P.M.).
Absent: Ringelstein.
Also Present Electronically: Wittmann, Bacarella, McPhillips, Lewis, Stam, Clark, Blubaugh.

COVID-19 DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors.

PUBLIC COMMENT

There were no comments from the public.

APPOINTMENT OF SECRETARY PRO TEM

No appointment was necessary.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD AUGUST 13, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried. Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 13, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried. Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE SPECIAL MEETING HELD AUGUST 18, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are on target with spending. Our financials are looking good. Trustee Parent asked why the checking account seemed decimated. Ellen Bacarella reported that the tax money came in and it was transferred from the Parkway Checking account to the Illinois Funds Account where we earn interest.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 27817 THROUGH 27896 TOTALING $70,127.08 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $19,142.17 FOR THE MONTH OF AUGUST; MANUAL CHECKS 27799 THROUGH 27816 TOTALING $21,427.23 FOR THE MONTH OF AUGUST; CHECKS 27304, 27341, 27342, 27717, 27725, 27726, 27748, 27770 VOID; AUGUST NET WAGES TOTALING $105,433.50, AUGUST PAYROLL TAXES IN THE AMOUNT OF $43,047.62, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,545.26. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried.

COMMITTEE REPORTS

Director Wittmann advised that they needed to set another Committee meeting to discuss the Island Within a City book to determine what they wanted to do next. She would like to include the other Committee members when agreeing upon on a meeting date. Trustee Braun agreed that the Committee should meet. Trustee Parent would support Director Wittmann taking unilateral action as she sees fit. Trustee Magnuson and Trustee Adams agreed that they should meet before they take action. Director Wittmann advised that she would send an email out to the full Committee.

UNFINISHED BUSINESS

Illinois Public Library Annual Report—
We filed the Annual Report for the 2019-2020 fiscal year electronically on LibPass on August 19, 2020 Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2020-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021”—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO ADOPT ORDINANCE 2020-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021.” A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance.
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Non-Discrimination and Anti-Harassment Policy—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE THE NON-DISCRIMINATION AND ANIT-HARASSMENT POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Resolution 2020-1, Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Regarding Sexual Harassment—
Trustee Ross moved, seconded by Trustee Adams, TO ADOPT RESOLUTION 2020-1, “RESOLUTION OF THE BOARD OF LIBRARY TRUSTEES OF THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, REGARDING SEXUAL HARASSMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Parent, Adams, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Covid-19 Policy Revision—
The Trustees need to review the policy and vote on it in October.

FY 2019-2010 Annual Audit—
The audit fieldwork will take place on Monday, September 28 and 29th.

Personnel Changes—
Emily Hauser, Adult Reference Librarian resigned. Her last day will be September 29, 2020.

Any Other Business—
No report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that they had a zoom meeting last night. She reported that there were ten people in attendance including herself and Victoria Lazarski. The only revenue the Friends have received were two Amazon Smile deposits and the check from the Library for their membership fees. The current balance in their account is $1,854.43. The only revenue they expect to receive through the end of the month is the November Amazon Smile check. They voted for their 2020-2022 officers. All of the open positions were unopposed. Dawn Parent will continue as President, Kay will continue as secretary, and Lisa has a Director position. She reported that Trustee Parent reviewed their budget. They had a discussion about the future of the Friends and what will happen moving forward. They cannot have a book sale due to the book room being small and they are not taking any book donations. They discussed a raffle for gift cards, spring plant sale, and a book sale in late spring, which may take place outside. A member suggested that they needed to be concerned with keeping the organization going so it does not cease to exist. They will stay in a holding pattern right now and just try to stay in existence. They will have quarterly zoom meetings to stay in touch. There is nothing planned for a future fundraiser. On Dec 16 they will have a Zoom meeting which will just be more of a social meeting rather than a business meeting. Trustee Parent also advised that they received the Amazon Smile as a source of revenue and membership dues at the end of this next 12-month period. Memberships from the previous year are being rolled over so there are no new membership revenue for this year. The only program expenditure was $500 for summer reading. They discussed having a sale in the spring and the revenue would exceed the cost of the sale so no budgeting has to be done.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
She advised that we are keeping on with the current plan with capacity and computer use. She reported that we could now check out materials returned to a quarantine user so things will now come off people’s library cards. Initially they were staying on people’s library cards and people were not happy about this. There was a realm study done in conjunction with the Library system that studied how long the virus lasts on certain surfaces. The most recent information is that they could detect the virus on plastic book covers after six days. The system recommended a seven-day quarantine, but we will quarantine for ten days. There is now a quarantine user account; it will not trigger any holds. There are over 2,000 items checked out the quarantine user. The health care insurance provider is moving from BCBS to Aetna. There are no increases in the premiums.

COMMUNICATIONS

A FOIA request was received from the Better Government Association requesting the total compensation for staff and Trustees for the full 2019. A FOIA Request was received from Riccardo A. Mora requesting the identify all elected officials, whose terms expire in 2021 and all other open seats/vacancies for the 2021 election, identify the length or term for each elected official, identify the salaries and all benefits including medical, dental, life insurance, disability insurance, pension benefits and all other such benefits for all elected officials. A copy of the job description and qualifications for each for the elected officials. Identify the budget amount for fiscal year 2019-2020. We received our FY2020 Per Capita Grant money in the amount of $28,980 on September 1, 2020. The Statement of Cash Receipts will be submitted to Cook County with the Treasurer’s Certificate. It no longer needs to be published as long as we publish that we have the Audit on hand and available for inspection after it is done.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried. The meeting was adjourned at 8:19 P.M.

Categories: Board Documents.

September 17, 2020 Board of Trustees Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 17, 2020

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present Electronically: Magnuson, Ross, Parent, Adams, Braun, Magnelli (7:56 P.M.).
Absent: Ringelstein.
Also Present Electronically: Wittmann, Bacarella, McPhillips, Lewis, Stam, Clark, Blubaugh.

COVID-19 DECLARATION

Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.

RECOGNITION OF VISITORS

There were no visitors.

PUBLIC COMMENT

There were no comments from the public.

APPOINTMENT OF SECRETARY PRO TEM

No appointment was necessary.

APPROVAL OF MINUTES

Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING HELD AUGUST 13, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried. Trustee Ross moved, seconded by Trustee Parent, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 13, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried. Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE SPECIAL MEETING HELD AUGUST 18, 2020 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried.

FINANCIAL REPORT

Director Wittmann reported that we are on target with spending. Our financials are looking good. Trustee Parent asked why the checking account seemed decimated. Ellen Bacarella reported that the tax money came in and it was transferred from the Parkway Checking account to the Illinois Funds Account where we earn interest.

APPROVAL OF CURRENT BILLS

Trustee Parent moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 27817 THROUGH 27896 TOTALING $70,127.08 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $19,142.17 FOR THE MONTH OF AUGUST; MANUAL CHECKS 27799 THROUGH 27816 TOTALING $21,427.23 FOR THE MONTH OF AUGUST; CHECKS 27304, 27341, 27342, 27717, 27725, 27726, 27748, 27770 VOID; AUGUST NET WAGES TOTALING $105,433.50, AUGUST PAYROLL TAXES IN THE AMOUNT OF $43,047.62, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,545.26. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein, Magnelli. The motion carried.

COMMITTEE REPORTS

Director Wittmann advised that they needed to set another Committee meeting to discuss the Island Within a City book to determine what they wanted to do next. She would like to include the other Committee members when agreeing upon on a meeting date. Trustee Braun agreed that the Committee should meet. Trustee Parent would support Director Wittmann taking unilateral action as she sees fit. Trustee Magnuson and Trustee Adams agreed that they should meet before they take action. Director Wittmann advised that she would send an email out to the full Committee.

UNFINISHED BUSINESS

Illinois Public Library Annual Report—
We filed the Annual Report for the 2019-2020 fiscal year electronically on LibPass on August 19, 2020 Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2020-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021”—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO ADOPT ORDINANCE 2020-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021.” A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance.
Trustee Parent moved, seconded by Trustee Ross, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Non-Discrimination and Anti-Harassment Policy—
Trustee Magnuson moved, seconded by Trustee Magnelli, TO APPROVE THE NON-DISCRIMINATION AND ANIT-HARASSMENT POLICY. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried.

Resolution 2020-1, Resolution of the Board of Library Trustees of the Eisenhower Public Library District, Cook County, Illinois, Regarding Sexual Harassment—
Trustee Ross moved, seconded by Trustee Adams, TO ADOPT RESOLUTION 2020-1, “RESOLUTION OF THE BOARD OF LIBRARY TRUSTEES OF THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, REGARDING SEXUAL HARASSMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Ross, Magnelli, Parent, Adams, and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Covid-19 Policy Revision—
The Trustees need to review the policy and vote on it in October.

FY 2019-2010 Annual Audit—
The audit fieldwork will take place on Monday, September 28 and 29th.

Personnel Changes—
Emily Hauser, Adult Reference Librarian resigned. Her last day will be September 29, 2020.

Any Other Business—
No report.

FRIENDS OF THE LIBRARY UPDATES

Julie Stam reported that they had a zoom meeting last night. She reported that there were ten people in attendance including herself and Victoria Lazarski. The only revenue the Friends have received were two Amazon Smile deposits and the check from the Library for their membership fees. The current balance in their account is $1,854.43. The only revenue they expect to receive through the end of the month is the November Amazon Smile check. They voted for their 2020-2022 officers. All of the open positions were unopposed. Dawn Parent will continue as President, Kay will continue as secretary, and Lisa has a Director position. She reported that Trustee Parent reviewed their budget. They had a discussion about the future of the Friends and what will happen moving forward. They cannot have a book sale due to the book room being small and they are not taking any book donations. They discussed a raffle for gift cards, spring plant sale, and a book sale in late spring, which may take place outside. A member suggested that they needed to be concerned with keeping the organization going so it does not cease to exist. They will stay in a holding pattern right now and just try to stay in existence. They will have quarterly zoom meetings to stay in touch. There is nothing planned for a future fundraiser. On Dec 16 they will have a Zoom meeting which will just be more of a social meeting rather than a business meeting. Trustee Parent also advised that they received the Amazon Smile as a source of revenue and membership dues at the end of this next 12-month period. Memberships from the previous year are being rolled over so there are no new membership revenue for this year. The only program expenditure was $500 for summer reading. They discussed having a sale in the spring and the revenue would exceed the cost of the sale so no budgeting has to be done.

LIBRARY DIRECTOR’S REPORT

Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
She advised that we are keeping on with the current plan with capacity and computer use. She reported that we could now check out materials returned to a quarantine user so things will now come off people’s library cards. Initially they were staying on people’s library cards and people were not happy about this. There was a realm study done in conjunction with the Library system that studied how long the virus lasts on certain surfaces. The most recent information is that they could detect the virus on plastic book covers after six days. The system recommended a seven-day quarantine, but we will quarantine for ten days. There is now a quarantine user account; it will not trigger any holds. There are over 2,000 items checked out the quarantine user. The health care insurance provider is moving from BCBS to Aetna. There are no increases in the premiums.

COMMUNICATIONS

A FOIA request was received from the Better Government Association requesting the total compensation for staff and Trustees for the full 2019. A FOIA Request was received from Riccardo A. Mora requesting the identify all elected officials, whose terms expire in 2021 and all other open seats/vacancies for the 2021 election, identify the length or term for each elected official, identify the salaries and all benefits including medical, dental, life insurance, disability insurance, pension benefits and all other such benefits for all elected officials. A copy of the job description and qualifications for each for the elected officials. Identify the budget amount for fiscal year 2019-2020. We received our FY2020 Per Capita Grant money in the amount of $28,980 on September 1, 2020. The Statement of Cash Receipts will be submitted to Cook County with the Treasurer’s Certificate. It no longer needs to be published as long as we publish that we have the Audit on hand and available for inspection after it is done.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Ross, Parent, Adams, Braun. NAYS. None. ABSENT Ringelstein. The motion carried. The meeting was adjourned at 8:19 P.M.

Categories: Board Documents.